Temporary Administrative Specialist, Research & Engineering

UCI group; Irvine, Northern (CA, KY); Hybrid; USD 60,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Sick and vacation time

Retirement savings plans

Discounts and perks

Job summary

UC Irvine is seeking a Temporary Employment Services administrative professional to support research development and related institutes. The role emphasizes planning events, maintaining web content, data reporting, and efficient operational management on a busy campus.

The position requires strong organization, experience in academic settings, and the ability to work with faculty and leadership. This is a temporary employment opportunity with full-time hours and comprehensive benefits.

Qualifications

• Previous experience providing administrative support within a complex office or academic environment.
• Strong organizational and event planning skills with time-sensitive duties and shifting priorities.
• Proficiency with website content updates and data compilation/analysis software (e.g., Excel, CMS platforms).
• Effective written and interpersonal communication skills to interact with faculty, guest speakers, and leadership.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Plan, manage, and evaluate research-related events, site visits, and Engineering Center reviews, including agenda setting, venue sourcing, speaker coordination, travel arrangements, and reimbursement processing.
• Maintain and update web content for the Research Development office and the three Engineering+ Institutes to ensure accurate, timely information.
• Collect, compile, and analyze data from multiple sources to maintain departmental records and prepare draft reports.
• Apply organization policies to oversee day-to-day administrative operations and resolve operational issues of moderate scope.

Skills

Administrative support

Event planning

CMS platforms

Data analysis

Written communication

English proficiency

Tools

Excel

CMS platforms

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Your Role on the Team

Job duties include, but are not limited to:

• Plan, manage, and evaluate research-related events, site visits, and Engineering Center reviews, including agenda setting, venue sourcing, speaker coordination, travel arrangements, and reimbursement processing.

• Maintain and update web content for the Research Development office and the three Engineering+ Institutes to ensure accurate, timely information.

• Collect, compile, and analyze data from multiple sources to maintain departmental records and prepare draft reports.

• Apply organization policies to oversee day-to-day administrative operations and resolve operational issues of moderate scope.

What It Takes to be Successful

Required:

• Previous experience providing administrative support within a complex office or academic environment.

• Strong organizational and event planning skills with the ability to manage time-sensitive duties and shifting priorities.

• Proficiency with website content updates and data compilation/analysis software (e.g., Excel, CMS platforms).

• Effective written and interpersonal communication skills to interact with faculty, guest speakers, and leadership.

• Ability to read, write, and follow written and oral instructions in English.

Preferred:

• Experience working in higher education, research development, or managing multi-institute administrative workflows.

• Familiarity with institutional travel processes, reimbursement policies, and financial record-keeping.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

• Medical insurance
• Sick and vacation time
• Retirement savings plans
• Access to a number of discounts and perks

Pay Rate: $30.87/hour

Conditions of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Temporary Employment

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certaintemporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles.

The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.

Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time.Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Applicants with prior employment with UC or UC Irvine, please include this work experience on both your application and resume.

Thank you for your interest in employment with UCI Temporary Employment Services.

Parking Information

All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, I encourage you to review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website.

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization.