Temporary Administrative Positions

UCI group; Irvine, Northern (CA, KY); Hybrid; USD 36,000 - 43,000; Full time

Job summary

The University of California, Irvine (UCI) seeks applicants for Temporary Administrative Positions to support campus and Medical Center operations in Orange. TES builds a talent pool of candidates for administrative roles ranging from front office to executive-level support, often for full-time hours with some part-time openings.

We recruit on an ongoing basis to fill temporary needs; the role emphasizes confidentiality, procedural accuracy, and reliable performance under general supervision.

Qualifications

• Experience with administrative procedures including word processing, spreadsheet and database applications, calendar management, and customer service.
• Requires basic verbal and written communication skills, active listening, and time management skills.
• Ability to read, write, and follow oral and written instructions in English.
• High school diploma and/or equivalent experience.

Responsibilities

• Under general supervision, works on operational and/or procedural assignments which are moderately difficult, requiring judgment in resolving procedural issues.
• This position involves handling confidential information and may include recommendations to improve processes and procedures.

Skills

Word processing

Spreadsheets

Databases

Calendar management

Customer service

Education

High school diploma

Job description

Overview

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.To learn more about UC Irvine, visit www.uci.edu.

This job posting is for job seekers that are interested in Temporary Administrative Positions. UCI Temporary Employment Services (TES) continuously seeks applicants that are interested and available to work in administrative support roles on temporary assignments at the UC Irvine Campus and UC Irvine Medical Center in Orange. We are seeking applicants with a wide range of administrative and professional experience. Administrative duties range from front office assistance to providing executive-level support to office managers and department directors. Majority of assignments are full‑time hours; however, some part‑time openings may be available. We recruit for this position on an on‑going basis to build a talent pool of potential candidates.

Responsibilities

Under general supervision, works on operational and / or procedural assignments which are moderately difficult, requiring judgment in resolving procedural issues. Tasks involve the handling of confidential information. Makes recommendations to improve processes and / or procedures. This is a position that is not covered by the Higher Education Employer-Employee Relations Act (HEERA), because they are: 1) Confidential – meaning employee's duties normally require access to confidential information which contributes significantly to the development of management's positions in bargaining or grievances; or 2) the employee is employed outside of California at a location with 100 or fewer employees.

Qualifications

Required:

• Experience with administrative procedures including: word processing, spreadsheet and database applications, calendar management, and customer service.
• Requires basic verbal and written communication skills, active listening, and time management skills.
• Ability to read, write, and follow oral and written instructions in English.
• High school diploma and/or equivalent experience.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate: $26.36/hour - $30.87/hourConditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].