Temporary Administrative Clerk

City of Puyallup; Puyallup (WA); On-site; USD 42,000 - 52,000; Full time

Job summary

The City of Puyallup is seeking a temporary, full-time Administrative Clerk in the City Clerk's Office. The role is in-office, Monday–Friday, 8am–5pm, with an anticipated December 7, 2026 to April 9, 2027 timeframe.

The position supports public records, minutes, deposits, and record management. Ideal candidates will have a high school diploma and at least three years of clerical experience, strong data entry and money-handling skills, and the ability to work with the public and city staff in a

Qualifications

• High school diploma and 3 years clerical experience.
• Ability to handle money accurately and maintain records.
• Strong organization and customer service skills.

Responsibilities

• Staff front counter and answer calls; direct routing of inquiries.
• Process financial records using city program; assist with deposits and reconciliations.
• Index, retrieve, and maintain City records; keep databases updated.

Skills

Office procedures

Data entry

Cash handling

Public records

Typing

Education

High school diploma or equivalent

Tools

Personal computer

Word processing

Job description

The City of Puyallup is hiring for a temporary, full-time Administrative Clerk position in our City Clerk's Office. This position is anticipated to work December 7, 2026 - April 9, 2027, and is an in-office position with a work schedule of Monday-Friday 8am - 5pm. This is an open continuous job posting and may close upon receipt of a qualified applicant pool.

It is impactful to join Team Puyallup and provide meaningful work in support of public service and the well being of our community. We value our culture of demonstrating excellence in our work, being service focused, supporting collaboration, and having integrity in all that we do. We encourage those that share these values to apply to our open positions and/or forward to colleagues who may be ready for their next career advancement opportunity.

The successful candidate will be responsible for a variety of complex and specialized clerical office tasks. Employees in this classification organize and perform assigned clerical duties, exercising specialized knowledge, and are expected to develop clerical procedures and systems, and to be responsible for the flow and completion of assigned work. Positions will have a great deal of contact with the public and other City employees. Work is performed in an office setting.

• Staff front counter/office answering telephones, directing and routing calls, distributing incoming mail, and providing customer service.
• Use city's financial program to process financial records.
• Assist with the indexing, retrieval, and maintenance of City records; maintain databases.
• Operate computer in support of creating correspondence, forms and/or reports, inputting of data into financial and other systems.
• Perform other clerical duties such as filing, copying, and preparing materials for mailing.
• Schedule and prioritize incoming work.
• Maintain regular, reliable and punctual attendance.
• Under the direction of the City Clerk, employees are responsible for a variety of specialized clerical duties.
• Accept, process and reconcile cash, checks and credit card transactions, and accurately prepare daily deposit.
• Use meeting recordings to draft accurate meeting minutes.
• Research public records as needed by staff and assist in providing responses to public records requests as directed.
• In addition, employees may also be assigned time-sensitive duties in the absence of the City Clerk and other duties as necessary and appropriate.
• Perform other duties as assigned.

Knowledge of:

• General office practices and procedures.
• Correct punctuation, spelling, grammar and word usage.
• Operation of a personal computer and standard office equipment.
• Basic bookkeeping and arithmetic.
• Proper methods of handling, receipting and maintaining records of money received and disbursed.
• Local government functions and practices.

Ability to:

• Interact with the public tactfully and courteously in person and on the telephone.
• Establish and maintain positive, effective working relationships with those contacted in the performance of work.
• Operate a multi-line telephone system.
• Type accurately and proofread all typed materials.
• Prepare a variety of reports.
• Demonstrate skill in the application of right to privacy and public disclosure laws, policies and procedures and to maintain confidentiality.
• Operate word processing equipment with accurate keyboarding in preparing spreadsheets, letters, memos and other documents, and database management programs.
• Operate standard office equipment such as calculators, cash registers, personal computer, copiers, facsimile machine, etc.
• Understand and effectively follow both oral and written instructions.
• Initiate, devise and adapt improved work methods and procedures to accomplish work assignments in a timely manner.
• Perform required duties accurately and in an efficient manner.
• Prepare accurate minutes of meetings using word processing equipment.
• Maintain confidentiality of sensitive and confidential materials.
• Maintain regular, reliable and punctual attendance.

Education and Experience:

High school diploma or equivalent, and three (3) years of increasingly responsible clerical related experience. Or, a combination of education, experience, and training that indicates the ability to successfully perform the essential functions of the position listed above.

Constant use of sight, hearing, and speech abilities to perform essential functions and communicate with customers, city staff, and the public in one-on-one settings and over the telephone. Constant fine finger manipulation and use of hands and arms in reaching/handling/fingering/grasping while operating office equipment and computers, preparing written documentation, handling paperwork, etc. Frequent sitting, may be extended at times, while doing desk activities. Frequent bending/twisting at waist/knees/neck while working at desk, worktable, or moving from sitting to standing position. Frequent standing in combination with walking (short distances) throughout work shift in office areas; standing may be extended at times. Occasional lifting/carrying up to 30-pound file boxes, documents, etc. Occasional pushing/pulling force up to 10pounds opening doors, drawers, and moving materials. Occasional climbing on step stools, ladders and stairs. Works primarily indoors in an office environment with low noise levels with occasional travel from site to site for attendance at meetings.

GENERAL INFORMATION

Essential Functions – The statements contained herein reflect general details as necessary to describe the principalfunctions for this job, the level of knowledge, skills and abilities typically required and the scope of responsibility, butshould not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assignedincluding work in other functional areas to cover absences or relief, to equalize peak work periods, or to balance theworkload.

Hours of Work – This is a 40-hour per week temporary position. Work schedule is noted above.

Union Affiliation – This is a non-represented position.

Temporary and Non-Benefit Employment - Employees may be hired to fill various temporary and non-benefit positions within the City as approved in the current budget. Temporary and non-benefit employees may be terminated at any time for any reason without recourse.

Equal Employment Opportunity – The City of Puyallup is an Equal Employment Opportunity (EEO) employer and doesnot discriminate in any employer/employee relations based on race, color, religion, sex, sexual orientation, national origin,age, marital status, disability, genetic information, veteran's status or any other basis protected by applicablediscrimination laws.

Background - The City of Puyallup will need to obtain the proper background and criminal history information pursuantto RCW 43.43.830/832 for positions where the employee will or may have unsupervised access to children,developmentally delayed persons or vulnerable adults.

Disability – In compliance with the Americans with Disabilities Act, disability will be considered only in the context of anapplicant's ability to perform essential functions of the job and to determine reasonable accommodation. Accommodation to participate in the job application and/or selection process for employment will be made upon requestwith reasonable notice. Please contact the Human Resources Department for further information. The physical demandsdescribed in this job announcement are representative of those that must be met by an employee to successfullyperform the essential functions of this job. Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential functions.

Identification – Applicants who are offered employment with the City are required to provide proof of identity andauthorization to work in the United States within three days of date of hire, as required by the 1986 Federal ImmigrationReform and Control Act. A list of acceptable documents verifying identity and authorization to work will be provided tothose who are offered employment.

Drug-Free Workplace – The City of Puyallup is a drug-free, tobacco-free workplace.

Note – The provisions of this job announcement do not constitute an expressed or implied contract. Any provisioncontained herein may be modified and/or revoked without notice.