Temporary Administrative Assistant- Coastal State PSATC

Gateway Foundation; Savannah (GA); On-site; USD 32,000 - 42,000; Part time

Benefits offered by this job

Medical, dental, and vision insurance

403(b) Retirement Plan with employer match

18 paid time off days per year

Tuition Reimbursement up to $5,250

Flexible Spending Accounts

Job summary

A non-profit organization in Savannah is seeking a Temporary Administrative Assistant for a 3-month period. The position involves composing documents, managing data, scheduling appointments, and maintaining records. A high school diploma or GED and one year of administrative experience are required. The role offers benefits including medical insurance, retirement plans, and paid time off, providing a supportive work environment focused on employee well-being.

Qualifications

• Education/experience/certifications/licensure that meet contractual requirements.
• At least one year of administrative, clerical, or office operations experience.
• Proficiency with standard word processing, spreadsheets and databases.

Responsibilities

• Compose and type a variety of documents and correspondence.
• Compile data and prepare regular summary reports.
• Administer routine financial transactions.
• Schedule meetings and manage appointments.
• Maintain record-keeping and filing systems.
• Assist with requisitions for office supplies and approvals for non-routine expenditures.
• Schedule meetings and arrange travel or conferences as directed.
• Serve as liaison between program/department and central offices on administrative matters.
• Answer visitors and phone calls and relay messages to appropriate personnel.
• Perform general office duties such as copying, mailing, and recording meeting minutes.
• Assist clients with forms, insurance or public assistance applications as needed.

Skills

Communication skills

Attention to detail

Office management

Scheduling

Education

High School Diploma or GED

One year of administrative experience

Tools

Word processing

Spreadsheet

Database

Job description

Temporary Administrative Assistant- Coastal State PSATC

Temporary role lasting up to 3 months.

Location

Coastal State Probation, 200 Gulfstream Rd Garden City, GA 31418.

Work Schedule

Monday through Thursday. Choose between 6:30am-5:00pm or 7:00am-5:30pm.

Job Responsibilities

• Compose and type a variety of materials and documents, including correspondence, memos, forms, tables, records and charts from rough drafts, general directions, or dictation using standard computer word processing, database and spreadsheet applications. Proofread and edit final draft materials for accuracy, consistency and clarity.
• Compile data from a variety of sources such as logs, lists, invoices and treatment records, and prepare regular summary reports for supervisors to monitor and track income, expenses and contract compliance.
• Administer or process routine financial transactions such as petty cash, bank deposits, receipts, ledgers, client personal funds and pass money.
• Assist in processing billings by logging and coding treatments and services, recording treatment hours, or entering required information into records and databases as needed.
• Maintain record‑keeping and filing systems, including records related to clients, personnel, payroll, attendance, work and purchase orders.
• Complete requisitions for approved office supplies and standard department/center inventory as requested. Accept receipts and invoices for non‑routine expenditures, and obtain necessary authorisations for payment.
• Schedule meetings and appointments. Make routine travel and conference arrangements as directed.
• Serve as an administrative liaison between assigned program or department and central offices and services by gathering and exchanging information related to operational, budget, payroll or personnel issues and procedures.
• Receive and screen visitors and telephone calls, and notify appropriate personnel or record messages.
• Perform a variety of general office and administrative duties such as photocopying and assembling documents, sorting and distributing mail and faxes, storing office supplies, processing time cards for payroll, recording and typing meeting minutes, and so forth.
• Depending on the area assigned, provide client services such as assisting clients with completing forms and applications for insurance or public assistance, verifying treatment funding source or insurance coverage, maintaining case files, and scheduling appointments.

Job Requirements

• Education/experience/certifications/licensure that meet contractual requirements.
• High School Diploma or GED.
• One (1) year of administrative, clerical or office operations experience.

Physical Requirements

• Ability to communicate with others to gather and exchange information.
• Ability to respond to telephone inquiries, continually proofread, check and verify data from printed form and computer monitor display.
• Ability to use a keyboard and video display terminal to enter, retrieve, and/or audit information and data on a continual basis.
• Ability to pull, lift and transport files and documents to and from various locations within office or assigned location.

Benefits at Gateway Foundation

• Health and Wellness
  • Medical, dental, and vision insurance for employees and dependents.
  • Employee wellness program promoting health and fitness and offering cash‑saving premiums.
  • Employee assistance programs focused on mental health.
• Financial Wellbeing
  • 403(b) Retirement Plan with 3% employer match.
  • Short‑term and Long‑term Disability and Life and AD&D Insurance paid for by Gateway.
  • Flexible Spending Accounts for medical and dependent care.
  • Public Service Loan Forgiveness (PSLF).
• Flexibility and Time Off
  • 18 paid time off days per year – accrual rates increase with years of service.
  • 9 paid company holidays.
  • Work‑life‑balance.
• Personal Development
  • Training & Development Programs.
  • Tuition Reimbursement – up to $5,250 per calendar year.
  • eLearning access to online courses that provide CEU’s and job‑related training.
  • Clinical Supervision: Formal and informal guidance.

Gateway Foundation is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets. Please view Equal Employment Opportunity Posters provided by OFCCP here.