Temporary Accounts Payable – Vendor Master Update Specialist

J.F. Brennan Company, Inc.; La Crosse (WI); On-site; USD 40,000 - 60,000; Full time

Job summary

A water-based environmental remediation and marine construction firm is hiring a Temporary Accounts Payable – Vendor Master Update Specialist for a short-term project focusing on updating vendor records. Candidates must have a high school diploma, strong data entry, and communications skills. The role involves obtaining vendor documentation, validating records, and updating financial systems. Ideal candidates will have 3-5 years of office experience and proficiency in Microsoft Office. This position offers an opportunity to contribute to a meaningful project within a family-focused company.

Qualifications

• 3-5 years’ experience working in a professional office setting preferred.
• Ability to verify information through phone calls and email communications.
• Capacity to manage documentation and track progress.

Responsibilities

• Obtain up-to-date vendor documentation and W-9 forms.
• Contact vendors to request and verify information.
• Update vendor records in the company’s financial systems.
• Track progress and maintain documentation for project completion.

Skills

Strong data entry skills

Excellent written communication skills

Excellent verbal communication skills

Strong organizational skills

Problem-solving skills

Ability to work independently

Ability to prioritize tasks

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Excel, Word)

Job description

Temporary Accounts Payable – Vendor Master Update Specialist

The Temporary Accounts Payable – Vendor Master Update Specialist is a detail-oriented support role that is a focused, short-term project aimed at updating and validating our Vendor Master records. This temporary position is expected to last approximately 3–4 months, or until the project is completed, depending on workload and progress.

This role is critical to ensuring accurate vendor information including W-9s, payment details, and contact data is collected, verified, and entered into our finance systems.

Responsibilities:

• Obtain up-to-date vendor documentation, including W-9 forms and payment/banking information.
• Contact vendors via phone and email to request and verify information.
• Review and validate vendor details for accuracy and completeness.
• Update vendor records in the company’s financial systems.
• Track progress and maintain documentation to ensure timely completion of the project.
• Communicate with internal stakeholders as needed to support the project.
• Maintain a high level of confidentiality and accuracy when handling sensitive information.

Qualifications:

• High school diploma or equivalent required.
• 3-5 years’ experience working in a professional office setting preferred.
• Strong data entry skills with a high degree of accuracy.
• Excellent written and verbal communication skills.
• Skilled in using Microsoft Office products (Outlook, Excel, Word).
• Ability to verify information through phone calls and email communications.
• Strong organizational skills, including managing documentation and tracking progress.
• Problem-solving skills to resolve discrepancies.
• Ability to work independently and follow structured processes.
• Ability to prioritize tasks and manage time effectively in a project-based environment.

Who is Brennan?

J.F. Brennan Company, Inc. (Brennan) is a 100-year-old, family-owned company that specializes in water-based environmental remediation and marine construction headquartered in La Crosse, WI that offers our employees growth, challenging work, empowerment, and meaningful work. Brennan is known for tackling complex maritime projects, providing unique solutions through teamwork and collaboration, and maintaining a family-orientated culture.

• Our culture sets us apart. We strive to make our company the best possible place to work. We work hard to continue to build a culture in which every individual is important and the key to our success.
• Our focus on safety and quality is unmatched in the industry, and our ability to innovate has enabled us to succeed.
• We are a family-focused company and are determined to provide a rewarding career that offers above-average compensation.

Equal Opportunity Employer Statement

J.F. Brennan Company, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law.