Temporary Accounting Clerk 2

Northeast Grocery; Village of Williamsville (NY); Vor Ort; USD 40.000 - 48.000; Vollzeit

Zusammenfassung

The Northeast Grocery Temporary Accounting Clerk provides essential support to the Accounts Payable team by reviewing, coding, scanning, and entering invoices to ensure timely vendor payments.

Responsibilities include reconciling statements, maintaining records, and ensuring adherence to company policies while handling confidential financial information.

Qualifikationen

• High school diploma or equivalent required.
• 1+ year accounting/finance experience preferred.
• Strong written and verbal communication; organized and detail oriented.
• Ability to maintain confidentiality when handling financial information.

Aufgaben

• Review vendor invoices for completeness and accuracy prior to processing.
• Code invoices to the appropriate general ledger accounts and cost centers.
• Enter invoices into the AIMS accounts payable system ensuring correct vendor payments.
• Scan and index invoices and documentation per procedures.
• Prepare checks and supporting docs for mailing to vendors.
• Reconcile vendor statements and resolve discrepancies.
• Communicate with vendors and internal departments on invoice/payment questions.
• Maintain organized electronic and physical accounting records.
• Ensure invoices are processed according to payment terms and policies.
• Assist with other accounts payable, accounting, and admin projects.

Kenntnisse

Strong communication

Organizational skills

Multitasking

Confidentiality

Ausbildung

High school diploma or equivalent

1+ year accounting/finance experience

Tools

AIMS accounts payable system

Jobbeschreibung

Select how often (in days) to receive an alert:

The Temporary Accounting Clerk provides administrative and accounting support to the Accounts Payable team by ensuring invoices are processed accurately and efficiently. This position is responsible for reviewing, coding, scanning, indexing, and entering invoices into the accounts payable system while maintaining organized records and supporting timely vendor payments. The role also assists with vendor statement reconciliations and other clerical accounting functions to help ensure the accuracy and integrity of financial records.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review vendor invoices for completeness and accuracy prior to processing.
• Code invoices to the appropriate general ledger accounts and cost centers.
• Enter invoices into the AIMS accounts payable system while ensuring the correct vendor is paid.
• Scan and electronically index invoices and supporting documentation in accordance with company procedures.
• Prepare checks and supporting documentation for mailing to vendors.
• Reconcile vendor statements to company records, identify discrepancies, and assist in resolving outstanding issues.
• Communicate with vendors and internal departments regarding invoice or payment questions as needed.
• Maintain organized electronic and physical accounting records.
• Ensure invoices are processed in accordance with established payment terms and company policies.
• Assist with other accounts payable, accounting, and administrative projects as assigned.
• Follow all company policies, procedures, and internal controls.

MINIMUM QUALIFICATIONS

Consistent record of satisfactory performance

Strong written and verbal communication skills

Excellent organizational skills with the ability to manage multiple priorities

• Ability to maintain confidentiality when handling financial information.

EDUCATION AND EXPERIENCE

High school diploma or equivalent required

One or more years of relevant experience in an accounting or finance-related role

Use of AI in Our Work
At Northeast Grocery, we encourage the responsible use of artificial intelligence (AI) tools to help increase efficiency, productivity, and quality of work. Corporate team members may be expected to leverage AI-enabled tools to support tasks such as analysis, content development, problem-solving, and process improvement. All AI use must align with company policies, data privacy standards, and ethical guidelines.

PHYSICAL REQUIREMENTS

Sitting Constant 5-8 Hours

Standing Occasional 1-3 Hours

Walking Occasional 1-3 Hours

Our Company does not discriminate against individuals on the basis of race, color, national origin, religion, sex, affection or sexual orientation, disability, age, marital status, liability for military service, status as a veteran, gender identity or expression, genetic information, pregnancy, and any other characteristic protected by applicable federal, state, or local laws.

Should your hours and availability better fit the needs of another store or desired shift, we may consider your application for another location or shift.