Temp to Perm Admin Assistant at Global Investment Firm in Midtown

HRB; New York (NY); On-site; USD 80,000 - 105,000; Full time

Job summary

An established industry player is seeking a dynamic Temp to Perm Administrative Assistant to support a team of healthcare tech professionals. This role involves providing comprehensive administrative support, managing schedules, and facilitating communication within a vibrant team environment. The ideal candidate will thrive in a fast-paced setting, showcasing strong organizational and communication skills while maintaining professionalism. Join a collaborative team that values energy and initiative, offering a fantastic opportunity to grow in a supportive atmosphere. If you're ready to make a significant impact and embrace new challenges, this position is perfect for you.

Benefits

Paid Overtime

Discretionary Bonus

80% Covered Health and Dental

401K (3% match)

Flexible Hours

Qualifications

• 2+ years of experience in a professional setting is required.
• Must be detail-oriented and able to prioritize workload effectively.

Responsibilities

• Provide administrative support to healthcare tech professionals.
• Coordinate meetings, travel arrangements, and maintain calendars.

Skills

Multi-tasking

Organizational Skills

Communication Skills

Attention to Detail

Professionalism

Education

College Degree

Tools

Outlook

Oracle (T&E system)

Job description

Our client, a global investment firm, is looking to hire a star Temp to Perm Administrative Assistant to provide support to a team of healthcare tech professionals (7-9 people--2 MDs and several juniors). The successful candidate should have an amazing go-getter attitude, no job is beneath you, and be able to prioritize multiple tasks and work under pressure in a deadline-oriented environment. This is a wonderful opportunity to join a great team with fantastic energy and be a part of a great working environment. The ideal candidate will be warm, dynamic, professional, hardworking, a team player and will represent the group well to internal and external stakeholders. This role is in office 5x a week.

RESPONSIBILITIES:

• Provide administrative support to a team of healthcare tech professionals
• Handle incoming calls, respond to inquiries and clarify company policies and procedures
• Maintain frequently changing calendars through Outlook
• Coordinate all aspects of executive level appointments, meetings, client entertainment and conference calls
• Prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinate frequent travel arrangements – both international and domestic
• Prepare, reconcile and track expense reports through Oracle (T&E system)
• Organize and secure highly confidential company and employee information
• Assist in ad-hoc reports special projects as needed
• Serve as back-up support for other managers/bankers and administrative staff when required

REQUIREMENTS:

• 2+ years of prior experience in a professional setting
• College degree preferred
• Expert in multi-tasking, organizing and prioritizing a must
• Strong written and verbal communication skills
• Detail oriented with ability to work independently and prioritize workload
• Demonstrates a high level of integrity and professionalism
• Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment

SALARY:
Up to $80-105K + paid OT + discretionary bonus + 80% covered health and dental + 401K (3% match) + other great perks

HOURS:
9am-6pm + Flex for OT