TEMP Sr Administrative Assistant (Exec team)

ECOG-ACRIN Cancer Research Group; Boston (MA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

ECOG-ACRIN Cancer Research Group is seeking a TEMP Sr Administrative Assistant to provide essential administrative support for the Executive team. This hybrid role involves managing calendars, preparing meeting materials, and coordinating travel. Candidates should have at least one year of executive-level administrative experience and proficiency in MS Office. Join a leading organization in cancer research and contribute to impactful projects.

Qualifications

• At least one year of experience providing executive-level administrative support.
• Experience with scheduling and preparing meeting materials.
• Proficiency in MS Office required.

Responsibilities

• Maintain calendars and schedule appointments for the Deputy Executive Director.
• Prepare agendas, meeting minutes, and PowerPoint slides.
• Coordinate travel arrangements and prepare expense reports.

Skills

Scheduling meetings

Preparing scientific minutes

Creating PowerPoint presentations

Maintaining executive calendars

Proficiency in MS Word

Proficiency in MS PowerPoint

Proficiency in MS Excel

Medical terminology

Education

Bachelor’s or Associate's degree

Job description

TEMP Sr Administrative Assistant (Exec team)

Join to apply for the TEMP Sr Administrative Assistant (Exec team) role at ECOG-ACRIN Cancer Research Group

Job Description

Summary: Provide administrative support for assigned functions, and for other components of the ECOG-ACRIN Medical Research Foundation and its related entities as directed by the Deputy Executive Director. This is a non-supervisory, non-exempt position.

Note: Position is currently hybrid - with 1-2 days/week in our office.

Experience & Job Requirements

• At least one (1) year of experience providing executive-level administrative support.
• Experience with scheduling web-based and face-to-face meetings, preparing scientific minutes, creating PowerPoint presentations, scheduling travel, and maintaining an executive’s calendar. Proficiency in MS Word, PowerPoint, and Excel required.
• Experience with medical terminology preferred.
• Limited travel may be required.

Education

• A Bachelor’s or Associate's degree from an accredited college or university is preferred. Candidates with relevant administrative work experience will also be considered.

Responsibilities

• Maintain Deputy Executive Director’s calendars; schedule and confirm appointments.
• Prepare agendas and materials for meetings.
• Schedule calls, distribute Outlook invitations, coordinate webcast meetings.
• Prepare and distribute meeting minutes.
• Prepare PowerPoint slides.
• Coordinate and schedule travel arrangements.
• Prepare expense reports.
• Draft and compose routine correspondence.
• Handle administrative projects for assigned functions.
• Prepare miscellaneous reports and correspondence.
• Prepare mailing and shipping labels.
• Maintain files for assigned functions.
• Provide administrative support to staff of other ECOG-ACRIN functions as directed.
• Assist in preparation and attendance at key meetings.
• Participate in follow-up activities with contacts from key meetings.
• Perform other miscellaneous duties as assigned.

ECOG-ACRIN is an Equal Opportunity employer.