Technology Coordinator - Information Technology

Seminole Hard Rock Hotel & Casino Hollywood; Town of Florida (NY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401K

Paid time off

Annual bonus opportunity

Job summary

Seminole Hard Rock Hotel & Casino Hollywood is seeking an IT Coordinator to support the IT department with confidential administrative duties and department coordination.

Under the direction of the VP of IT, you will manage daily operations, budgeting support, inventory for IT assets, vendor coordination, and travel arrangements, ensuring smooth IT workflows while maintaining an efficient, secure office environment.

Qualifications

• High School diploma or equivalent with 1–2 years administrative experience.
• Ability to read and understand policies and procedures; effective communication.
• Basic mathematical skills for budgeting and invoicing.
• Knowledge of computer systems and office equipment handling.

Responsibilities

• Provide and assist IT Director with day-to-day operations in a fast-paced environment.
• Files and archives IT documents, licenses, equipment receipts, and requisitions.
• Assist tracking IT budgets and costs for the department.
• Manage IT inventory including devices and company cellphones.
• Coordinate requests, invoices, requisitions, and setups for new team members.
• Respond to inquiries and forward to appropriate departments.
• Coordinate travel arrangements and document IT-related developments.
• Maintain distribution lists and support department reporting.

Skills

Organizational skills

Calendar management

Integrity & confidentiality

MS Office proficiency

Independent work

Attention to detail

Interpersonal skills

Prior IT support exposure

Education

High School diploma or equivalent

Tools

Purchasing MMS System

Job description

About Seminole Hard Rock Hotel & Casino Hollywood

Seminole Hard Rock Hotel & Casino Hollywood is the flagship casino resort of Hard Rock International, owned by the Seminole Tribe of Florida. This world-renowned entertainment, gaming and hospitality destination unveiled a $1.5 billion expansion on Oct. 24, 2019. New offerings include 638 upscale guestrooms in the first‑ever Guitar Hotel, 168 luxury guestrooms and unique swim‑up suites in the adjacent Oasis Tower at Seminole Hard Rock Hotel & Casino Hollywood, and 465 newly redesigned guestrooms in Hard Rock Hotel for a combined room count of 1,271 throughout the resort. Additional amenities include the lush, “Bora Bora” style lagoon with private cabanas and butler service; a 42,000 square‑foot Rock Spa® & Salon; a 13.5-acre recreational water experience for swimming, kayaking and paddle boarding; 19 dining outlets and 20 bars and lounges; an expansive gaming floor with 3,100 slots, 195 table games and a 45‑table poker room; 120,000 square feet of premier meeting and convention space including a 38,000 square‑foot, carpeted exhibition hall; and a 26,000 square‑foot retail promenade. The highly anticipated Hard Rock Live entertainment venue with a 7,000‑person capacity, will showcase A‑list entertainers, comedy acts, Broadway performances, sporting events and live broadcast productions. The integrated resort is located on 87 acres of the Hollywood Seminole Reservation along State Road 7 (U.S. Highway 441), and is 10 minutes from Fort Lauderdale/Hollywood International Airport and 30 minutes from downtown Miami and Miami International Airport. For more information, visit us online at www.seminolehardrockhollywood.com, call 800‑937‑0010 or follow us: Facebook: SeminoleHardRockHollywood, Twitter: @HardRockHolly, Instagram: @HardRockHolly.

Benefits & Perks

We offer rockin' benefits that include Medical, Dental, Vision & Life Insurances, 401K, Paid time off, Annual Bonus Opportunity & much more! Please visit www.gotoworkhappy.com/benefits to see our full list of benefits!

Job Description

Under the direction of the VP of IT, IT Coordinator must perform a variety of highly confidential administrative and coordinator duties.

Essential Job Functions

• Provides and assist the Director of IT in day to day operations and specific tasks in a fast pace environment as well as supporting IT team members
• Files and archives of all IT related documents (i.e. requisitions, vendor software licenses, hardware locations, equipment receipts authorization etc.)
• Assist with the tracking of IT budgets and associated costs for the IT department.
• Handles all inventory management for Ipods, Ipads, Radios and Company Cellphones which includes purchase order generation, order tracking and all IT inventory.
• Tracking all internal and external requests which would include invoicing, status of purchase requisitions/purchase orders, troubleshooting and handling the wireless accounts as well as the setup for new team members and vendors
• Responsible for assisting team members with computer and cellphone questions and issues related to software or hardware systems
• Order office supplies and maintain inventory for IT as well as a range of items relating to office management (i.e. ordering supplies from off-site warehouse /inventory for both offices and department within)
• Handle coding and charge-backs to various departments for all software and hardware purchases for the property. Entering of all IT related Capex.
• Responding to general inquiries and forwarding inquires to various departments as appropriate
• Coordinating Travel arrangements, document development for IT .
• Responsible for the update and maintenance of various distribution lists internally and externally.
• Assist in gathering data for budget preparation and in monitoring expenses and reporting variances to IT Director
• Follow‑up with IT Staff on status of department projects and complies status reports
• Prepare and/or delivers a wide range of other Administrative duties as it relates to activities within the IT a department.
• Responsible for maintaining a clean, safe and hazard free environment

Skills & Experience Requirements

• Excellent organizational skills
• Familiarity with Purchasing MMS System a plus
• Experience in maintaining calendars, corporate correspondence , and meeting planning
• Extreme level of integrity and confidentiality
• Advanced PC skills in Microsoft Office, including Word, Power Point and Excel
• Ability to work independently as well as collaboratively to meet deadlines
• High level of accuracy and attention to detail
• Ability to exercise good judgement and make sound decision with minimal direction
• Excellent interpersonal skill, outgoing personality, flexibility and adaptability to change
• Ability to anticipate needs and utilize appropriate resources to resolve issues
• Support experience to a large department and reporting to two or more executives required.
• Self-sufficient, requiring limited supervision over job knowledge, expectations and successful project completion

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

High School diploma or equivalent and one to two (1-2) years of administrative experience is required; or an equivalent combination of education and/or work experience

Must possess ability to read and understand all Seminole Tribe of Florida's policies and procedures. Must be able to communicate effectively with guests, vendors and team members. Basic mathematical skills to include ability to add, subtract, multiply and divide. Ability to handle non-standard situations where some judgement must be exercised. Knowledge of computer systems as well as copiers, fax machine and various printers.

The Company gives preference in all of its employment practices to Native Americans. First preference in hiring, promoting and in all other aspects of employment is given to members of the Seminole Tribe who meet the job requirements. Second preference is given to members of other federally recognized Native American Tribes who meet the job requirements.