Technical Writer/Contract Specialist

Systems Planning & Analysis; Norfolk (VA); On-site; USD 70,000 - 90,000; Full time

Job summary

Systems Planning & Analysis is seeking a Technical Writer/Contract Specialist to develop and edit procurement documents including Statements of Work and complex technical requirements. The ideal candidate will have 5 years of experience in a government or defense environment and possess excellent communication skills. A Bachelor's degree and active NATO clearance are required. The position is full-time and requires working onsite in Norfolk, Virginia, contributing to high-impact national security solutions.

Qualifications

• High-level writing skills in English at collegiate and professional levels.
• 5 years of experience in capturing technical requirements for contracts.
• Active NATO clearance required.

Responsibilities

• Develop requirement documents including SOWs and acceptance criteria.
• Translate complex technical information into understandable formats.
• Support procurement activities such as RFP preparation.

Skills

Technical writing

Communication

Collaboration with cross-functional teams

Translation of technical information

Research

Education

Bachelor's degree

Tools

Microsoft Office Suite

MS 365

MS Teams

SharePoint

Job description

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers in the US and abroad. Our exceptionally talented team is highly collaborative, producing results that matter. We offer opportunity, unique challenges, and a clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted. The Joint Office of the Secretary of Defense Interagency Division provides expert support services to a range of customers spanning the Department of Defense, Federal Civilian, and international markets. JOID offers a diverse portfolio of analytical and programmatic capabilities to help customers make informed decisions on their most challenging issues. SPA’s NATO Allied Command Transformation Group within JOID provides capability development, portfolio management, program management, quality management, cost estimation analysis, standardization, reporting, software solutions, information management, and capability management support. We also provide an improved capability requirements capture process, including the generation, documentation, and tracing of user requirements with appropriate technical scrutiny throughout the lifecycle of the requirements from definition through realization and usage.

Responsibilities

SPA is seeking a Technical Writer/Contract Specialist to work collaboratively with program managers and Procurement and Contracting (P&C) staff in the development of requirement documents such as Statements of Work, Performance Work Statements, Statement of Objectives, Grading Criteria, and other procurement related documents. The candidate will be responsible for taking complex, technical information and translating it into an easily understandable format. Support P&C in assisting program managers regarding format and content of requirements (SOWs, SOO’s, RSD’s, etc.) and prepare documents in compliance with internal procedures. Develop, draft, write, and edit requirement documents including functional descriptions, specifications, deliverables and acceptance criteria in support of P&C, program managers, and other NATO stakeholders to ensure consistency, clarity, conciseness, style, and terminology. Translate technical information to clear, readable documents for both technical and non-technical personnel, conduct research, and ensure the use of proper technical industry terminology. Support procurement activities such as preparing Requests for Proposals (RFP)/Invitations for International Bidding (IFIB), and participate as a Recorder on Solicitation Review Boards (SRB) and Contract Awards Committees (CAC). Assist in drafting and staffing business cases to support special requests or requests for deviation from normal procurement methods. Meticulously record all relevant contract decisions and actions of CACs. Establish and maintain excellent internal and external customer relations at all levels of the organization while producing high-quality documentation that meets applicable standards and is appropriate for its intended audience and wide-spread publication. Create tutorials and samples to help end-users initiate requirements in coordination with procurement staff, and review and update contract templates and desk guides to standardize contracting practices as needed. Apply experience administering contracts and executing associated contract actions, including but not limited to contracts and contract modifications for services or goods and services, task orders, delivery orders, invoicing, and understanding of contract regulations.

Qualifications

Required:

• Bachelor's degree.
• Active NATO or NATO National Secret clearance or higher.
• 5 years in the last 10 of demonstrable experience capturing complex technical requirements in coordination with SMEs to support contract requirements documents within a national or international organization.
• 5 years in the last 10 of demonstrable experience writing, reviewing, and editing requirements and specifications for contract solicitations within a national or international organization.
• Demonstrable experience working closely with a cross‑functional team.
• Demonstrated ability to acquire and present information through independent reading, interviews with subject‑matter experts, written interpretation of data visualizations, or other appropriate methods.
• Demonstrated ability to develop and maintain good working relationships with others regardless of rank/position, the stressfulness of the situation, or the diversity of opinion.
• Demonstrated ability to lead, train, and mentor peers, customers, and trainees in requirement document development processes.
• Demonstrated advanced skill in oral and interpersonal communication, and writing at collegiate and professional levels in English (a writing sample supporting the development of contract requirements documents no more than 5 pages is required).
• Familiarity with acquisition publications, NATO or national procurement/financial regulations, and requirements documents.
• Familiarity with procurement practices and ability to assist in the development of contracts that allow for the flexibility required in an agile environment without compromising the integrity of the procurement process.
• Excellent working knowledge of Microsoft Office Suite, MS 365, MS Teams, and SharePoint.
• Current Passport with no travel restrictions.
• Able to work fully onsite based on client needs.