Technical Writer

UWLAC University of Wisconsin La Crosse; La Crosse (WI); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Wisconsin State employee benefits

Paid vacation

Flexible health insurance

Paid holidays and sick days

Retirement after 5 years

Pro-rated benefits

Job summary

University of Wisconsin-La Crosse is seeking a Technical Writer for a one-year, project-based assignment. The role emphasizes creating and revising policy and procedure documents, ensuring compliance with standards and clarity for users.

The position collaborates with SMEs and leadership to audit content, manage templates, and maintain version control, with standard 7:45 a.m.–4:30 p.m. hours and Wisconsin benefits.

Qualifications

• Associate degree in Technical Writing, English, Communications, Business, or related field required.
• Experience writing or editing policies, procedures, templates, or technical documentation with strong grammar and clarity.
• Experience working with SMEs and translating complex content.
• Proficiency with Microsoft 365 (Word, SharePoint, Teams) or similar tools.
• Exceptional attention to detail and organizational skills.

Responsibilities

• Organize and maintain documentation within the document management system or intranet.
• Recommend and implement improvements to documentation processes, tools, and storage methods.
• Track and report on document updates, approvals, and upcoming review deadlines.
• Review documents for accuracy, clarity, relevance, and compliance with laws and internal standards.
• Collaborate with Chief Communications Officer, SMEs, compliance teams, and department leaders to review content.
• Develop and standardize templates, policies, procedures and supporting documents.
• Ensure documents meet internal style guides and branding requirements.
• Translate complex procedural or compliance information into clear, accessible content.
• Establish version control and consistent naming conventions.
• Support content projects and stakeholder engagement.

Skills

Technical Writing

Content Management

SME Collaboration

Microsoft 365

Editing & Grammar

Document Design

Education

Associate Degree

Tools

Word

SharePoint

Teams

Job description

Current Employees

If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title

Technical Writer

Job Category

Academic Staff

Employment Type

Temporary (Fixed Term)

Job Profile

Writer

Job Duties

Under the general supervision of the Chief Communications Officer, the Technical Writer is responsible for developing, revising and maintaining policy and procedure documentation. This role ensures all written materials are clear, accurate, compliant, and aligned with UWL and Universities of Wisconsin standards. The Technical Writer collaborates with subject matter experts (SMEs), leadership, and cross‑functional stakeholders to audit existing content, assess needs, and deliver high‑quality, user‑friendly documentation that supports operational efficiency and regulatory compliance.

Key Job Responsibilities

• Other duties as assigned by supervisor.
• Content management: Organize and maintain documentation within the company’s document management system or intranet.
• Recommend and implement improvements to documentation processes, tools, and storage methods.
• Track and report on document updates, approvals, and upcoming review deadlines.
• Content review, quality assurance: Conduct comprehensive reviews of existing documents to verify accuracy, clarity, relevance, and compliance with laws, regulations, and internal governance standards.
• Identify gaps, inconsistencies, and outdated information; propose improvements and implement approved changes.
• Documentation development and standardization: Create, update, and standardize templates, policies, procedures and supporting documents.
• Ensure all documents meet internal style guides, brand standards and formatting requirements.
• Translate complex procedural or compliance information into clear, concise and accessible content.
• Establish version control and ensure consistent document naming conventions and organization.
• Collaboration and stakeholder engagement: Partner closely with Chief Communications Officer on collaboration with SMEs, compliance teams, and department leaders to review and validate content.
• Document review cycles and approval workflows for maintenance of materials.

Required Qualifications

Associate degree in Technical Writing, English, Communications, Business, or related field, or year for year equivalent experience. Web editing or content management system experience Experience writing or editing policies, procedures, templates, technical documentation, demonstrating these skills: Strong command of grammar, writing clarity, and document design. Experience working with SMEs and translating complex content. Proficiency with Microsoft 365 (Word, SharePoint, Teams) or similar tools. Exceptional attention to detail and organizational skills.

Preferred Qualifications

Bachelor’s degree in Technical Writing, English, Communications, Business, or related field (or equivalent experience) Familiarity with governance frameworks, compliance standards, or organizational bylaws. Knowledge of plain‑language writing methodologies.

Compensation

$47,000 / year

Work Hours

Normal working hours are 7:45 a.m.–4:30 p.m., Monday through Friday.

Employment Duration & Benefits

This is a one‑year, project‑based temporary position. This position is eligible for select Wisconsin State employee benefits.

Application Review Schedule

The review of applications starts on October 1, 2026. Applications received on or before October 1st are prioritized and review will continue until the position(s) is/are filled. Initial interviews will be conducted virtually, with shortlisted candidates invited to campus. UW-La Crosse does not offer H‑1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 608‑785‑8013.

Information About Your Benefits

• Your benefits add an additional 40%+ to the overall financial package from the university.
• Paid vacation for 12‑month positions.
• Excellent flexible health insurance with low co‑pays and good coverage.
• Paid holidays and paid sick days.
• After 5 years of employment, you become vested in our retirement system which ensures income post‑career.
• Benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.
• Benefit eligibility is determined at the point of hire.
• Benefits are also pro‑rated based on the appointment percentage.

Equal Opportunity Employer Statement

UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Universities of Wisconsin Overview

The Universities of Wisconsin serve approximately 161,000 students. Awarding nearly 37,000 degrees annually, the Universities of Wisconsin is Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Nearly 90 percent of in‑state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree – with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contribute to the richness of Wisconsin’s culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose‑driven, people‑focused, and committed to stewardship.

Confidentiality of Applicant Materials

UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy

All candidates for employment are subject to a pre‑employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.uwlax.edu/student-life/student-resources/annual-security-report/ or contact the University Police Department at 608.785.9000.