Technical Services Project Controls & Billing Specialist

Hargrove Engineers & Constructors; Mobile (AL); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Paid holidays

Personal paid time off

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

Hargrove Engineers & Constructors is seeking a detail‑oriented administrative professional to support project controls and billing functions in Mobile, AL. You will set up projects, process change orders, generate cost reports, and bill clients according to schedules.

The role requires up to 5 years of billing/administration experience, a high school diploma (Bachelor’s degree preferred), and strong MS Office skills. No certification is required; position is on‑site with comprehensive benefits.

Qualifications

• High School Diploma or equivalent required; Bachelor’s degree preferred.
• No certification required for this position.
• Up to 5 years of administration or billing experience.

Responsibilities

• Set up projects according to client requirements and PO/Work Order.
• Process change orders and monitor cost reporting.
• Bill clients according to billing schedules and review timesheets.
• File documents electronically and upload invoices into third‑party systems.
• Review teammate expense reports and ensure billing accuracy.
• Monitor project costs to avoid exceeding PO budgets.
• Follow up on accounts receivable and assist with AR tasks.

Skills

Billing processes

Timesheet review

Microsoft Office

Project administration

Attention to detail

Communication skills

Education

High School Diploma or equivalent

Bachelor's degree (preferred)

Tools

Billing software

ERP / accounting system

Job description

What You'll Be Doing

Job Scope: Generally responsible for providing project controls functions for project set up, change order management, Invoicing, receivables, and administration. Work will be performed under general supervision.

Primary Responsibilities Will Include But Are Not Limited To

• Project Set up in accordance with Client requirements as outlined in Purchase Order/Work Order or as directed by Client.
• Change Order processing.
• Cost reporting upon request.
• Billing clients according to billing schedules.
• Reviewing teammate hours and comparing against client timesheets. If discrepancies arise, must be able to resolve quickly and correct.
• Filing documents electronically including client invoices and backup documents.
• Uploading invoices into third party systems.
• Reviewing teammate expense reports to ensure accuracy for billing purposes.
• Monitoring project costs to ensure purchase orders are not exceeded.
• Follow up on accounts receivable.

Ideal Background

Education: High School Diploma or equivalent is required. Bachelor of Science degree is highly preferred.

Registration: No certification is required for this position

Experience: This position requires up to 5 years of administration or billing experience

Required Knowledge, Skills, And Abilities

• Knowledge and application of company business standards and good practices.
• Working knowledge of billing clients and verifying timesheets.
• Ability to work in a fast-paced environment.
• Extreme attention to detail.
• Understanding of existing and potential customer deliverable expectations and preferences.
• Ability to set priorities.
• Ability to be discreet in dealing with sensitive situations and maintain confidentiality in all areas.
• Confident with using business management software.
• Excellent listening and communication skills, both verbal and written.
• Ability to listen and ascertain the needs of teammates.
• Proficient in the use of Microsoft Office.

Physical Requirements

• Ability to lift and carry in excess of 25 lbs.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a team mentality so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including,

• paid holidays
• personal paid time off
• medical
• dental
• vision
• life
• disability insurance
• 401(k)
• other benefits to eligible Teammates

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.