Technical Records Specialist I

Allegiantair

Las Vegas (NV)

On-site

USD 55,000 - 85,000

Full time

14 days+

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Benefits offered by this job

Profit Sharing

Medical/Dental/Vision/Life/Disability

401K with employer match

Flight Benefits

Tuition Reimbursement

Paid vacation

Job summary

Allegiant seeks a detail‑oriented Technical Records Specialist I to analyze, reconcile, and audit aircraft maintenance records. You will track documents in TRAX eMRO and Flydocs, ensure compliance with FAA rules, and prepare records packages for requests and FAA conformity reviews.

Requires 2+ years in aviation recordkeeping, familiarity with FARs, and strong data interpretation. This is a full‑time on‑site role with opportunities to train others and advance within Allegiant.

Qualifications

High School Diploma or GED required; combination with experience considered.
Minimum two years’ experience maintaining aviation maintenance records or similar data/tracking experience.
Familiarity with airline operations procedures and FARs relating to aircraft recordkeeping and retention.
Proficiency updating complex record-keeping systems (TRAX eMRO, Flydocs) and standard office software.
Strong attention to detail and accuracy; ability to read and interpret maintenance manuals and related documents.

Responsibilities

Analyze, reconcile, and audit aircraft maintenance records including work packages and discrepancies.
Monitor TRAX eMRO and Flydocs for timely completion of maintenance actions and ADs.
Audit and correct tracking of hours and cycles on records and components per FAA requirements.
Manage paperwork discrepancies with Maintenance, Materials, and Engineering.
Prepare aircraft records packages to support internal and external requests.
Perform life‑limited component removal and documentation per 14 CFR 121.380.
Ensure documentation accuracy when inducting aircraft into the Allegiant fleet for FAA review.
Assist with training other staff and serve as TRAX eMRO/Flydocs super user as needed.
Produce weekly reports to support forecasting of APUs.
Retain original and electronic records per FAA and company policy; manage indexing and linking.

Skills

Attention to detail

Analytical thinking

Communication

Reading technical data

Team collaboration

Professional demeanor

Presentation skills

FAA regulations knowledge

Education

High School Diploma/GED

Associate’s Degree or higher

Tools

TRAX eMRO

Flydocs

Adobe Acrobat

Microsoft Office

Job description

Summary

The Technical Records Specialist I reports to the A/C Records Manager (ACM) and is responsible for analysis, reconciliation, and auditing of maintenance accomplishment data in TRAX and other databases. The Technical Records Specialist I is responsible for analyzing original and electronic records to ensure they are accurate, meet standards for official technical documentation, audit to ensure their assignments are properly tracking in TRAX, and the retention method is complete (paper file or electronic storage). Additionally, this position assists to ensure compliance with all FAA requirements and company policies regarding documentation of Airworthiness Directives, Task/Engineering Document compliance, and Life Limited Parts Removal. These roles and responsibilities support compliance with 121.380.

Visa Sponsorship Available: No

Minimum Requirements

Combination of Education and Experience will be considered. Must be authorized to work in the US as defined by the Immigration Act of 1986. Must pass a Criminal Background Check.

Education: High School Diploma/GED
Years of Experience: Minimum two (2) years of experience maintaining aviation maintenance records, such as Production Control, Quality Assurance, comparable position with airline and aviation-related documentations systems, or record keeping/data entry and auditing experience in a similar industry.
Familiar with the airline industry or similar industry Operations Procedure / General Maintenance Manuals, Federal Aviation regulations (FARs) related to Aircraft Recordkeeping and retention requirements.
Proficiency in update of complex record keeping systems, TRAX eMRO, Flydocs.
Proficient in the use of Adobe Acrobat and Microsoft Office Products.
Proven attention to detail and champion for accuracy.
Strong critical thinking and analytical skills.
Professional demeanor, excellent written, verbal and presentation skills.
Ability to read and understand technical data (Maintenance Manual Programs, Aircraft Maintenance Manuals, IPC).
Knowledge of airline maintenance requirements and FAA regulations related to aircraft record keeping and retention.
Ability to work well with others and communicate effectively with people at all levels.

Preferred Requirements

Associate’s Degree or higher.
Familiarity with Air Transport Association (ATA) Coding.

Job Duties

Responsible for the analysis, reconciliation, and audit of aircraft maintenance records which includes: audit, collection, verification, discrepancy identification and hazard assessment, update, and scan of aircraft maintenance work packages.
Monitor and update daily TRAX eMRO and Flydocs to ensure required maintenance is accomplished within required time limits (including Airworthiness Directives), life‑limited parts are properly tracking, and required maintenance accomplished has been accounted for and is tracking properly.
Audit and correct critical tracking of aircraft hours and cycles on Parts Tags, Task Cards, Engineering Orders, Airworthiness Directives, Fleet Campaign Directives, and Checks for accurate data input and tracking into TRAX eMRO per FAA requirements.
Manage paperwork discrepancy resolution with Maintenance, Materials, Engineering.
Analyze, research, and produce aircraft records packages to support AC records requests to support Maintenance, Engineering, Materials, Safety, Quality Assurance, Regulatory Compliance, Fleet Assets.
Perform life‑limited component removal and installation in AIS, including analysis of proper certificates (8130‑3, teardown reports, parts tags, back‑to‑birth trace documentation) in accordance with 14 CFR 121.380.
When inducting aircraft into Allegiant fleet, ensure the accuracy and completeness of documentation and aircraft records TRAX entries for presentation to the FAA for conformity review and Ops Specs approval.
Assist with training other staff members as assigned by the Manager of Aircraft records.
May serve as TRAX eMRO and Flydocs Super User for TRAX eMRO and Flydocs development liaison for records specific development.
Prepare weekly reporting to assist Powerplant Engineering in forecasting APU removals.
Retain all original (dirty fingerprint) historical records in original and electronic form in accordance with company policy and FAA regulations (121.380) by scanning, labeling (for search function) indexing and associating/linking electronic records to TRAX eMRO, Flydocs or other electronic maintenance accomplishment system.
Manage record inventory database.
Create and manage AD and modification binders.
Analyze records and prepare status reports for retirement aircraft and/or for shipment to third parties who purchase or lease parts (paper and/or electronic format).
Model Allegiant's customer service standards in personal actions and when providing direction.
Other duties as assigned.

Physical Requirements

The Physical Demands and Work Environment described here are a representative of those that must be met by a Team Member to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role. Office – While performing the duties of this job, the Team Member is regularly required to stand, sit, talk, hear, see, reach, stoop, kneel, and use hands and fingers to operate a computer, key board, printer, and phone. May be required to lift, push, pull, or carry up to 20 lbs. May be required to work various shifts/days in a 24‑hour situation. Regular attendance is a requirement of the role. Exposure to moderate noise (i.e. business office with computers, phones, printers, and foot traffic), temperature and light fluctuations. Ability to work in a confined area as well as the ability to sit at a computer terminal for an extended period of time. Some travel may be a requirement of the role.

Essential Services Provider

Allegiant as a national air carrier is deemed an essential service provider during declared national and state emergencies. Team Members will be required to report to their assigned trip or work location during national and state emergencies unless prohibited by local, state or federal order.

EEO Statement

We welcome all individuals from varied backgrounds and experiences to apply. Our company values the unique perspectives and talents that each person brings to our team.

Equal Opportunity Employer

Disability/Veteran

Full Time Benefits