Technical Publications Manager

Aero Instruments & Avionics, Inc.; Village of Depew (NY); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Job summary

Aero Instruments & Avionics, Inc.—located in Depew, NY—seeks a Technical Publication Coordinator to maintain and update all technical documentation, convert materials to digital formats, and ensure accessibility via the company intranet.

The role requires an associate degree or technical training and strong proficiency with Word, Excel, Acrobat, and document management systems. The position is full-time, on-site, with standard 40-hour weeks and background checks.

Qualifications

• Associate degree or technical training in Business Administration, IT, or a related field.
• Strong written and verbal communication with internal departments.
• Ability to organize, prioritize tasks, and meet deadlines.
• Ability to interpret, analyze, and apply complex written information.
• Ability to analyze information, evaluate situations, and decide based on procedures.
• Proficiency with Word, Excel, Acrobat, and document management systems.
• Ability to create, edit, organize, maintain, and retrieve electronic documentation.
• Experience in regulated environments and quality assurance tasks.
• Ability to work both independently and in a team.

Responsibilities

• Maintain up-to-date record of all technical publications.
• Acquire and update technical publications and support lists as revisions are released.
• Provide proof of document currency to departments.
• Make documentation accessible through the AIA intranet.
• Identify obsolete Part Numbers and add potential new capabilities.
• Develop contacts with OEMs to obtain current documentation.
• Review, edit, and maintain digital records of Engineering Orders.
• Convert publications and documentation to digital formats.
• Review trace documentation for FAA compliance.
• Assist QA with other department tasks or projects.
• Review and maintain digital records of documentation generated by QA.
• Provide technical support to AIA staff as needed.
• Other duties as assigned.

Skills

Clear communication

Time management

Task prioritization

Analytical thinking

Decision making

Documentation software

Word processing

Quality assurance

Independent work

Collaborative work

Education

Associate degree or technical training in Business Administration, IT, or related field

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Document management systems

Job description

Job Summary

The primary role of this Technical Publication Coordinator is to maintain a complete record of all AIA technical documentation, acquire and update any and all technical documentation as needed, convert all technical documentation to a digital format, and make all technical documentation accessible through the AIA intranet.

Duties/Responsibilities

• Maintain up-to-date record of all technical publications
• Acquire and update technical publications and support list as new revisions are released
• Provide proof of document currency to individual departments
• Make all technical documentation accessible through the AIA intranet
• Identify Part Numbers that are no longer supported
• Identify Part Numbers that could be added to New Capabilities
• Create and maintain contacts with OEMs in order to facilitate the acquisition of the most up-to-date technical documentation
• Review, edit, and maintain a digital record of all Engineering Orders
• Convert publications/documentation to a digital format
• Review trace documentation for compliance with FAA regulations
• Assist Quality Assurance with any other department tasks/projects as needed.
• Review, edit, and maintain a digital record of any other documentation generated by Quality Assurance
• Provide technical support to AIA staff as needed
• Other duties as assigned

Required Qualifications/Skills

• Associate degree or technical training in Business Administration, IT, or a related field
• Ability to communicate clearly and professionally, both verbally and in writing, with internal departments
• Ability to organize and prioritize multiple tasks, manage time effectively, and meet established deadlines
• Ability to interpret, analyze, and apply complex written information.
• Ability to analyze information, evaluate situations, identify appropriate solutions, and make decisions based on established procedures and available information
• Proficiency with Microsoft Word, Excel, Adobe Acrobat, and document management systems used to create, edit, and maintain technical documentation
• Ability to use word processing and document management software to create, edit, organize, maintain, and retrieve electronic documentation
• Ability to perform documentation and quality assurance activities accurately and consistently in a regulated environment and in accordance with established procedures and applicable requirements
• Ability to work both independently and collaboratively

Preferred Qualifications/Skills

• Experience working in a Part 145 repair station
• Familiarity with military, aerospace, or commercial avionics communication equipment

Additional Information

• This is a full-time non-exempt position. The hourly pay rate for this position is: $22.00-$30.00, DOE
• Schedule is 40 hours per week, Monday through Friday
• Background check is required
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time
• This position is located in Depew, NY. Relocation assistance is not available
• Remote work is not available for this position

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Aero Instruments & Avionics is an Equal Opportunity Employer. Aero does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.