Technical Program Manager

Payactiv, Inc.; Milpitas (CA); On-site; USD 120,000 - 140,000; Full time

Benefits offered by this job

Health insurance

401K with company match

Tuition reimbursement

Monthly gym reimbursement

Paid time off to volunteer

Paid family leave

Unlimited PTO

Office lunches

Job summary

Payactiv, Inc. is seeking a Technical Program Manager in Milpitas, CA to lead enterprise migration projects and coordinate cross-functional teams across legacy, payroll, and time systems. The role emphasizes delivering seamless client transitions and robust API integrations.

The ideal candidate combines a strong technical background with fintech domain knowledge, excels in stakeholder communication, and can drive programs in a fast-paced environment. Travel may be required.

Qualifications

• Bachelors degree in computer science, information technology, engineering, or related field.
• 35 years of experience in technical program management or related roles in software/fintech.
• Proven track record of managing complex software development and integration projects from requirements through production launch.
• Working knowledge of SDLC, Agile/Scrum practices, release management, QA/UAT, deployment processes.
• Practical understanding of RESTful APIs, JSON, webhooks, authentication/authorization concepts, API documentation, and system integrations.
• Experience working with distributed/offshore teams across time zones.
• Strong communication skills to translate technical details to stakeholders.
• Willingness to travel domestically and internationally.

Responsibilities

• Oversee end-to-end migration for enterprise clients with minimal service disruption.
• Coordinate data mappings, including employee ID transitions and payroll configurations.
• Align legacy systems, payroll platforms, and new time & attendance software for seamless integration.
• Develop migration plans with KPIs and milestones to track progress.
• Guide clients on credential setups and API data access securely.
• Provide stakeholder training to ensure successful platform adoption.
• Identify and mitigate risks during migration lifecycle and escalate as needed.
• Advise on data structures and system configuration to maximize ROI.

Skills

SDLC knowledge

Agile/Scrum

Cross-functional leadership

API integrations

Stakeholder communication

Distributed/offshore teams

Data-driven decision making

Problem solving

Education

Bachelors degree in computer science or related field

Masters degree (advantage)

PMP/SAFe/Scrum certification

Tools

Jira

Confluence

Postman

Swagger/OpenAPI

Job description

Driven by Excellence. Powered by Curiosity. United in Obsession to Do Good.

At Payactiv, we believe everyone is worthy of financial dignity. Our team is built on a shared obsession to create products that reduce financial stress and improve lives. We thrive on curiosity, strive for excellence, and act with purpose every day. If you’re inspired to reimagine what’s possible for workers everywhere, explore our openings—or reach out and introduce yourself. There’s always room at the table for passionate problem-solvers.

Position:Technical Program Manager Location: Milpitas, CA
Job Id:228 # of Openings:1 Who we are… Payactiv, Inc. is a leading financial technology company revolutionizing the way workers access and manage their earnings. As the pioneer of Earned Wage Access (EWA), we empower employees with real-time financial flexibility while enabling businesses to improve workforce engagement and productivity. Our mission is to provide inclusive financial wellness solutions that improve the lives of millions of workers. Payactiv is seeking a Technical Program Manager based in our Milpitas CA office, who is passionate about creating user-centric fintech solutions that empower businesses and workers alike. This role requires a strategic thinker and customer advocate who thrives in a fast-paced environment and excels at cross-functional collaboration. The ideal candidate will have a strong technical background, a deep understanding of financial products, and a relentless focus on delivering exceptional user experiences. What you will do…

• Manage End-to-End Migration: Oversee the entire migration process for new enterprise clients, ensuring a smooth, efficient, and timely transition from legacy systems.
• Data Mapping and Integrity: Execute and validate complex data mappings, including Employee ID transitions (old ID to new ID), Paygroup configurations, and Payroll Calendar alignments between current and new providers.
• System Coordination: Coordinate seamlessly between legacy systems, current payroll platforms, and new time & attendance software to facilitate technical integrations and data migration.
• Timeline Oversight: Develop and manage customized migration project plans, establishing and tracking key performance indicators (KPIs) to ensure all milestones are met without service interruption.
• Credential and API Management: Guide clients through credential setups for payroll and time platforms, including the acquisition of sensitive integration data such as Vanity URLs, OAuthID/ClientIDs, and OAuth Secrets from third-party vendors.
• Stakeholder Training: Provide technical demonstrations and comprehensive training to client stakeholders to ensure successful platform adoption following the migration.
• Risk Mitigation: Proactively identify and resolve potential technical roadblocks or data discrepancies during the migration lifecycle, escalating issues as necessary to maintain project velocity.
• Strategic Advisory: Serve as a trusted advisor, offering best-practice recommendations for data structure and system configuration to maximize the client#39;s return on investment.

What you need…

• Bachelor’s degree in computer science, information technology, engineering, or a related technical field. Master’s degree is a plus.
• 3-5 years of experience in technical program management, project management, product delivery, or related roles in software, fintech, financial services, or other technology-driven environments.
• Proven track record of managing complex software development and integration projects from requirements through production launch, with accountability for scope, schedule, dependencies, risks, and stakeholder communication.
• Working knowledge of software development life cycle (SDLC), Agile/Scrum practices, release management, QA/UAT, production deployments, and common engineering delivery processes.
• Practical understanding of RESTful APIs, JSON, webhooks, authentication/authorization concepts, API documentation, and system-to-system integrations; ability to work with engineers to understand integration flows and troubleshoot delivery issues.
• Demonstrated experience working with geographically distributed and offshore software development teams, including managing time-zone differences, handoffs, communication, dependencies, and delivery commitments.
• Strong analytical and problem-solving skills; comfortable reviewing technical documentation, API specifications, logs or error details, data flows, and implementation plans with engineering teams.
• Excellent written and verbal communication skills, with the ability to translate between technical and non-technical stakeholders and drive decisions across Product, Engineering, Operations, clients, and partners.
• Proficiency with delivery and collaboration tools such as Jira and Confluence; familiarity with API tools such as Postman, Swagger/OpenAPI, or similar tools is strongly preferred.
• Familiarity with cloud-based applications, data integrations, databases/SQL concepts, observability, or production support workflows is a plus.
• Ability to participate in technical discovery and integration meetings, ask informed questions, identify missing requirements, and drive issues to closure without requiring hands-on software development.
• Experience in fintech, payments, payroll, earned wage access, financial wellness, or other regulated technology environments is highly desirable.
• PMP, Scrum, SAFe, or other relevant program/project management certification is a plus.
• Willingness and ability to travel domestically and internationally as business needs require for client meetings, partner engagements, implementation activities, and collaboration with distributed/offshore teams.

What we offer…

• Company sponsored Health, dental, and vision insurance
• 401K, traditional, and Roth with company match
• Tuition Assistance or Tuition Reimbursement
• Monthly Gym Reimbursement
• Paid time off to volunteer
• Paid Family Leave
• Unlimited Paid Time Off
• Complimentary office lunches
• Opportunity to work with a great team committed to making a difference.
• Career Growth: Take on high-impact responsibilities with ample opportunities for leadership and advancement.
• Impact-Driven Mission: Be part of a company dedicated to improving financial wellness for millions of workers.
• User-Centric Culture: Build products that genuinely improve people’s lives by prioritizing user experience and accessibility.
• Fast-Growing Fintech: Work in a dynamic environment at the forefront of financial innovation.
• Salary Range: $120K to $140K plus Bonus

Working here has its perks

Certified good guys

Payactiv is a certified B-Corp and Public Benefit Corporation. Not only are we dedicated to conducting business with the highest standards, it’s our legal commitment.

Make it meaningful

Our purpose is to help lower income workers reduce financial stress and improve wellbeing. Your work here would impact millions of people every single day.

Culture is key

We have a highly collaborative and lively environment. Join monthly team bonding events, workout groups, interest groups, or the dance party in the marketing office.

We want you to excel

We encourage team members to attend events, find online courses, and explore their creative ideas. Ask about our education reimbursement programs.

We got you covered

We offer our employees health, dental, and vision coverage with a medical expense card to cover most co-pays. We also offer a monthly internet and cell phone reimbursement.

Payactiv is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.