Technical Procedures Scheduling Coordinator

Allina Health; Buffalo (MN); On-site; USD 29,000 - 39,000; Part time

Job summary

Allina Health in Buffalo is seeking a Technical Procedures Scheduling Coordinator to manage patient scheduling and registration for the Operating Room. This role ensures accurate patient and procedure data and coordinates daily schedules for physicians and staff.

The position is part-time with 8-hour day/evening shifts and no weekends. Responsibilities include clerical duties, record maintenance, and potential charge review, while applicants should have medical office scheduling experience and

Qualifications

• Must be 18 years of age with education and/or experience to meet required competencies as listed on the job description.
• High school diploma or GED preferred; vocational/technical healthcare training welcome.
• 2–5 years medical office scheduling experience in an automated environment helps.
• Experience in a fast-paced medical setting, ability to prioritize, work independently, problem-solve and multi-task.
• Strong knowledge of medical terminology and basic computer skills (Windows, Word, Excel).

Responsibilities

• Schedule and register patients and procedures according to guidelines.
• Deliver daily schedules; update scheduling information in the system.
• Verify demographics and insurance information; update as needed.
• Provide patient and staff instructions for preparation and special requirements.
• Maintain departmental records, reports, and files; print and distribute reports.

Skills

Medical office scheduling

Medical terminology

Windows

Word

Excel

Education

High school diploma or GED

Healthcare vocational/technical training

Tools

Windows

Microsoft Word

Microsoft Excel

Job description

Technical Procedures Scheduling Coordinator### Technical Procedures Scheduling CoordinatorApply: Buffalo Hospital: Part time: Posted Today: R-0076091**Location Address:**303 Catlin StBuffalo, MN 55313-1947**Date Posted:**November 02, 2026**Department:**40005810 Operating Room**Shift:**Day/Evening (United States of America)**Shift Length:**8 hour shift**Hours Per Week:**20**Union Contract:**SEIU-4-Buffalo-Service Workers-SBU**Weekend Rotation:**None**Job Summary:**Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.**Key Position Details:*** .5 FTE (40 hours per two-week pay period)* 8-hour day/evening shift* No weekends **Job Description:**Schedules procedures and examinations according to department and/or physician guidelines, ensuring accurate and complete patient and procedure information. Prepares, compiles and maintains patient records while also performing receptionist and clerical duties. **Principle Responsibilities*** Patient scheduling and registration + Schedules, verifies or re-schedules appointments. Delivers daily schedules as needed. + Collects and enters all required patient scheduling information into system. + Verifies demographic and insurance information, updates as needed. + Instructs patient and staff regarding special instructions and preparation.* Maintain departmental records, reports, files and supplies + Maintain patient records and department logs and files as required. + Prints and distributes reports as required. + May update policy and/or procedure manual. + May be accountable for office supply ordering and stocking. + May conduct charge review, collection and entry.* Other duties as assigned. **Required Qualifications*** Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description **Preferred Qualifications** * High school diploma or GED* Vocational or Technical Training from a healthcare program* 2 to 5 years medical office experience that includes scheduling within an automated environment* Experience working in a fast-paced medical environment with the ability to identify priorities, work independently, problem solve and multi-task* Strong working knowledge of medical terminology as well as Windows, Word and Excel **Physical Demands*** Sedentary:* Lifting weight up to 10 lbs. occasionally, negligible weight frequently **Pay Range**### Pay Range: $20.93 to $28.36 per hour### The pay described reflects the base hourly pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.Allina Health is committed to adhering with all applicable local, state and federal minimum wage requirements.### **Benefit Summary** Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members. Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey. We are focused on creating an inclusive workplace so everyone can see themselves as part of our care team. Our care teams are as diverse as the communities we serve and proud to be contributing to the mission of a leading health care organization. Our pioneering approach to well-being helps every member of our care team feel a deep sense of connection and joy in their work. Benefits include:* Medical/Dental* PTO/Time Away* Retirement Savings Plans* Life Insurance* Short-term/Long-term Disability* Voluntary Benefits (vision, legal, critical illness)* Tuition Reimbursement or Continuing Medical Education as applicable* Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program* Allina Health is a 501(c)(3) eligible employer *\\*Benefit eligibility/offerings are determined by FTE and if you are represented by a union.*### About UsPeople at *Allina Health* have a career of making a difference in the lives of the millions of patients we see each year at our 90+ clinics, 12 hospitals and through a wide variety of specialty care services in Minnesota and western Wisconsin.We’re a not-for-profit organization committed to enriching your career by providing ongoing training, competitive compensation, support for work-life balance and ways to give back to the communities we serve. Join our team of 27,000+ employees – your career opportunities are limitless!Diversity creates a healthier atmosphere for our employees, patients, and community. Allina Health is proud to be an Equal Employment Opportunity employer, and will make employment decisions without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.Allina Health is an E-Verify EmployerAllina Health complies with federal requirements to verify the employment eligibility of all persons hired to work in the United States.Allina Health is an E-Verify employer. E-Verify is an Internet-based system that compares information from each new employee’s Form I-9 to records available from the Social Security Administration (SSA) and the Department of Homeland Security (DHS) to confirm work authorization.An E-Verify case must be created no later than the third business day after the employee starts work for pay. All Forms I-9 *must*be completed and received by the Office of Human Resources accordingly.For more information, link to:Right to Work Poster (e-verify.gov)E-Verify Participation Poster English and Spanish# **Application Instructions:****External Candidates:** Click “Apply” to start your application. You will need to either create an account or sign into your account to submit an application.**Employees:** If you are a current Allina Health employee, you must sign into Workday and apply through Find Jobs to ensure that you are identified as an internal candidate.