Technical Assistant (General Clerk III) - HNRTC | Yakima, WA - GSSC

ProSidian Consulting, LLC; Yakima, Louisville (WA, KY); Remote; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Technical Assistant to support the Hanford Natural Resource Trustee Council. In this dynamic role, you will coordinate meetings, provide essential administrative support, and ensure smooth communication among stakeholders. Your organizational skills will be crucial in managing logistics and maintaining the Council's website. This position offers the chance to work remotely during COVID-19 while contributing to important government initiatives. If you have a passion for teamwork and a knack for organization, this opportunity is perfect for you.

Qualifications

• Must have 4 years of relevant experience in administrative assistance.
• Proficient in Microsoft Office and communication tools.

Responsibilities

• Assist in coordinating meetings and logistics for the Council.
• Provide administrative support and maintain the Council's website.

Skills

Microsoft Office Products

Meeting Coordination

Communication Skills

Website Design and Maintenance

Administrative Support

Education

Relevant Experience in Administrative Roles

Tools

Computer

Audio-Visual Equipment

Job description

Technical Assistant (General Clerk III) - HNRTC | Yakima, WA - GSSC

• Full-time

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Energy & Sustainability | Human Capital. We help forward-thinking clients solve problems and improve operations.

This service supports Government, Public Sector and Infrastructure Sector clients and ProSidian Team Members work as part of the Engagement Team Cadre to provide HNRTC Facilitator/Administrative Assistant Support services on behalf of The Department of Energy, Richland Operations Office, is in need of general support services to support the Hanford Natural Resource Trustee Council (Council).

The primary responsibility of The ProSidian Facilitator is to ensure Council meetings employ a fluid, consensus-based decision-making process, with all trustees’ concerns considered fully and equitably. The ProSidian Facilitator collaborates with the Council Chair (a position which rotates annually) to plan meetings and to organize meeting agendas.

The ProSidian Facilitator coordinates with the Administrative Assistant to provide all meeting support. The Team’s Administrative Assistant also supports the Council with other duties, such as custodian responsibilities for the Council’s website which includes document upload and implementing the protocol for the Administrative Record. NOTE: This role shall work remotely during COVID-19 and Travel/Report To Official Duty Station (713 Jadwin Ave, Richland, WA 99352) for in-person meetings.

The Administrative Assistant will perform activities related to SUPPORT | PARTICIPATE/ASSIST: Coordination Activities, Facilitation Activities, and Activities Related To Meeting Documentation as well as the following duties:

SUPPORT | PARTICIPATE/ASSIST W/ RESPONSIBILITY FOR MEETING SUPPORT ACTIVITIES

• Assist The ProSidian Facilitator in supporting Council meetings, Senior Council meeting, workshops and special topics meeting;
• Coordinate meeting logistics including procuring meeting rooms and ensuring all necessary equipment and materials are available;
• Provide essential equipment (e.g., laptop, projector, conference phone, flip charts) and IT support (e.g., conference line, audiovisual web-based conference) needed to fulfill meeting objectives;
• Capture key Council decisions and action items at meetings and share these with Facilitator for inclusion in the Executive Summary;
• Arrange for occasional working lunches as needed;
• Attend all facilitated meetings in person unless otherwise agreed to with the Council Chair;
• Coordinate all travel arrangements to meeting venues for facilitation/administrative team as needed.

SUPPORT | PARTICIPATE/ASSIST W/ RESPONSIBILITY FOR ADMINISTRATIVE SUPPORT ACTIVITIES

• Provide administrative support for the Council on the following tasks within ten working days of receiving written request by Council Chair or Vice Chair;
• Search Council documents for specific information needed by request;
• Work with the Council Chair to identify documents for the Administrative Record;
• Ensure Council governance documents are up-to-date;
• Keep track of and remind Council of deadlines;
• Set up and maintain four group email lists for Council correspondence;
• Maintain and act as custodian of the Council website (http://www.hanfordnrda.org/);
• Upload administrative records and other documents onto the website as needed;
• Revise the public side of the website when directed by Council;
• Manage electronic file structure, as needed.

The Technical Assistant (General Clerk III) - HNRTC shall have consecutive employment in a position with comparable responsibilities within the past five (5) years. Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position.

Four years of relevant experience organizing meetings and providing administrative assistance to teams.

Knowledge of website design and maintenance.

• U.S. Citizenship Required - You must be a United States Citizen
• Excellent oral and written communication skills
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• Other Requirements and Conditions of Employment Apply
• May be required to complete a Financial Disclosure Statement
• Must be able to submit to and qualify for varying levels of background investigative requirements.

TRAVEL: Occasional travel may be required to attend meetings, events, site visits, or other training requirements. LOCATION: Work shall be conducted at or in proximity to The Hanford Eastern Washington Area - Work Remote During COVID-19 and Duty Station: 713 Jadwin Ave, Richland, WA 99352

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects
• Judgment – exercises prudence and insight in decision-making process
• Organization – ability to manage projects and activity, and prioritize tasks