Technical Assistant (General Clerk III) - HNRTC | Spokane, WA - GSSC

ProSidian Consulting, LLC; Spokane (WA); Remote; USD 10,000 - 60,000; Full time

Job summary

Join a dynamic team as a Technical Assistant, where you will play a key role in supporting council meetings and ensuring smooth operations. This position requires excellent communication skills and proficiency in Microsoft Office to assist with meeting logistics and documentation. You will collaborate with diverse professionals to facilitate decision-making processes and provide essential administrative support. This role offers a unique opportunity to contribute to impactful projects within the public sector, all while working in a flexible remote environment. If you're looking for a position that values teamwork and effective communication, this is the perfect fit for you.

Qualifications

• 4 years of experience in organizing meetings and providing administrative support.
• Proficient in Microsoft Office and communication tools.

Responsibilities

• Assist in coordinating meetings and logistics for the Council.
• Capture key decisions and manage documentation effectively.

Skills

Microsoft Office Products

Communication Skills

Teamwork

Organization

Leadership

Education

Relevant Experience in Administrative Assistance

U.S. Citizenship

Tools

Business Tools and Technology

Job description

Technical Assistant (General Clerk III) - HNRTC | Spokane, WA - GSSC

• Full-time

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Energy & Sustainability | Human Capital. We help forward-thinking clients solve problems and improve operations.

This service supports Government, Public Sector and Infrastructure Sector clients and ProSidian Team Members work as part of the Engagement Team Cadre to provide HNRTC Facilitator/Administrative Assistant Support services on behalf of The Department of Energy, Richland Operations Office, is in need of general support services to support the Hanford Natural Resource Trustee Council (Council).

The primary responsibility of The ProSidian Facilitator is to ensure Council meetings employ a fluid, consensus-based decision-making process, with all trustees’ concerns considered fully and equitably. The ProSidian Facilitator collaborates with the Council Chair (a position which rotates annually) to plan meetings and to organize meeting agendas.

The ProSidian Facilitator coordinates with the Administrative Assistant to provide all meeting support. The Team’s Administrative Assistant also supports the Council with other duties, such as custodian responsibilities for the Council’s website which includes document upload and implementing the protocol for the Administrative Record. ***NOTE: This role shall work remotely during COVID-19 and Travel/Report To Official Duty Station (713 Jadwin Ave, Richland, WA 99352) for in-person meetings.

The Administrative Assistant will perform activities related to SUPPORT | PARTICIPATE/ASSIST: Coordination Activities, Facilitation Activities, and Activities Related To Meeting Documentation as well as the following duties:

• Assist The ProSidian Facilitator in supporting Council meetings, Senior Council meeting, workshops and special topics meeting;
• Coordinate meeting logistics including procuring meeting rooms and ensuring all necessary equipment and materials are available;
• Provide essential equipment and IT support needed to fulfill meeting objectives;
• Capture key Council decisions and action items at meetings;
• Arrange for occasional working lunches as needed;
• Attend all facilitated meetings in person unless otherwise agreed to with the Council Chair;
• Coordinate all travel arrangements to meeting venues for facilitation/administrative team as needed;
• Provide administrative support for the Council on various tasks within ten working days of receiving a written request;
• Search Council documents for specific information needed by request;
• Ensure Council governance documents are up-to-date;
• Keep track of and remind Council of deadlines;
• Maintain and act as custodian of the Council website;
• Manage electronic file structure, as needed.

The Technical Assistant (General Clerk III) - HNRTC | Spokane, WA - GSSC shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position.

Four years of relevant experience organizing meetings and providing administrative assistance to teams.

• U.S. Citizenship Required
• Excellent oral and written communication skills
• Proficient with Microsoft Office Products
• Other Requirements and Conditions of Employment Apply
• May be required to complete a Financial Disclosure Statement
• Must be able to submit to and qualify for varying levels of background investigative requirements.

TRAVEL: Occasional travel may be required to attend meetings, events, site visits, or other training requirements.

CORE COMPETENCIES

• Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership - ability to guide and lead colleagues on projects and initiatives
• Communication - ability to effectively communicate to stakeholders of all levels orally and in writing
• Organization - ability to manage projects and activity, and prioritize tasks

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OTHER REQUIREMENTS

• Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors
• Willingness - to constantly learn, share, and grow.