Technical Assistant (General Clerk III) - HNRTC | Portland, OR - GSSC

ProSidian Consulting, LLC; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Technical Assistant to provide vital support for Council meetings and administrative tasks. This role involves coordinating logistics, facilitating communication, and maintaining the Council's website. The ideal candidate will possess strong organizational skills and a knack for teamwork, ensuring that all meetings run smoothly and efficiently. This position offers an opportunity to contribute to meaningful projects that impact the public sector. If you thrive in a collaborative environment and are passionate about making a difference, this role is perfect for you.

Qualifications

• 4+ years of experience in organizing meetings and providing administrative support.
• Proficiency in Microsoft Office Products and excellent communication skills.

Responsibilities

• Coordinate meeting logistics and provide essential equipment and IT support.
• Capture key decisions and maintain Council documents and website.

Skills

Microsoft Office Products

Communication Skills

Meeting Coordination

Website Design and Maintenance

Organizational Skills

Teamwork

Leadership

Education

Relevant Experience in Administrative Assistance

U.S. Citizenship

Tools

Email Communication

Document Management Tools

Job description

Technical Assistant (General Clerk III) - HNRTC | Portland, OR - GSSC

• Full-time

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Energy & Sustainability | Human Capital.

This service supports Government, Public Sector and Infrastructure Sector clients and ProSidian Team Members work as part of the Engagement Team Cadre to provide HNRTC Facilitator/Administrative Assistant Support services on behalf of The Department of Energy, Richland Operations Office, is in need of general support services to support the Hanford Natural Resource Trustee Council (Council).

The primary responsibility of The ProSidian Facilitator is to ensure Council meetings employ a fluid, consensus-based decision-making process, with all trustees’ concerns considered fully and equitably. The ProSidian Facilitator collaborates with the Council Chair (a position which rotates annually) to plan meetings and to organize meeting agendas.

The ProSidian Facilitator coordinates with the Administrative Assistant to provide all meeting support. The Team’s Administrative Assistant also supports the Council with other duties, such as custodian responsibilities for the Council’s website which includes document upload and implementing the protocol for the Administrative Record. ***NOTE: This role shall work remotely during COVID-19 and Travel/Report To Official Duty Station (713 Jadwin Ave, Richland, WA 99352) for in-person meetings.

The Administrative Assistant will perform activities related to SUPPORT | PARTICIPATE/ASSIST: Coordination Activities, Facilitation Activities, and Activities Related To Meeting Documentation as well as the following duties:

• Assist The ProSidian Facilitator in supporting Council meetings, Senior Council meeting, workshops and special topics meeting;
• Coordinate meeting logistics including, but not limited to, procuring meeting rooms and ensuring all necessary equipment and materials are available;
• Provide essential equipment (e.g., laptop, projector, conference phone, flip charts) and IT support needed to fulfill meeting objectives;
• Capture key Council decisions and action items at meetings and share these with Facilitator for inclusion in the Executive Summary;
• Arrange for occasional working lunches as needed;
• Attend all facilitated meetings in person unless otherwise agreed to with the Council Chair;
• Coordinate all travel arrangements to meeting venues for facilitation/administrative team as needed;
• Provide administrative support for the Council on the following tasks within ten working days of receiving written request by Council Chair or Vice Chair;
• Search Council documents for specific information needed by request;
• Work with the Council Chair to identify documents for the Administrative Record;
• Ensure Council governance documents are up-to-date;
• Keep track of and remind Council of deadlines;
• Set up and maintain four group email lists for Council correspondence;
• Maintain and act as custodian of the Council website, including updating the Administrative Record as specified by the Council Chair;
• Upload administrative records and other documents onto the website as needed;
• Revise the public side of the website when directed by Council;
• Save documents on the Council’s data management website, including but not limited to meeting packets, Executive Summaries, and decision and resolution logs.
• Manage electronic file structure, as needed.
• Become and stay informed of: Council meeting topics; governance documents; and current issues as directed by the Council Chair.

The Technical Assistant (General Clerk III) - HNRTC | Portland, OR - GSSC shall have consecutive employment in a position with comparable responsibilities within the past five (5) years. Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position.

• Four years of relevant experience organizing meetings and providing administrative assistance to teams.
• Knowledge of website design and maintenance.
• Identification of any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site contractors.
• U.S. Citizenship Required - You must be a United States Citizen
• Excellent oral and written communication skills.
• Proficient with Microsoft Office Products.
• All ProSidian staff must be determined eligible for a “Facility Access Authorization” by the USG’s designated Security Office.
• Other Requirements and Conditions of Employment Apply.
• May be required to complete a Financial Disclosure Statement.
• Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or DOE "Q" clearance.

TRAVEL: Occasional travel may be required to attend meetings, events, site visits, or other training requirements. Travel is coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance.

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks

OTHER REQUIREMENTS

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility – exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom