Technical Assistant (General Clerk III) - HNRTC | Grandview, WA - GSSC

ProSidian Consulting, LLC; Grandview, Santa Ana (MO, CA); Remote; USD 60,000 - 80,000; Part time

Job summary

Join a dynamic consulting firm dedicated to delivering tailored solutions for clients in the government and public sector. As a Technical Assistant, you'll play a vital role in facilitating Council meetings, ensuring smooth operations, and supporting decision-making processes. This position requires excellent communication skills and proficiency in Microsoft Office, along with a collaborative spirit to work effectively within a team. The role offers the flexibility of remote work during COVID-19, with occasional travel for in-person meetings. If you're eager to contribute to impactful projects and thrive in a supportive environment, this opportunity is perfect for you.

Qualifications

• Proficient in Microsoft Office Products and excellent communication skills.
• Must have consecutive employment in a similar role within the past five years.

Responsibilities

• Assist in coordinating Council meetings and logistics.
• Maintain the Council website and manage electronic files.

Skills

Microsoft Office

Communication Skills

Teamwork

Leadership

Organizational Skills

Education

High School Diploma or Equivalent

U.S. Citizenship

Tools

Email Communication

Project Management Tools

Job description

Technical Assistant (General Clerk III) - HNRTC | Grandview, WA - GSSC

• Part-time

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Energy & Sustainability | Human Capital. We help forward-thinking clients solve problems and improve operations.

This service supports Government, Public Sector and Infrastructure Sector clients and ProSidian Team Members work as part of the Engagement Team Cadre to provide HNRTC Facilitator/Administrative Assistant Support services on behalf of The Department of Energy, Richland Operations Office, is in need of general support services to support the Hanford Natural Resource Trustee Council (Council).

The primary responsibility of The ProSidian Facilitator is to ensure Council meetings employ a fluid, consensus-based decision-making process, with all trustees’ concerns considered fully and equitably. The ProSidian Facilitator collaborates with the Council Chair to plan meetings and to organize meeting agendas.

The ProSidian Facilitator coordinates with the Administrative Assistant to provide all meeting support. The Team’s Administrative Assistant also supports the Council with other duties, such as custodian responsibilities for the Council’s website which includes document upload and implementing the protocol for the Administrative Record. ***NOTE: This role shall work remotely during COVID-19 and Travel/Report To Official Duty Station (713 Jadwin Ave, Richland, WA 99352) for in-person meetings.

The Administrative Assistant will perform activities related to SUPPORT | PARTICIPATE/ASSIST: Coordination Activities, Facilitation Activities, and Activities Related To Meeting Documentation as well as the following duties:

• Assist The ProSidian Facilitator in supporting Council meetings, Senior Council meeting, workshops and special topics meeting;
• Coordinate meeting logistics including, but not limited to, procuring meeting rooms and ensuring all necessary equipment and materials are available;
• Provide essential equipment (e.g., laptop, projector, conference phone, flip charts) and IT support needed to fulfill meeting objectives;
• Capture key Council decisions and action items at meetings and share these with Facilitator for inclusion in the Executive Summary;
• Arrange for occasional working lunches as needed;
• Attend all facilitated meetings in person unless otherwise agreed to with the Council Chair;
• Coordinate all travel arrangements to meeting venues for facilitation/administrative team as needed;
• Provide administrative support for the Council on tasks within ten working days of receiving written request by Council Chair or Vice Chair;
• Search Council documents for specific information needed by request;
• Work with the Council Chair to identify documents for the Administrative Record;
• Ensure Council governance documents are up-to-date;
• Keep track of and remind Council of deadlines;
• Set up and maintain four group email lists for Council correspondence;
• Maintain and act as custodian of the Council website (http://www.hanfordnrda.org/), including updating the Administrative Record;
• Upload administrative records and other documents onto the website as needed;
• Manage electronic file structure, as needed.
• Become and stay informed of: Council meeting topics; governance documents; and current issues as directed by the Council Chair.

The Technical Assistant (General Clerk III) shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position.

• U.S. Citizenship Required - You must be a United States Citizen
• Excellent oral and written communication skills
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• Other Requirements and Conditions of Employment Apply
• May be required to complete a Financial Disclosure Statement
• Must be able to submit to and qualify for varying levels of background investigative requirements.

TRAVEL: Occasional travel may be required to attend meetings, events, site visits, or other training requirements. LOCATION: Work shall be conducted at or in proximity to The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area - Work Remote During COVID-19 and Duty Station: 713 Jadwin Ave, Richland, WA 99352

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process
• Organization – ability to manage projects and activity, and prioritize tasks

OTHER REQUIREMENTS

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office.
• Commitment - to work with smart, interesting people with diverse backgrounds
• Curiosity – the ideal candidate exhibits an inquisitive nature
• Humility – exhibits grace in success and failure
• Willingness - to constantly learn, share, and grow