Technical Assistant (General Clerk III) - HAB | Tacoma, WA - GSSC

ProSidian Consulting, LLC; Tacoma (WA); On-site; USD 40,000 - 60,000; Full time

Job summary

A consulting services firm in Tacoma, WA is looking for a Technical Assistant (General Clerk III) to provide administrative support for the Hanford Advisory Board. Responsibilities include scheduling meetings, maintaining communications with agency representatives, and developing annual reports. The ideal candidate has strong communication and organizational skills and is proficient in Microsoft Office. U.S. Citizenship is required.

Qualifications

• Must have four years of relevant experience organizing meetings and providing administrative assistance.
• U.S. Citizenship is required.
• All ProSidian staff need to qualify for varying levels of background investigative requirements.

Responsibilities

• Establish and distribute all HAB meeting schedules and agendas.
• Maintain open communications with agency representatives.
• Develop and distribute the HAB Annual Report.

Skills

Organizing meetings

Excellent communication skills

Proficient in Microsoft Office

Conflict identification

Website design knowledge

Tools

Microsoft Office Products

Adobe

Job description

Technical Assistant (General Clerk III) - HAB | Tacoma, WA - GSSC

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Energy & Sustainability | Human Capital.

We help forward-thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants, our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes.

ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies.

This service supports Government, Public Sector and Infrastructure Sector clients and ProSidian Team Members work as part of the Engagement Team Cadre to provide Hanford Advisory Board (HAB or Board) Facilitation Support and OBO The Department of Energy, Richland Operations Office.

The HAB is a broadly representative body consisting of a balanced mix of diverse interests that are affected by Hanford environmental restoration and waste management issues. There are 32 board members (each with one to two alternates) from Washington, Oregon and Idaho representing local and regional interests.

The Board was created in 1994 by the DOE, the U.S. Environmental Protection Agency and the Washington State Department of Ecology (Tri-Party Agreement [TPA] agencies) to advise agencies on selected major policy issues related to Hanford cleanup.

The Department of Energy, Richland Operations Office, is in need of general support services to support the Hanford Advisory Board for six issue-based standing committees: 1) Executive Issues Committee; 2) Tank Waste; 3) River & Plateau; 4) Health, Safety, & Environmental Protection; 5) Budgets & Contracts; and 6) Public Involvement and Communications.

Each of the committees may meet up to twice per fiscal year quarter (i.e. around 24 total meetings per year) dependent on the required workload of the HAB. Joint committee meetings may be held for cross-cutting topics.

The ProSidian Engagement Team is responsible for labor, supplies, equipment, all logistics for meeting space, meeting execution/administration, recordkeeping, and other activities needed to facilitate interaction among the Tri-Party Agreement (TPA) agencies and members of the Board.

Team ProSidian provides these services in accordance with the Federal Advisory Committee Act (FACA), the Environmental Management (EM) Charter and the HAB Operating Ground Rules. Team ProSidian coordinates at least weekly with DOE, specifically the DOE Deputy Designated Federal Officer and the DOE Federal Coordinator.

The key objective is to provide facilitation and general support services to the DOE in its mission with the HAB, which is for the Board to provide informed recommendations and advice on selected major policy issues.

Technical Assistant (General Clerk III) - HAB | Tacoma, WA - GSSC Candidates shall work to support requirements for FY21-004: Hanford Advisory Board (HAB) Facilitation Support Swim Lanes and

• SUPPORT | PARTICIPATE/ASSIST W/ RESPONSIBILITY FOR MEETING SCHEDULES, AGENDAS, AND WORK PLANS: Establish and distribute all HAB meeting schedules, agendas, and work plans in consultation with the DOE HAB Coordinator(s) or their delegate, Washington State Department of Ecology and U.S. Environmental Protection Agency local representatives HAB Chairperson, and HAB Executive Issues Committee.
• SUPPORT | PARTICIPATE/ASSIST W/ RESPONSIBILITY FOR COMMITTEE AND BOARD MEETING AGENDAS: Agendas: Working with the DOE Hanford Site Deputy Designated Federal Officer, DOE Federal Coordinator, Ecology and EPA agency representatives, and the HAB to ensure committee and Board agenda topics are included in the agenda in a timely manner and are acceptable to the three agencies prior to distribution.
• SUPPORT | PARTICIPATE/ASSIST W/ RESPONSIBILITY FOR COMMUNICATIONS WITH AGENCY REPRESENTATIVES: Maintain open, ongoing and effective communications with agency representatives, including the DOE Federal Coordinator(s), HAB leadership, members and issue managers.
• SUPPORT | PARTICIPATE/ASSIST W/ RESPONSIBILITY FOR HAB ANNUAL REPORTS: Develop and distribute the HAB Annual Report as requested by DOE Federal Coordinator.
• SUPPORT | PARTICIPATE/ASSIST W/ RESPONSIBILITY FOR HAB/PUBLIC INVOLVEMENT SURVEY: Assist with Ecology’s Annual HAB/Public Involvement Survey by conducting the survey and provide survey results to the Federal Coordinator.
• SUPPORT | PARTICIPATE/ASSIST W/ RESPONSIBILITY FOR HAB LIBRARY PER FACA GUIDELINES: Maintain a HAB library per FACA guidelines.
• SUPPORT | PARTICIPATE/ASSIST W/ RESPONSIBILITY FOR MONITOR AND CARRY OUT ADMINISTRATIVE PROCEDURES: Monitor and assist in carrying out administrative procedures as developed by the Board.

The Technical Assistant (General Clerk III) - HAB | Tacoma, WA - GSSC shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position.

• Four years of relevant experience organizing meetings and providing administrative assistance to teams.
• Knowledge of website design and maintenance.
• Identification of any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site contractors.

• U.S. Citizenship Required - You must be a United States Citizen
• Excellent oral and written communication skills (This employer participates in the e-Verify program)
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG’s designated Security Office.
• Other Requirements and Conditions of Employment Apply
• May be required to complete a Financial Disclosure Statement
• Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or DOE 'Q' clearance.

TRAVEL: Occasional travel may be required to attend meetings, events, site visits, or other training requirements.

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks

OTHER REQUIREMENTS

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility – exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom