Technical Administrative Assistant III

Sierra Nevada Corporation; Hagerstown (MD); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) with 150% match up to 6%

Life insurance

3 weeks paid time off

Tuition reimbursement

Job summary

Sierra Nevada Corporation (SNC) in the United States is seeking a Technical Administrative Assistant III to provide high-level administrative support to field teams and deployable personnel, coordinating deployment activities, travel logistics, and medical requirements.

The role involves liaising with military and government contacts, managing multiple tasks, and supporting onboarding and training while assisting executives and coordinating across teams within the Mission Solutions and

Qualifications

• High school diploma or equivalent.
• 3+ years of relevant experience.
• Higher level relevant degree may substitute for experience.
• Proficient in Microsoft Office Suite (e.g. Word, Excel, Outlook, Teams, OneNote and SharePoint Online), Travel and Expense Platforms (e.g. Concur), and Project Management Applications (e.g. Smartsheet or Microsoft Project).
• The ability to obtain and maintain a Secret U.S. Security Clearance is required.

Responsibilities

• Assemble and manage comprehensive deployment packages for high-stakes operations.
• Plan, coordinate, and manage intricate travel logistics for field teams.
• Oversee and manage extensive medical, dental, and vision requirements for deployed personnel.
• Prepare, review, and submit comprehensive expense reports and purchase requisitions.
• Maintain and efficiently manage office supply inventory.
• Initiate, track, process, and verify complex data from multiple sources accurately.
• Utilize various IT platforms proficiently to support daily administrative tasks.
• Coordinate and communicate effectively with key contacts on military bases and government buildings.
• Manage and oversee security and government clearance processes efficiently.
• Prepare and edit communications, presentations, and documents.
• Act as a liaison between executives and internal/external stakeholders.
• Handle high-level administrative tasks with a focus on business operations.
• Facilitate coordination between teams and departments.
• Support onboarding and training for new employees.
• Organize team-building and employee engagement activities.
• Draft and review internal and external communications.
• Handle confidential information with discretion.
• Manage the flow of information and communications.

Skills

MS Office Suite

Concur

Smartsheet / MS Project

Education

High school diploma or equivalent

Associate’s degree in Business Administration or related field

Tools

SharePoint Online

Job description

Job Summary

Do you lead by example, are highly organized, have technical expertise and excellent communication skills? Then come take your career to the next level! As a Technical Administrative Assistant III, you will provide high-level administrative support to field teams and deployable personnel, ensuring smooth and efficient coordination of deployment activities, travel logistics, and medical requirements. Your role involves managing multiple high-level administrative tasks and liaising with military and government contacts. The Mission Solutions and Technologies (MST) business area provides affordable, turn-key command/control, communications, integrated ISR, force protection and security solutions worldwide. The MST team has a long legacy of supporting the Department of Defense, Department of Homeland Security, commercial and international customers with years of experience in platform operations, engineering and full lifecycle management across domains - air, land, sea, space and cyber.

Responsibilities

• Assemble and manage comprehensive deployment packages for high-stakes operations.


• Plan, coordinate, and manage intricate travel logistics for field teams.


• Oversee and manage extensive medical, dental, and vision requirements for deployed personnel.


• Prepare, review, and submit comprehensive expense reports and purchase requisitions.


• Maintain and efficiently manage office supply inventory.


• Initiate, track, process, and verify complex data from multiple sources accurately.


• Utilize various IT platforms proficiently to support daily administrative tasks.


• Coordinate and communicate effectively with key contacts on military bases and government buildings.


• Manage and oversee security and government clearance processes efficiently.


• Prepare and edit communications, presentations, and documents.


• Act as a liaison between executives and internal/external stakeholders.


• Handle high-level administrative tasks with a focus on business operations.


• Facilitate coordination between teams and departments.


• Support onboarding and training for new employees.


• Organize team-building and employee engagement activities.


• Draft and review internal and external communications.


• Handle confidential information with discretion.


• Manage the flow of information and communications.

Qualifications You Must Have

• High school diploma or equivalent.


• 3+ years of relevant experience.


• Higher level relevant degree may substitute for experience.


• Proficient in Microsoft Office Suite (e.g. Word, Excel, Outlook, Teams, OneNote and SharePoint Online), Travel and Expense Platforms (e.g. Concur), and Project Management Applications (e.g. Smartsheet or Microsoft Project).


• The ability to obtain and maintain a Secret U.S. Security Clearance is required.

Qualifications We Prefer

• Associate’s degree in Business Administration or a related field.


• Experience in the Aerospace and Defense industry.


• Expert knowledge of security and clearance processes.


• Certifications such as Professional Administrative Certification of Excellence (PACE) or Certified Associate in Project Management (CAPM) are optional but beneficial.


• Proficient knowledge of administrative practices including preparing expense reports and purchase requisitions and coordinating meetings, events and travel.


• Professional demeanor and excellent communication skills.


• Strong organizational skills with the ability to manage multiple tasks simultaneously.


• Excellent interpersonal skills and ability to work well with teams.


• Ability to develop solutions to moderately complex problems by applying experience and knowledge.


• Ability to handle confidential and sensitive information.

Essential Functions

• Ability to lift up to 20 lbs regularly.


• Ability to sit or stand for extended periods.


• Proficiency with computers and office equipment.


• Manual dexterity for handling office supplies and equipment.


• Ability to work in an office environment.


• Ability to travel may be required.

Benefits

SNC offers a generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, tuition reimbursement, and more.

• medical, dental, and vision plans


• 401(k) with 150% match up to 6%


• life insurance


• 3 weeks paid time off


• tuition reimbursement


• and more

Salary and Compensation

Estimated Starting Salary Range: $26.39 - $36.29. Compensation varies depending on a wide array of factors, such as candidates' key skills, relevant work experience, and education/training/certifications. The disclosed range estimate may be adjusted for any applicable geographic differential associated with the location at which the position may be filled.

Posting Information

This posting will be open for application for a minimum of 5 days and may be extended based on business needs.

Company Overview

SNC is a global leader in aerospace and national security committed to moving the American Dream forward. We’re known and respected for our mission and execution focus, agility, and disruptive and rapid innovation. We provide leading edge technologies and transformative solutions that support our nation’s most critical security needs. If you are mission-focused, thrive in collaborative environments, and want to make our country stronger with state-of-the-art technologies that safeguard freedom, join our team! SNC is an Equal Opportunity Employer committed to an environment free of discrimination. Employment decisions are made based on merit without regard to race, color, age, religion, sex, national origin, disability, status as a protected veteran or other characteristics protected by law. SNC is a trusted global leader in aerospace and national security. Our innovative solutions enable connected protection through command, control and communications systems, as well as ISR, cyber, electromagnetic spectrum management, and other high capabilities for systems across all domains - sea, land, air, space and cyber. As a longstanding leader in defense technology, SNC is the optimum intersection of commercial, defense and non-traditional contractors. We are one of the only privately owned mid-tier A&D contractors and we pride ourselves on our ability to invest early and often to ensure mission success on or ahead of schedule. It’s part of our mission to always stay one step ahead; working on solutions today to solve the problems of tomorrow. Founded in 1963, SNC is owned by Chairwoman Eren Ozmen and CEO Fatih Ozmen.

IMPORTANT NOTICE

To conform to U.S. Government international trade regulations, applicant must be a U.S. Citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State or U.S. Department of Commerce. Learn more about the background check process for Security Clearances.