Teams Coordinator

Convergint Technologies LLC; Saint Paul (MN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

10 Company Holidays and Paid Time Off

Life insurance & Disability Plan

401K Matching Plan

Cell phone reimbursement (if applicab)

Parental leave

Job summary

Convergint is seeking a full-time Teams Coordinator to provide administrative support to the local office and assist with multiple installation projects from start to finish.

You will work withProject Managers to ensure timely delivery, maintain project data, generate reports, and support financial processes. A proactive, detail-oriented candidate will thrive in our culture and contribute to ongoing success.

Qualifications

• Ability to work independently and as a team member.
• Excellent verbal, written and interpersonal communication skills.
• Strong attention to detail and organizational skills.
• Ability to handle multiple projects under tight deadlines.
• Strong analytical and cost-control skills.

Responsibilities

• Assist with project delivery and administration of multiple installation projects.
• Coordinate with Project Managers to ensure on-time delivery and budget adherence.
• Administer project setup in financial and management systems.
• Maintain project details and communication with clients and internal teams.
• Prepare project invoices and assist with closeout documentation.

Skills

Independent work

Team player

Verbal and written communication

Organizational skills

Analytical thinking

Education

High School/GED or equivalent

Job description

CO Centennial Office
Centennial Office
7330 South Alton Way
Suite 12K
Centennial, CO 80112, USA

CO Centennial Office
Centennial Office
7330 South Alton Way
Suite 12K
Centennial, CO 80112, USA

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Teams Coordinator to join our amazing culture. In this role, you will provide administrative support to the local office (CTC). As a Teams Coordinator, you are a part of a dynamic team that allows you to grow as Convergint grows.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embracesequal opportunityand allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Coordinator.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

• Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
• Assist with project delivery and administration of multiple installation projects throughout their life cycle.
• Work with multiple Project Managers to ensure project delivery meets clients’ expectations and the project is completed on time and within budget.
• Administer project setup in financial system, project management application.
• Act as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements.
• Follow up daily with project team members on uncompleted tasks and open issue logs.
• Document actions in project management application.
• Update project status with client on a regular basis.
• Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
• Use the financial system to monitor budget, actual project cost and cost commitments.
• Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.
• Organize, administer, and maintain electronic, and hard copy filing systems in accordance with Convergint's record retention policies and procedures, including regular review of project files/folder structure and contents, archiving and preparation for project team use.
• Prepare Purchase Orders for project materials and coordinate orders with purchasing department.
• Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse.
• Prepare project invoices and work with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices.
• Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.
• Perform other duties and responsibilities as requested or required.

What You’ll Need

• Strong ability to work independently and as a team member.
• Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business.
• Strong attention to detail.
• Service skills and awareness for customer care/satisfaction.
• Excellent organizational skills and the ability to handle multiple projects simultaneously within tight deadlines.
• Shows initiative engages in proactive behavior and looks for opportunities.
• Strong analytical skills necessary to resolve problems and look for solution.
• Strong financial analytical skills including cost control.
• Strong ability to facilitate a collaborative working environment for customers and team members.

Company Benefits

Convergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits:

• 10 Company Holidays and Paid Time Off starting at 13 days annually
• Fun & Laughter Day Off
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Competitive salary and compensation plan
• Vehicle reimbursement plan or company vehicle
• Corporate Social Responsibility Day
• Cell phone reimbursement (if applicable)
• Paid parental leave

Requirements

Education: High School/GED or equivalent

Preferred Experience

• 1-3 years administrative support, office management or equivalent
• Electronic Security Industry experience is a PLUS!!

Convergint is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted. If the position is posted in multiple locations or is a remote position, the salary range may vary. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.