Project Coordinator

Convergint-4; La Vista (NE); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Holidays & PTO

Life insurance

Wellness program

401K matching

Vehicle reimbursement

Job summary

Convergint is seeking a full-time Project Coordinator to provide administrative support to the local office (CTC) and help manage multiple installation projects. You will work with Project Managers to ensure on-time, on-budget delivery and maintain project documentation and financial data.

The role emphasizes strong communication, attention to detail, and initiative in a collaborative team environment within Convergint's values-driven culture.

Qualifications

• Strong communication and interpersonal skills for cross-functional work.
• Ability to manage multiple tasks with accuracy and efficiency.
• Detail-oriented with focus on process and compliance.

Responsibilities

• Assist with project delivery and administration of multiple installation projects throughout their life cycle.
• Coordinate with Project Managers to ensure project delivery meets clients’ expectations and is completed on time and within budget.
• Administer project setup in financial system, project management application.
• Act as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements.
• Follow up daily with project team members on uncompleted tasks and open issue logs.
• Document actions in project management application.
• Update project status with client on a regular basis.
• Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
• Use the financial system to monitor budget, actual project cost and cost commitments.
• Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.
• Organize, administer, and maintain electronic, and hard copy filing systems in accordance with Convergint's record retention policies and procedures.
• Prepare Purchase Orders for project materials and coordinate orders with purchasing department.
• Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse.
• Prepare project invoices and work with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices.
• Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.
• Perform other duties and responsibilities as requested or required.

Skills

Independent work

Communication skills

Attention to detail

Customer care

Organization

Initiative

Analytical thinking

Financial analysis

Collaboration

Team player

Education

High School/GED or equivalent

Job description

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Coordinator to join our amazing culture. In this role, you will provide administrative support to the local office (CTC). As a Project Coordinator, you are a part of a dynamic team that allows you to grow as Convergint grows.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Coordinator.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

• Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
• Assist with project delivery and administration of multiple installation projects throughout their life cycle.
• Work with multiple Project Managers to ensure project delivery meets clients’ expectations and the project is completed on time and within budget.
• Administer project setup in financial system, project management application.
• Act as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements.
• Follow up daily with project team members on uncompleted tasks and open issue logs.
• Document actions in project management application.
• Update project status with client on a regular basis.
• Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
• Use the financial system to monitor budget, actual project cost and cost commitments.
• Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.
• Organize, administer, and maintain electronic, and hard copy filing systems in accordance with Convergint's record retention policies and procedures, including regular review of project files/folder structure and contents, archiving and preparation for project team use.
• Prepare Purchase Orders for project materials and coordinate orders with purchasing department.
• Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse.
• Prepare project invoices and work with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices.
• Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.
• Perform other duties and responsibilities as requested or required.

What You’ll Need

• Strong ability to work independently and as a team member.
• Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business.
• Strong attention to detail.
• Service skills and awareness for customer care/satisfaction.
• Excellent organizational skills and the ability to handle multiple projects simultaneously within tight deadlines.
• Shows initiative engages in proactive behavior and looks for opportunities.
• Strong analytical skills necessary to resolve problems and look for solution.
• Strong financial analytical skills including cost control.
• Strong ability to facilitate a collaborative working environment for customers and team members.

Company Benefits

Convergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits:

• 10 Company Holidays and Paid Time Off starting at 13 days annually
• Fun & Laughter Day Off
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Competitive salary and compensation plan
• Vehicle reimbursement plan or company vehicle
• Corporate Social Responsibility Day
• Cell phone reimbursement (if applicable)
• Paid parental leave

Requirements:

Education: High School/GED or equivalent

Preferred Experience: (but not required):

• 1-3 years administrative support, office management or equivalent

Convergint is an Equal Opportunity Employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.