Team Coordinator, Legal

Compass Pathways; New Jersey; Hybrid; USD 65,000 - 95,000; Full time

Job summary

Compass Pathways is seeking a Legal Administrative / Project Coordinator to support the Legal Department and business stakeholders in a hybrid New York City / New Jersey setting. The role focuses on contract lifecycle management, records maintenance, and executive-level calendar coordination.

Ideal candidates will have in-house legal experience, a life sciences background, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and strong

Qualifications

• Experience working in an in-house legal department.
• Background in life sciences and prior pharma/biotech exposure preferred.
• Proven experience supporting senior executives in a fast-paced environment.
• Strong prioritisation skills with the ability to manage multiple stakeholders and shifting demands.

Responsibilities

• Legal Administrative Support: manage complex calendars and coordinate meetings for senior leaders; maintain legal files and corporate records; assist with presentations and reports; coordinate execution of agreements via e-signatures; ensure precise document storage and retrieval; adhere to SOPs and confidentiality.
• Operational Support: act as contract-related contact for internal stakeholders; assist in contract review and approval workflows across legal, procurement, finance, and business teams; support CLM systems and generate contract volume and renewal reports; identify process improvements; help develop SOPs and documentation.

Skills

Prioritisation skills

Attention to detail

Written communication

Verbal communication

Independent worker

Confidentiality

Collaboration

Education

In-house legal department experience

Tools

Outlook

Teams

PowerPoint

Docusign

Contract lifecycle management (CLM) systems

Job description

Compass Pathways plc (Nasdaq: CMPS) is a biotechnology company dedicated to accelerating patient access to evidence-based innovation in mental health. The Company is headquartered in London, UK, withoffices in New York City in the US. We focus on developing novel treatments that have the potential to improve the lives of those who are suffering with mental health conditions and who are not helped by current treatments.

We are pioneering a new paradigm for treating mental health conditions focused on rapid and durable responses through the development of our investigational COMP360 synthetic psilocybin treatment, potentially a first in class treatment. COMP360 has Breakthrough Therapy designation from the US Food and Drug Administration (FDA) and has received Innovative Licensing and Access Pathway (ILAP) designation in the UK for treatment-resistant depression (TRD) due to the pressing unmet need in this area.

We are currently in phase 3 for TRD, have completed phase 2 studies for both post-traumatic stress disorder (PTSD) and anorexia nervosa and are planning a further late-stage study in PTSD. We envision a world where mental health means not just the absence of illness but the ability to thrive. - Compass Pathways.

Job overview

The Legal Administrative / Project Coordinator provides administrative, operational, and contract management support to the Legal Department and business stakeholders. This role is responsible for maintaining legal records, ensuring efficient management of legal and corporate documentation and supporting attorneys with respect to the contract lifecycle process.

This role will help ensure smooth day-to-day legal operations and efficient prioritization across multiple works streams and projects, and key business processes. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Location

Hybrid in New York City / New Jersey, US.

Reports to

Vice-President, Associate General Counsel.

Roles and responsibilities

(Include but are not limited to):

Legal Administrative Support

• Manage complex calendars, prioritise competing requests, and coordinate meetings across multiple senior leaders.
• Maintain legal files, correspondence, policies, and corporate records.
• Assist with preparation of presentations, reports, and legal department communications.
• Coordinate execution of agreements, including obtaining signatures through electronic signature platforms.
• Maintain accurate legal and corporate records and files, manage the storage of key documentation, and support document retrieval when needed
• Adhere to relevant standard operating procedures, confidentiality requirements, and internal policies

Operational Support

• Serve as a point of contact for contract-related inquiries from internal stakeholders.
• Support attorneys in the contract review process and coordinate contract review and approval workflows among legal, procurement, finance, and business clients.
• Support workflow processes through the Company’s contract lifecycle management (CLM) systems.
• Generate reports and dashboards regarding contract volume, execution status, and renewal activity.
• Identify opportunities to improve contract administration and legal processes.
• Assist in developing standard operating procedures and process documentation.

Candidate Profile

• Experience working in an in-house legal department
• Background in life sciences and prior experience working at pharma/biotech companies strongly preferred
• Proven experience supporting senior executives in a fast-paced environment
• Strong prioritisation skills, with the ability to manage multiple stakeholders and shifting demands; Ability to manage multiple projects and deadlines in a dynamic corporate environment.
• Highly organised, proactive, and able to work independently with excellent attention to detail
• Strong written and verbal communication skills, with confidence coordinating across internal and external stakeholders
• Comfortable handling highly confidential information with discretion and professionalism; good judgement
• Proficient in standard business tools such as Outlook, Teams, PowerPoint, expense systems, Docusign and contract lifecycle management systems.
• Collaborative team player who demonstrates alignment with our values and a commitment to working in a supportive, purpose-driven culture vendors and accounts payable in relation to vendor verification calls

Benefits & Compensation

For an overview of our benefits package and compensation information, please visit "Working at Compass".