Team Assistant - Pediatrics Resident Practice, Downtown Orlando

Orlando Health, Inc.; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, Vision

403(b) Retirement Savings Plan

Health Savings Account

Flexible Spending Account

Paid Time Off

Life Insurance

Extended Leave Plan

Family Care

Paid Parental Leave

Education benefits including tuition

Job summary

Orlando Health Medical Group is seeking an organized Administrative Associate to provide clerical support across the department. You will manage files, prepare materials for presentations, and keep databases current while coordinating meetings and travel arrangements as needed.

The role requires a high school diploma and at least two years of clerical experience, with strong MS Office skills and a proactive approach to improving office efficiency within a large care network.

Qualifications

• High school diploma or equivalent.
• Proficiency with Word/Excel/PowerPoint/Access.
• At least 2 years of clerical or secretarial experience.

Responsibilities

• Maintains required files, statistics and reports in a streamlined manner.
• Prepares charts, graphs, packets for presentations and tracks project progress.
• Maintains databases used by the team.
• Schedules meetings and classes, distributes materials and coordinates travel as needed.
• Supports department colleagues to improve office efficiencies and implements changes.
• Maintains supplies and office equipment for the department.
• Handles confidential information with discretion under supervision.
• Ensures attendance and adherence to Orlando Health policies.
• Collaborates with internal departments to meet department goals.
• Attends meetings and in-services as required.

Skills

Administrative support

Two years clerical experience

Education

High School diploma or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint, Access)

Job description

Position Summary

About Orlando Health Medical Group

Orlando Health Medical Group is a comprehensive physician group serving patients from across the southeastern United States. With more than 200 practices and 1,200 physicians, Orlando Health Medical Group has a strong representation in over 55 specialties, including cardiology, vascular medicine, orthopedics, oncology, digestive health, neurology, neurosurgery, bariatric surgery, general surgery, bone marrow transplant and critical care medicine

medicine, as well as more than 30 pediatric subspecialties, women’s health, primary care and the largest hospitalist program in Florida.

Orlando Health Medical Group is part of the Orlando Health system of care, which includes award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities that span Florida’s east to west coasts and beyond. Collectively, our 27,000+ team members honor our over 100-year legacy by providing professional and compassionate care to the patients, families and communities we serve.

Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible, so that you can be present for your passions. Orlando Health Is Your Best Place to Work is not just something we say, it’s our promise to you.

Orlando Health Offers Great NEW Competitive Pay and Great Benefits Package that Includes:

• Medical, Dental, Vision
• 403(b) Retirement Savings Plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Paid Time Off (up to 5 weeks to start)
• Life Insurance
• Extended Leave Plan (ELP)
• Family Care (childcare, elder care, pet care)
• Paid Parental Leave
• Pet Insurance
• Car Insurance
• Educational Benefits including tuition reimbursement & monthly payments to help pay down any graduated school debt

Job Summary

Provides clerical and administrative support in the achievement of the team goals and the objectives within the department.

Responsibilities

What you will do

• Maintains required files, statistics and reports in a streamlined manner to ensure current, accurate information is readily accessible.
• Prepares charts, graphs, packets etc. for presentations. Tracks progress of special projects.
• Maintains the various databases utilized within the team.
• Schedules and/or organizes meetings/classes including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
• Responsible to meet regularly with all support department team members, make recommendations to improve office efficiencies and assist with the implementation process.
• Maintains supplies and office equipment for department.
• Works with information that may be of a confidential nature. Uses moderate discretion; works under general supervision.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.
• Maintains policies and procedures manuals.
• Works as a team with all internal departments as well as all other Orlando Health team members to ensure the achievement department specific critical success factors.
• Attends meetings and in-services as required.
• Performs all other duties as assigned.

Qualifications

Qualifications

• High School diploma or equivalent.
• Working knowledge of word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).
• Two (2) years clerical or secretarial experience.