Team Administrator

Birketts LLP; United States; Remote; USD 29,000 - 42,000; Part time

Benefits offered by this job

25 days annual leave

Long Service holiday - 1 extra week/10

Private Healthcare with BUPA

Scottish Widows Pension Scheme

Staff Profit Share

Life Assurance - 4 x salary

CSR Day

Enhanced Maternity/Paternity Leave

Subsidised gym membership

Electric car scheme

Dress for your Day policy

Job summary

Birketts LLP is seeking an experienced administrator to support the Private Wealth Disputes team. You will handle onboarding, document preparation, calendar management and client inquiries with accuracy and timeliness.

Flexibility is offered for part-time patterns; strong MS Office skills, exceptional attention to detail, and a positive team-oriented attitude are essential. Comprehensive benefits and long-term career development are available.

Qualifications

• Previous experience in an administrator role.
• Proficient with Microsoft Office (Excel & Word).
• Strong communication skills and excellent time management.

Responsibilities

• Provide admin support to the Private Wealth Disputes team.
• Assist with onboarding, compliance and document preparation.
• Coordinate diaries, meetings and travel arrangements.
• Support day-to-day office administration and client service.

Skills

Admin experience

MS Office

Communication

Time management

Organisational skills

Attention to detail

Team player

Tools

Microsoft Word

Microsoft Excel

Job description

Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation. We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit. If you require this advert in an accessible format, please visit https://diversityjobsgroup.com/company/birketts/

Artificial Intelligence (AI): At Birketts, we recognise the evolving role of artificial intelligence (AI) in the legal profession and recruitment. We welcome innovation and understand that candidates may use AI tools to support their job applications. However, we expect all applicants to use AI responsibly and ethically. Our expectations regarding AI use in applications:

• Play a key role in supporting the team through the full lifecycle of matters, from file opening through to completion and closure.
• Produce, format and amend a wide range of legal documents, ensuring accuracy and consistency with Birketts' house style.
• Manage client onboarding and compliance processes, including new client and matter set‑up, anti‑money laundering documentation and other key administrative procedures.
• Act as a first point of contact for internal and external enquiries, providing a professional and responsive service.
• Coordinate diaries, schedule meetings and arrange travel, helping fee earners manage their time effectively.
• Provide proactive administrative support to the wider team, contributing to the efficient day‑to‑day running of the department, As a B Corporation, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth.
• Your application should reflect your own voice, experiences, and insights. AI may assist in structuring or refining your responses, but it must not replace your personal input.
• Do not use AI to misrepresent your qualifications, experiences, or skills. Any form of exaggeration or fabrication may result in rejection from the process.
• If you have used AI tools to assist with your application, be prepared to discuss how and why you used them during the interview process.
• Do not submit content generated by AI tools that may include personal or sensitive data not intended for public disclosure.
• AI-generated content should be reviewed and edited by you to ensure accuracy, relevance, and alignment with the role and our firm's values.
• Previous experience of working in an administrator role
• Proficient with Microsoft Office packages (Excel and Word)
• Strong communication skills
• Excellent time management skills
• Proven organisational skills
• Excellent attention to detail
• A positive attitude as well as being a strong team player
• Experience of working in a law firm or professional services would be advantageous, We welcome applications from people looking for flexible, agile, and part‑time roles and we are happy to explore your preferred working patterns as part of your application.
• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award - 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Dress for your Day Policy

We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges and opportunities they may face. Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. With our ambition to succeed comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our Responsible Business strategy. Birketts is a certified B Corporation , and diversity plays an integral part in all that we do, with female partners comprising 45% of our partnership as of 1 April 2026.

The team you will join: Our Private Wealth Disputes team sits within the wider Private Client Division. The Team have the strength and depth of expertise to ensure they deliver the service you would expect in respect of technical quality, practical approach, and timeliness of advice. We act as trusted advisers to individuals, families, trustees, family or owner‑run businesses, and charities both in the UK and internationally. The team place particular priority on continuity and fostering close long‑term relationships with contacts and clients in order to provide practical advice and personal solutions. Birketts' Private Wealth Disputes practice is recognised as a market leader, with Band 1 ranking in the Chambers High Net Worth 2025 guide for Private Wealth Disputes in East Anglia and individual team members recognised among the leading practitioners in the field. The team is also ranked in Tier 1 for Contentious Trusts and Probate by Legal 500, reflecting its work in handling complex, high‑value, and often precedent‑setting disputes involving trusts, estates, inheritance claims, professional negligence matters dealing with matters in the UK and internationally. With one of the largest dedicated Private Wealth Disputes teams outside London, the team acts on some of the most challenging and sophisticated cases in the market, combining technical excellence with a collaborative and supportive culture that provides outstanding opportunities for ambitious lawyers to develop their practice.

Birketts is a full service, UK Top 50 law firm. With a heritage spanning over 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: real estate, corporate services, dispute resolution and private client.