Team Administrator

Wild Earth Allies, Inc.; Chevy Chase (MD); Hybrid; USD 65,000 - 69,000; Full time

Job summary

Wild Earth Allies, Inc. is seeking a full-time Team Administrator to support staff and global partners. Located in Chevy Chase, MD, this hybrid role involves managing logistics, event planning, and maintaining administrative systems.

The ideal candidate will have 1–3 years of experience in administration, showcasing strong organizational skills and proficiency in Microsoft Office Suite, with a commitment to biodiversity conservation.

This position offers a salary between $65,000 and $69,000, with opportunities for growth and cross-cultural engagement.

Qualifications

• 1–3 years of related experience in administration, logistics, and event planning.
• Ability to generate reports and manage logistics effectively.
• Strong organizational and service-oriented approach.

Responsibilities

• Provide administrative support to leadership and team.
• Coordinate travel logistics for staff and international teams.
• Assist in preparing materials for meetings and events.

Skills

General administration

Travel and logistics support

Event planning

Interpersonal skills

Microsoft Office Suite proficiency

Salesforce experience

Job description

Wild Earth Allies is reshaping how conservation works by building long–term partnerships with local organizations and practitioners in high–biodiversity areas worldwide. Through deep collaboration, strategic support, and shared learning, we advance local conservation rooted in local values, knowledge, and practices—so wildlife and people can flourish together in healthy ecosystems that sustain us all. Guided by optimism, cultural respect, shared learning, and integrity, we are expanding our team to grow the impact of this work.

Position Summary

The Team Administrator supports Wild Earth Allies’ staff and partners globally. This position is responsible for liaising with vendors, ensuring smooth office administration, and contributing to fundraising efforts. This person will work closely with the development and leadership teams to support the organization in a period of significant growth.

This is an opportunity to contribute to global biodiversity conservation while gaining transferable nonprofit skills such as internal communications, operations, and event planning. The ideal candidate is a highly organized individual, who takes initiative and enjoys working with teams and across cultures.

Key Responsibilities

Administration

• Provide administrative support to the leadership team.
• Procure field equipment and manage delivery logistics.
• Support the digital organization of administrative materials.
• Manage execution of bi–annual donor mailings.
• Support high touch relationship management with partners, donors, and board members.
• Assist timely acknowledgement of donations in collaboration with the development team.
• Oversee office supplies and other inventory including purchasing, tracking, and organizing.
• Ensure mail is distributed to staff and checks are deposited in a timely manner.
• Liaise with IT vendors and building management.
• Welcome guests to the office and prepare for visitors, such as international partners.

Travel & Logistics Coordination

• Develop detailed trip itineraries with staff and international teams.
• Book flights, ground transportation, and hotels.
• Coordinate on‑the‑ground travel logistics.
• Create systems to improve travel operations and build efficiency.

Event & Meeting Support

• Prepare materials for external meetings.
• Ready office spaces for external meetings.
• Coordinate logistics and supplies for team gatherings.
• Support external events including Board meetings and donor gatherings.

Other special projects and support to the development and leadership teams as required.

Preferred Qualifications

• 1–3 years of related experience in general administration, travel and logistics support, and event planning. Experience in a non‑profit setting is preferred.
• Demonstrated ability to generate reports, manage logistics, coordinate calendars, and support fundraising and administrative operations.
• Strong interpersonal approach and organizational skills.
• Strong orientation to service and team collaboration.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Experience with Salesforce preferred.
• Position: Full‑time, Exempt.
• Location: Chevy Chase, MD office; hybrid position with 4+ days in the office per week.
• Compensation: $65,000–$69,000
• Travel/schedule: This position may require working outside of normal business hours to engage across time zones with staff and partners globally.

Our organization is built on important values—optimism, cultural respect, shared learning, and integrity. We value diversity and are proud to be an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion/creed, sex, national origin, disability, citizenship status, sexual orientation, gender identity or expression, marital or partnership status, familial status, or any other status protected by applicable law.