TCEQ - Administrative Assistant III

Texas Commission on Environmental Quality; Austin (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Optional 401(k) and 457 plans

Health, Vision, Dental, and optional F

SA

Job summary

Texas Commission on Environmental Quality (TCEQ) seeks an Administrative Assistant to provide essential support to the Water Availability Division. You will coordinate receipt of water rights applications, set up initial documentation, and maintain tracking systems to ensure timely processing in line with statutes and policies.

You will work standard business hours, primarily onsite in Austin, with duties including data entry, file management, and assisting staff with correspondence and

Qualifications

• High school diploma or equivalent plus 1 year of admin/clerical support in an office.
• Fifteen semester hours from an accredited college may substitute for every six months of required experience.
• Experience coordinating records, data, or administrative processes is preferred.

Responsibilities

• Provide administrative support and coordinate receipt of water rights applications.
• Set up water rights applications and related documentation; enter data into databases and maintain tracking systems.
• Assist with updating web pages, processing Water Use Reports, and routing documents for approval.

Skills

Admin support

SharePoint

Records management

Education

High school diploma

15 semester hours substitution

Tools

Oracle WebCenter Content

Job description

Job Description

Are you an Administrative Assistant, ready for a unique opportunity to grow with an environmental state agency? Join TCEQ! We bring passion and drive to carry out our mission of protecting our state's public health and natural resources.

Note: To determine qualifications, TCEQ job postings require fully completed applications with a detailed job history. Incomplete applications may lead to disqualification. See below for more details.

YOUR FUTURE TEAM

As part of TCEQ's Office of Water, you would contribute to ensuring clean and available water and protecting Texas' water resources. See details about what we do. This position is a member of our Water Availability Division.

Here’s What You'll Be Doing

• Provide administrative support and coordinate receipt of water rights applications for the Water Availability Division (WAD) of the Texas Commission on Environmental Quality (TCEQ).
• Complete initial setup of water rights applications and water right change of ownership applications and prepare related documentation in accordance with statutes, rules, policies and guidelines. Enter information into databases and develop, coordinate, and maintain tracking databases, recordkeeping, and filing systems. Assist staff in compiling information, reviewing data, preparing correspondence, copying and distributing reports.
• Update Water Right webpages with application updates. Assist in the processing and recordkeeping of Water Use Reports. Review, track, and route Executive Director Sub delegation documents for processing.
• Complete/participate in special projects related to water rights permitting. Prepare correspondence; and assist with other document processing duties including, preparing documents, making photocopies, preparing envelopes/labels, and mailing and delivering files. Receive, distribute, and track incoming mail, electronic mail, and other documents. Maintain an effective tracking system for assignments and deadlines.
• Code and scan files for Oracle Webcenter Content (WCC) submittal and verify submittal before destruction of files. Serve as the back-up PIR coordinator for the section.

Key Qualifications

• Experience providing administrative support to management or professional staff, including experience coordinating records, data, or administrative processes.
• Experience with SharePoint file management systems.
• Experience reviewing and retrieving records for the purpose of responding to Public Information Request.

Required Education & Experience

Graduation from a standard senior high school or its equivalent plus one year of full-time experience providing administrative and/or clerical support in an office setting. Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience.

Work Schedule

Standard business hours are M-F, 8:00 a.m. - 5:00 p.m. In-person schedule determined by the Water Availability Division.

Benefits

• Optional 401(k) and 457 plans
• Insurance: Health, Vision, Dental, and optional FSA
• Paid day(s) off from work on national holidays and holidays that the state observes
• Professional development opportunities
• Longevity pay based on your number of years working for the state
• Wellness Program and Activities
• Onsite Nurse Practitioner in HQ
• Work-Life Balance

CONDITION OF EMPLOYMENT

TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment. In compliance with ADA, if you need accommodation during the employment process, please contact HRSS for assistance at [phone].

MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES

Military Occupational Specialty (MOS) codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under `Occupational Category' for the respective Class Title.

Texas Commission on Environmental Quality is an Equal Opportunity Employer.