Tax Data Specialist Supervisor

OneSource Virtual; Myrtle Point (OR); Remote; USD 70,000 - 90,000; Full time

Job summary

A leading service provider in Myrtle Point, Oregon is seeking a Tax Data Specialist Supervisor to lead a team of specialists in tax data management. The ideal candidate will have strong leadership skills with 3+ years of payroll experience. This role emphasizes compliance and team performance in a collaborative environment. Join a values-based culture with opportunities for growth and development.

Benefits

Professional development opportunities

Values-based culture

Upward mobility

Qualifications

• 3+ years of experience in payroll tax or tax data management.
• Leadership or team lead experience required.
• Payroll outsourcing experience preferred.

Responsibilities

• Lead daily operations of the Tax Data Specialist team.
• Monitor team performance and ensure adherence to SLAs.
• Conduct regular one-on-one meetings with team members.

Skills

Strong verbal and written communication skills

Effective leadership

Analytical mindset

Highly organized

Self-motivated and proactive

Collaborative and relationship-focused

Proficient in Microsoft Office Suite

Working knowledge of payroll tax rules

Education

Associate’s degree

Bachelor’s degree

Tools

Workday

PeopleSoft

Salesforce

Microsoft Excel

Job description

Overview

The Tax Data Specialist Supervisor leads a team of customer-assigned specialists who support OSV customers by maintaining accurate payroll tax profile data and proactively resolving system- or configuration-based tax issues. This leadership role is responsible for driving team performance, ensuring service excellence, and providing coaching and support to ensure compliance and data integrity across all customer tax profiles. The Supervisor plays a key role in driving quality, performance, and accountability across the team while ensuring service level agreements (SLAs) and team goals are consistently met.

Essential Job Functions

• Lead and support daily operations of the Tax Data Specialist team, ensuring timely resolution of tax support cases, emails, and internal tasks.
• Monitor individual and team performance by analyzing metrics, quality audits, and productivity reports; prioritize workload, reallocate tasks as needed, and ensure adherence to SLAs and department goals.
• Conduct regular one-on-one meetings with team members to review performance metrics, provide QA-based feedback, coach for growth, and support ongoing professional development.
• Serve as the point of escalation for your team, internal departments, and customer-facing issues; manage escalations collaboratively and drive resolution with a customer-first mindset.
• Work closely with your Tax Data Specialist Lead to align on daily team priorities, provide guidance, and support overall team execution and performance.
• Ensure accuracy and quality in tax data maintenance by thoroughly researching cases, performing profile updates and rate changes, and making system updates within platforms such as Workday, TaxEx, and other internal tools.
• Lead and support team initiatives, process improvements, and special projects by identifying knowledge gaps, analyzing case trends, and recommending enhancements to documentation, SOPs, and training materials to improve tax compliance and operational efficiency.
• Support hiring, onboarding, and training efforts for new team members, in partnership with leadership and training teams.
• Foster a positive, collaborative team culture while building strong cross-functional relationships to support seamless workflows, aligned customer communication, and a focus on accountability, development, and continuous learning.

Competencies

• Strong verbal and written communication skills, including the ability to coach and deliver constructive feedback
• Effective leadership with a proven ability to develop others, manage performance, and drive accountability
• Analytical mindset with the ability to interpret performance metrics and take data-driven action
• Highly organized, detail-oriented, and able to manage multiple priorities and deadlines in a fast-paced environment
• Self-motivated and proactive, with a strong sense of ownership and the ability to take initiative without prompting
• Collaborative and relationship-focused, with the ability to build strong cross-functional partnerships
• Proficient in Microsoft Office Suite, with advanced Excel skills required
• Working knowledge of payroll tax rules, regulatory requirements, and system configuration best practices

Supervisory Responsibility

Yes

Qualifications

• Associate’s degree required; Bachelor’s preferred
• 3+ years of experience in payroll tax or tax data management
• Leadership or team lead experience required
• Payroll outsourcing experience preferred
• Experience with systems such as Workday, PeopleSoft, or Salesforce

#LI-REMOTE

You are encouraged to learn and share ideas when you join the OneSource Virtual team. We reward innovative thinking, fresh perspectives, creative collaboration, and hard work. OSV employees enjoy a values-based culture, upward mobility, and professional development with opportunities of all kinds. Find your company’s solution at www.onesourcevirtual.com.