Tank Operations Coordinator

3L Energy Solutions; Houston (TX); On-site; USD 40,000 - 42,000; Full time

Job summary

3L Energy Solutions is seeking a Tank Operations Coordinator in Houston, TX to provide administrative support for the tank operations department. You will maintain equipment records, coordinate schedules, process documentation, and assist with customer requests to ensure timely delivery, relocation, service, and pickup of tanks and related equipment.

The role emphasizes organization, communication, documentation, and data accuracy while supporting the Tank Administrator and Operations team.

Qualifications

• Strong organizational and communication skills required.
• Ability to prioritize multiple tasks in a fast-paced environment.
• ERP experience with NetSuite preferred.
• Experience in transportation, fuel distribution, construction, or industrial services is a plus.

Responsibilities

• Maintain accurate records of equipment, and process work orders for deliveries and service.
• Coordinate daily schedules for tank deliveries, pickups, and service calls.
• Update inventory records and assist with counts and reconciliation.
• Respond to customer inquiries and provide project status updates.
• Assist with installation paperwork, activation requests, and fuel management records.
• Support general office tasks including reporting and data entry.

Skills

Organizational skills

Communication

Attention to detail

Task prioritization

Education

High School Diploma or GED

Tools

NetSuite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Tank Operations Coordinator

Full Time CCO Houston

5 days ago Requisition ID: 1042

Salary Range: $40,000.00 To $42,000.00 Annually

Position Summary

The Tank Operations Coordinator provides administrative support for the tank operations department by maintaining accurate equipment records, coordinating schedules, processing documentation, and assisting with customer requests. This position serves as the primary administrative liaison between Operations, Sales, Billing, Dispatch, and customers to ensure the timely delivery, relocation, service, and pickup of tanks, pumps, and related equipment.

The role focuses on organization, communication, documentation, and data accuracy while supporting the Tank Administrator and Operations team.

Administrative Support

• Maintain accurate records of tanks, pumps, monitors, and fuel management equipment.
• Process work orders for equipment deliveries, pickups, relocations, and exchanges.
• Enter and maintain equipment information within company software systems.
• Organize electronic and paper files for tank installations and service history.

Scheduling & Coordination

• Coordinate daily schedules for tank deliveries, pickups, and service calls.
• Communicate scheduling changes with customers and internal departments.
• Assist in coordinating installation crews and transportation resources.

Inventory Support

• Update inventory records as equipment is received, deployed, or returned.
• Assist with periodic inventory counts and reconciliation.
• Report inventory discrepancies to the Tank Administrator.

Customer Service

• Respond to customer inquiries regarding tank deliveries, pickups, service requests, and equipment availability.
• Provide updates regarding scheduled work and project status.
• Escalate operational issues to the Tank Administrator or Operations Manager when necessary.
• Verify completed work orders.
• Ensure required documentation is complete prior to billing.
• Assist Accounting with documentation needed for invoicing.

Fuel Management Support

• Assist with maintaining records for monitoring equipment and fuel management systems.
• Coordinate installation paperwork and activation requests.
• Track monitor installations, removals, and replacements.

General Office Support

• Prepare reports and spreadsheets.
• Assist with data entry projects.
• Perform other administrative duties as assigned.

Qualifications

• High School Diploma or GED required.
• 1-3 years of administrative, dispatch, customer service, or logistics experience preferred.
• Experience in transportation, fuel distribution, construction, or industrial services is a plus.
• ERP experience (NetSuite preferred but not required).
• Excellent organizational and communication skills.
• Ability to prioritize multiple tasks in a fast‑paced environment.
• Strong attention to detail.

Preferred Skills

• Organization and time management
• Professional communication
• Problem-solving
• Team collaboration

Key Performance Indicators (KPIs)

• Accuracy of equipment records
• Timely processing of work orders
• Scheduling accuracy
• Documentation completed before billing
• Customer response time
• Inventory reconciliation accuracy
• Administrative support turnaround time

Physical Requirements

• Primarily office-based position.
• Occasional visits to warehouse or yard to verify equipment.
• Ability to occasionally lift up to 25 pounds.

Reporting Structure

• Tank Administrator or Tank Operations Manager