Talent Vendor Relations Senior Associate

RSM US LLP; Minneapolis (MN); On-site; USD 78,000 - 128,000; Full time

Benefits offered by this job

Flexible schedule

Job summary

RSM US LLP seeks a Talent Vendor Relations Senior Associate to manage the vendor lifecycle for global engagements and guide Talent stakeholders through governance processes. You will own invoice administration, maintain vendor records, and analyze spend data to drive improvements.

The role requires a Bachelor’s degree (or equivalent) and strong organizational, analytical, and cross-functional collaboration skills.

Qualifications

• Bachelor’s degree or an equivalent combination of education and relevant professional experience.
• Ability to independently manage administrative and operational activities across multiple concurrent engagements.
• Strong organizational skills and attention to detail, including the ability to maintain accurate records and manage competing priorities.
• Ability to interpret and apply policies, procedures, and established requirements to routine and non-routine situations.
• Strong analytical and problem-solving skills, including the ability to identify discrepancies, assess information, and determine appropriate next steps.
• Effective written and verbal communication skills.
• Ability to build productive working relationships and coordinate effectively with internal stakeholders, external vendors, and cross-functional teams.
• Ability to exercise sound judgment, resolve operational issues, and recognize when escalation is appropriate.
• Ability to prepare reports, analyze business and operational information, and communicate relevant findings.
• Ability to handle confidential or sensitive business information with appropriate discretion.

Responsibilities

• Lead and manage administrative and operational vendor lifecycle activities for engagements.
• Own vendor invoice administration to ensure timely payments and resolve disputes.
• Maintain accurate vendor records across systems and trackers.
• Interpret and apply firm policies to ensure compliance.
• Support vendor performance and issue management with data and escalations.
• Prepare reports and analyze vendor, spend, invoice, renewal data for insights.
• Develop and maintain processes, templates, trackers, and reference materials.
• Support Talent Operations leadership on cross-functional projects.

Skills

Independent judgment

Analytical thinking

Stakeholder communication

Cross-functional collaboration

Attention to detail

Operational ownership

Problem-solving

Organization and prioritization

Policy and process application

Continuous improvement

Adaptability

Client service

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

The Talent Vendor Relations Senior Associate sits on the Talent Operations Infrastructure team and reports to the Talent Vendor Relations Manager. This role supports the management of the Talent organization's global vendor portfolio and leads the execution of administrative and operational vendor lifecycle and governance activities for assigned vendor engagements.

Key Responsibilities

• Lead and execute administrative and operational vendor lifecycle activities for assigned engagements, independently guiding Talent stakeholders through vendor-related processes, governance requirements, and complex scenarios requiring cross-functional coordination.
• Own vendor invoice administration to ensure timely payments, including management of the shared inbox, validating charges against contract terms, verifying coding and allocation information, tracking payment status, and resolving billing disputes.
• Maintain accurate vendor records across applicable systems, trackers, and repositories.
• Interpret and apply firm policies to ensure compliance with firm standards.
• Support vendor performance and issue management by researching contractual requirements, coordinating working sessions, tracking remediation activities, and preparing information for escalations.
• Prepare reports and analyze vendor, spend, invoice, renewal, and operational data to identify trends, discrepancies, risks, and improvement opportunities.
• Develop, refine, and maintain processes, templates, trackers, job aids, and reference materials that support consistent, efficient, and compliant execution.
• Support Talent Operations leadership with ad hoc and cross-functional projects that advance broader Talent priorities.

Required Qualifications

• Bachelor’s degree or an equivalent combination of education and relevant professional experience.
• Ability to independently manage administrative and operational activities across multiple concurrent engagements.
• Strong organizational skills and attention to detail, including the ability to maintain accurate records and manage competing priorities.
• Ability to interpret and apply policies, procedures, and established requirements to routine and non-routine situations.
• Strong analytical and problem-solving skills, including the ability to identify discrepancies, assess information, and determine appropriate next steps.
• Effective written and verbal communication skills.
• Ability to build productive working relationships and coordinate effectively with internal stakeholders, external vendors, and cross-functional teams.
• Ability to exercise sound judgment, resolve operational issues, and recognize when escalation is appropriate.
• Ability to prepare reports, analyze business and operational information, and communicate relevant findings.
• Ability to handle confidential or sensitive business information with appropriate discretion.

Preferred Qualifications

• Experience supporting vendor management, vendor operations, procurement, sourcing, finance, Talent or HR operations, or a related business function.
• Experience coordinating vendor lifecycle activities, governance processes, or cross-functional business workflows.
• Experience with vendor invoice administration, payment tracking, expense coding, or billing-dispute resolution.
• Experience reviewing contractual requirements and supporting vendor performance, remediation, or issue-management activities.
• Experience maintaining business records across enterprise systems, trackers, and document repositories.
• Experience preparing reports and analyzing vendor, financial, renewal, or operational data.
• Experience developing or improving processes, templates, trackers, job aids, or reference materials.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Teams.

Core Competencies

• Operational ownership
• Independent judgment
• Analytical thinking
• Problem-solving
• Organization and prioritization
• Stakeholder communication
• Cross-functional collaboration
• Attention to detail
• Policy and process application
• Continuous improvement
• Responsiveness and client service
• Adaptability

At RSM, we offer a competitive benefits and compensation package for all our people.

We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients.

All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership.

RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at [e-mail].

RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders).

If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.

RSM will consider for employment qualified applicants with arrest or conviction records.

At RSM, an employee’s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.
Compensation Range: $77,700 - $128,200 Individuals selected for this role will be eligible for a discretionary bonus based on firm and individual performance.

Why work at RSM?

At RSM, we accomplish meaningful work and make an impact on the world around us. We work hard to fully understand our clients and work even harder to understand and identify your unique skills. We celebrate the differences among us and empower our talented professionals to grow forward, both personally and professionally. Our clients benefit from fresh insights and energy as we collaborate to support them, and our teams enjoy a work environment that inspires and empowers them to thrive.