Talent Strategy Coordinator

Virginia Commonwealth University; Richmond (VA); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Virginia Commonwealth University is seeking a Talent Strategy Coordinator to support the Executive Search Team and its portfolio of senior and executive-level searches. This role provides essential operational and administrative support, including sourcing and selecting candidates for current and future roles.

The Coordinator partners with the Director, Talent Strategy and Vice Provost, Faculty Recruitment to deliver high-touch candidate experiences, coordinate interviews, travel, and reporting

Qualifications

• Bachelor's degree or equivalent experience is required.
• Experience supporting talent acquisition or recruitment coordination is preferred.
• Strong planning and coordination of meetings, interviews, and campus visits with close attention to detail.
• Ability to manage multiple projects and timelines with accuracy and follow-through.
• Excellent written and verbal communication, including preparation of polished client-facing materials.
• Discretion with confidential information and a collaborative, service-focused mindset.

Responsibilities

• Coordinate interviews and campus visits, including complex schedules and logistics.
• Arrange candidate travel, accommodations, transportation, hospitality, and reimbursements.
• Manage search timelines and deliverables for faculty and staff searches.
• Source candidates through job boards, resumes databases, and outreach to build pipelines.
• Prepare reports and maintain applicant tracking and internal communications.

Skills

Coordination

Event planning

Communication

Attention to detail

Time management

Confidentiality

Teamwork

Independent work

Education

Bachelor's degree or equivalent experience

Tools

Google Docs

Microsoft Office

Job description

Advertising Summary:

VCU Human Resources is seeking a TalentStrategy Coordinator to support the Executive Search Team (EST) and its portfolio of senior and executive‑level faculty and staff searches. Working closely with the Director, Talent Strategy and Vice Provost, Faculty Recruitment, the Coordinator provides essential operational, administrative, and coordination support, including assisting with the full life cycle of sourcing and selecting candidates for current and future roles.

Unit:

Human Resources MBU

Department:

Human Resources

Department Summary:

At VCU, we are UNCOMMON and UNLIKE any other university. A premier, urban, public research university nationally recognized as one of the best employers in Virginia. VCU is a great place to work. It’s a place of opportunity where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths foradvancement, competitive pay, and an opportunity to domission-driven work.

About Virginia Commonwealth University

Virginia Commonwealth University is a public research institution committed to serving the needs of students and patients and our passionate community isn't afraid to tackle difficult challenges others can't, or won't. We’re home to creativity, teaching, discovery and healing. Our location in the heart of downtown Richmond, Virginia, means the nonstop energy of our city ignites our innovation and provides unlimited opportunities. We know that the unique backgrounds and experiences of the VCU community are what drive the university forward. Together, we’re forging a future that is built by us. Here, artists and engineers, healthcare professionals and designers come together to reimagine the human experience and tackle the problems of tomorrow.

Through our network of Health Sciences schools, we lead the Commonwealth in advancing the health and well‑being of Virginians through education, research, and patient care. Our six schools and colleges combined with our leading academic medical system are reshaping the future of the health care workforce in critical fields and delivering care and hope across communities. We are located in the capital of Virginia and our impact can be felt across the Commonwealth and beyond.

The University supports flexible work arrangements. This position may be structured with a flexible schedule and is open to hybrid work, subject to business needs.

For more information, visit: https://www.vcu.edu/

Role Purpose and Scope

The Talent Strategy Coordinator will support the Executive Search Team (EST) and its portfolio of senior and executive‑level faculty and staff searches. Working closely with the Director, Talent Strategy and Vice Provost, Faculty Recruitment, the Coordinator provides essential operational, administrative, and coordination support, including assisting with the full life cycle of sourcing and selecting candidates for current and future roles.

The EST is an internal team of recruitment professionals dedicated to finding and engaging exceptional senior and executive‑level talent. Grounded in a deep understanding of VCU’s culture and priorities, the team collaborates closely with campus partners to provide focused, high‑quality search support. Each search is approached with care, partnership, and a tailored strategy that reflects the needs of the role and the institution.

This role serves as a key administrative partner, delivering a seamless, high‑touch candidate experience while coordinating complex interviews, campus visits, and travel logistics. Working across multiple concurrent senior and executive searches, the Coordinator provides end‑to‑end operational support that brings all aspects of the search process together and ensures an exceptional experience for candidates and campus stakeholders.

Learn more about the Executive Search Team: https://hr.vcu.edu/careers-at-vcu/search/

Key responsibilities of this position include:

Interview, Visit & Meeting Coordination

• Coordinate interviews and campus visits, including complex schedules, stakeholder meetings, and logistics.
• Schedule search committee meetings and support related logistics.
• Develop detailed candidate itineraries while partnering with HRP/HRAs to secure interview schedules and ensure alignment across stakeholder calendars.

Candidate Travel & Hospitality

• Arrange candidate travel including accommodations, transportation, hospitality, and reimbursement coordination.
• Ensure timely communication regarding travel expectations, reimbursement guidelines, and related policies.

Search Operations & Candidate Experience

• Manage search timelines and key deliverables for faculty and staff searches.
• Source candidates through job boards, resume databases, and other online platforms to build broad talent pipelines.
• Conduct candidate research and outreach to strengthen pipelines for current and future vacancies.
• Screen resumes and recommend qualified candidates for senior and executive‑level searches.
• Create accurate screening matrices and evaluation tools.
• Conduct candidate phone screens while maintaining strict confidentiality.
• Deliver a high‑touch candidate experience that reflects VCU’s professionalism and culture.

Communication, Documentation & Reporting

• Support communication workflows including committee materials, candidate correspondence, campus visit coordination, and internal updates.
• Prepare reports and documentation that support leadership decision making throughout the search cycle.
• Maintain applicant tracking and communication with past applicants.
• Support special projects and departmental initiatives as assigned.

Minimum Qualifications

• Bachelor's degree in a related field, or equivalent relevant experience.
• Experience supporting talent acquisition or recruitment coordination activities, or working in a related professional services setting.
• Ability to plan and coordinate meetings, interviews, campus visits, and candidate‑focused events with strong attention to detail.
• Proven ability to manage multiple projects and timelines while maintaining accuracy, organization, and follow‑through.
• Strong written and verbal communication skills, including proofreading and preparing polished, client‑facing materials.
• Demonstrated professionalism and judgment in handling confidential information.
• Collaborative team approach with the ability to work independently and deliver high‑quality, service‑focused results.
• Proficiency in Google Docs and Microsoft Office, with the ability to produce presentations and reports.
• Ability to thrive in a fast‑paced, deadline‑driven environment.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Two or more years of experience in executive search or talent acquisition, including operations or program coordination.
• Experience with applicant tracking systems.
• Relevant HR or executive search certifications (e.g., PHR, SHRM‑CP, AESC, AIRS).

Salary Range: $45,000 - $60,000

Benefits

All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax‑deferred annuity and cash match programs, employee discounts, well‑being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Non-Exempt

Hours per Week: 40

Restricted Position: No

ORP Eligible: No

Flexible Work Arrangement

Hybrid

University Job Title

2311S - Sr HR Coordinator Senior

Contact Information

Contact Name: MaryTeller

Contact Email: [e-mail]