Talent Search Academic Advisor/Records Manager

Enterprise State Community College; Sumiton (AL); On-site; USD 44,000 - 70,000; Full time

Job summary

Bevill State Community College seeks a Talent Search Academic Advisor/Records Manager to identify eligible middle and high school students for the Talent Search program and provide counseling and guidance for college readiness.

The role emphasizes safeguarding participant records, promoting postsecondary opportunities, and coordinating with schools and families. Salary placement follows Bevill State’s local schedule.

Qualifications

• Bachelor’s degree in education, counseling, or a related field.

Responsibilities

• Manage and maintain the project database and project records.
• Maintain security and confidentiality of participant and project files.
• Present program services to target schools’ faculties, staffs, and eligible participants.
• Secure student applications and parent information sheets from participants.
• Assess students’ abilities to benefit from services and eligibility to participate in program.
• Generate publicity at target schools and to community at large.
• Provide participants with individual, academic, and career counseling and guidance.
• Develop and maintain relationships among participants, parents, and program staff.
• Maintenance of required program records.
• Provide informational services and referrals to participants and parents to assist participants in making appropriate decisions relative to their educational and career goals.
• Provide standardized test information, registration forms required for postsecondary admission, analyzing and interpreting test results to participants and parents.
• Review transcripts and test scores; recommending appropriate course of secondary study and providing information in a variety of related career fields.
• Understand and provide secondary and postsecondary curriculum information, maintaining and updating admission and financial aid information and college catalog library.
• Arrange and accompany participants on college field trips; assisting seniors in writing required autobiographies and writing individual letters of recommendation.
• Assist seniors in final college selection, completing admission, financial aid and housing application by required submissions dates.
• Develop and implement a follow-up procedure to ascertain postsecondary enrollment and retention of former participants.
• Assist in the selection and screening of new participants.
• Plan and supervise participant activities.
• Perform other duties as assigned.

Skills

Communication

FERPA knowledge

Confidentiality

Public speaking

Relationship building

Multitasking

Diversity sensitivity

Teamwork

Education

Bachelor's degree in education or counseling

Job description

This is an AT-WILL position for which the attainment of non-probationary status (tenure) is not available. Grant funded; Continued employment is contingent upon funding.

The Talent Search Academic Advisor/Records Manager identifies eligible middle and high school students to participate in the Talent Search program. The advisor will emphasize to participants the importance of completing high school and continuing their education beyond high school. Continued employment is contingent upon funding. This position is not eligible for non-probationary status.

Salary: Appropriate placement on Bevill State Community Colleges Local Salary Schedule: C3, Rank: 05 $44,283 - $70,367

Work Hours: Monday through Thursday, 7:30 a.m. – 5:30 p.m., Friday 7:30 a.m. - 11:30 a.m.

Applicants must meet the minimum qualifications and must submit a complete application packet through the on-line application system to be considered. A complete application consists of the following:

• An on-line application
• Current résumé
• Copy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)

Application materials must provide documentation that the applicant meets all minimum qualifications. Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.

1. Manage and maintain the project database and project records.
2. Maintain security and confidentiality of participant and project files.
3. Present program services to target schools’ faculties, staffs, and eligible participants.
4. Secure student applications and parent information sheets from participants.
5. Assess students’ abilities to benefit from services and eligibility to participate in program.
6. Generate publicity at target schools and to community at large.
7. Provide participants with individual, academic, and career counseling and guidance.
8. Develop and maintain relationships among participants, parents, and program staff.
9. Maintenance of required program records.
10. Provide informational services and referrals to participants and parents to assist participants in making appropriate decisions relative to their educational and career goals.
11. Provide standardized test information, registration forms required for postsecondary admission, analyzing and interpreting test results to participants and parents.
12. Review transcripts and test scores; recommending appropriate course of secondary study and providing information in a variety of related career fields.
13. Understand and provide secondary and postsecondary curriculum information, maintaining and updating admission and financial aid information and college catalog library.
14. Arrange and accompany participants on college field trips; assisting seniors in writing required autobiographies and writing individual letters of recommendation.
15. Assist seniors in final college selection, completing admission, financial aid and housing application by required submissions dates.
16. Develop and implement a follow-up procedure to ascertain postsecondary enrollment and retention of former participants.
17. Assist in the selection and screening of new participants.
18. Plan and supervise participant activities.
19. Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM EDUCATION and/or EXPERIENCE

A minimum of a Bachelor’s degree in education, counseling, or a related field from an accredited institution and a minimum of two (2) years related work experience is required. Experience working with Federal programs and working with low-income, first generation, and/or disabled students, or having a background similar to those in the target population preferred.

KNOWLEDGE, SKILLS AND ABILITIES

1. Effective human relations skills, professionalism, enthusiasm and commitment to career exploration.
2. Excellent oral and written communication skills.
3. Knowledge of current employment trends.
4. Knowledge of Bevill State Community College and the Alabama Community College System.
5. Knowledge of technical and terminal programs and curriculum.
6. Knowledge of FERPA.
7. Ability to utilize and search the internet for information.
8. Ability to multi-task and prioritize issues.
9. Ability to maintain confidential information.
10. Ability to work and communicate with a variety of people from diverse backgrounds.
11. Ability to utilize email systems to communicate information.
12. Ability to work with minimal supervision/ work independently.
13. Ability to operate in a professional manner at all times.
14. Ability to greet individuals of any background with friendliness, tact and courtesy.
15. Ability to operate in high pressure situations and respond to issues in a calm manner.
16. Conscientious- wanting to care about how work is done and wanting to do a good job.
17. Initiative- responding to downtime by taking responsibility to do other work.
18. A focus on detail.
19. A focus on being friendly and patient in responding to customer needs.
20. Willingness and desire to learn new things and apply that learning.
21. Willingness to maintain flexibility in order to meet customer needs.
22. A positive attitude regardless of circumstances at hand.
23. Confidence in decision making and communication skills.
24. Willingness to enthusiastically learn all/most aspects of the operation.

Background Check Statement: In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Bevill State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bevill State Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Bevill State Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.

Bevill State Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Bevill State Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling [phone], or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Bevill State's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college.

If you need assistance, please contact the Human Resources Department.

Monday - Thursday: 7:30 am - 5:30 pm

Friday: 7:30 am - 11:30 am

205-387-051, ext. 5784.

NEOGOV Customer Service Monday-Friday: 8:00 am - 5:00 pm PST [phone].