Talent & People Operations Coordinator

NextGenEnergyJobs; Portland, Northern (OR, KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Equity in company

Relocation assistance

Full-time role

Job summary

NextGenEnergyJobs in Portland, OR seeks an Onsite Recruiting Operations Coordinator to own candidate logistics and interview-day execution. You will manage room bookings, agendas, AV, and keep days running smoothly while partnering with recruiters to deliver a thoughtful candidate experience.

The role supports HR operations, including hospitality, day-of changes, and lightweight SOPs. Full-time, cash compensation $60,000–$80,000, with equity and relocation assistance.

Qualifications

• 1–3+ years in a coordination/admin role (recruiting, HR, events, office ops).
• Strong calendaring and organization skills; comfortable with trackers/ATS.
• Calm, service-oriented onsite; able to troubleshoot quickly and communicate clearly.
• Discreet handling of confidential HR information.
• Experience owning high-volume onsite interview days with multi-loop schedules.
• Experience using Greenhouse or similar ATS to manage interview plans and logistics.
• Comfort with basic AV setup (Google Meet) and troubleshooting.
• Strong Google Sheets skills for trackers and templates.
• Experience building lightweight SOPs and checklists.

Responsibilities

• Own onsite candidate experience and logistics for interview days end-to-end.
• Run interview days: room bookings, agendas, AV basics, keep schedules on track.
• Partner with recruiters; drive operational plan and keep them updated.
• Coordinate hospitality: lunch, dietary needs, room resets.
• Maintain repeatable interview logistics with templates and checklists.
• Provide general HR admin support: scheduling help and document coordination.

Skills

Coordination

Calendaring

Organization

Onsite interview logistics

ATS experience (Greenhouse)

AV setup

Google Sheets

SOPs/Checklists

Communication

Discretion

Tools

Greenhouse ATS

Google Meet

Google Calendar

Job description

This is an on-site position. Our offices, lab, and shop are located in Portland, Oregon.

Key Responsibilities

• Our core technology is the node, a device that produces energy in the ocean’s harshest conditions for years at a time without human maintenance or intervention.
• This role owns the onsite candidate experience and the logistics that make recruiting feel sharp instead of chaotic. You’ll run interview days end-to-end, keep schedules moving, and be the calm, decisive point person when plans change (because they will).
• You’ll partner closely with recruiters: they drive candidate communication; you drive the operational plan. More broadly, this role exists to support employees and to make every candidate interaction feel thoughtful, smooth, and human. We’re intentional about what we take on—if the work doesn’t either improve employee retention or support healthy growth, it’s probably not the right priority.
• Own onsite interview days end-to-end: room bookings, agendas, signage/materials, AV basics, and keeping the schedule on track (5–10/week).
• Be the onsite point person: greet candidates, escort between rooms, handle day-of changes, and make sure everyone gets where they need to be.
• Partner with recruiters on logistics: recruiters drive candidate communications; you drive the operational plan and keep recruiters looped on any issues or updates.
• Coordinate hospitality: order/set-up lunch and refreshments, manage dietary needs, and reset rooms between sessions.
• Keep interview logistics clean and repeatable: templates, checklists, room standards, and a lightweight system so onsite days don’t feel chaotic.
• Provide general HR admin support: scheduling help, document coordination, and ad hoc People Ops support for recruiting and employee relations as needed.

Requirements

• 1–3+ years in a coordination/admin role where you ran logistics with lots of moving parts (recruiting, HR, EA, events, office ops).
• Strong calendaring + organization skills (Google Calendar) and comfort working from a tracker/checklist/ATS without things slipping.
• Calm, service-oriented, and decisive onsite: you can troubleshoot quickly, communicate clearly, and keep the day moving.
• Discreet and trustworthy with confidential HR information.
• Experience owning high-volume onsite interview days, including multi-loop schedules and frequent day-of changes.
• Experience using Greenhouse (or a similar ATS) to keep interview plans, feedback, and logistics organized.
• Comfort with basic AV setup and troubleshooting (Google Meet, screen sharing, conference room basics).
• Strong Google Sheets skills for trackers, templates, and keeping details from falling through the cracks.
• Experience building lightweight systems (SOPs, checklists, templates) that make execution repeatable.
• The above qualifications are desired, not required. We encourage you to apply if you are a strong candidate with only some of the desired skills and experience listed.
• Must be authorized to work in the United States.
• Intermittently able to work longer hours and weekends to support critical needs.
• Full-time role.
• If hired for this full-time role, you will receive:
• Cash compensation of $60,000 - $80,000.
• Equity in the company. We’re all owners and if we’re successful, this equity should be far and away the most valuable component of your compensation.
• A benefits package that helps you take care of yourself and your family, including:
• Relocation assistance to facilitate your move to Portland (if needed).