Talent Operations Specialist

Normal Computing Corporation; Palo Alto (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Normal Computing, based in Palo Alto, is building AI hardware and software for the semiconductor industry. We seek a Talent Operations Specialist to scale recruiting, own Ashby administration, and drive automation and data integrity across five global time zones.

You will partner with the Head of Talent to deliver dashboards, optimize processes, and enhance candidate experience in a fast-moving startup environment.

Qualifications

• Experience administering Ashby (or equivalent ATS) in a high-growth tech startup.
• Ability to own recruiting workflows and data governance across multiple time zones.
• Strong data analytics and reporting skills with dashboards.
• Comfort with AI tools and automation to reduce manual tasks.

Responsibilities

• Own Ashby ATS architecture and integrations across Slack, Notion, AI Notetaker, and Google Workspace.
• Ensure candidate data integrity and compliance across US and global applicants.
• Build recruiting dashboards and provide data-driven insights to Head of Talent.
• Evaluate and govern AI tools, scheduling logic, and low-code integrations.
• Standardize interview loops and create Notion documentation for hiring practices.
• Coordinate interview scheduling and back-up support during volume spikes (15-20%).

Skills

Ashby administration

Automation

Data analytics

Global logistics coordination

ATS infra

Notion

Slack

Google Workspace

Low-code automation

Tools

Ashby

Greenhouse

Lever

Notion

Slack

Google Workspace

AI Notetaker

Job description

Normal Computing | Build with Us

Normal is an applied AI company solving the hardest problems in AI and silicon. We build foundational hardware and software for the semiconductor industry, critical AI infrastructure, and the broader systems that power our world, in partnership with the world’s most advanced institutions. We work as one team across New York City, San Francisco, London, Copenhagen, and Pangyo.

The Role

As our Talent Operations Specialist, you will own and scale the engine behind how Normal hires world-class talent across hardware, software, and AI. You sit at the strategic center of our global talent organization, acting as the right hand to our Head of Talent to build high-efficiency recruiting workflows, maintain our data integrity, and eliminate friction across five global time zones.

At Normal, we operate in a fast-moving, highly evolving environment where priorities shift and ambiguity is constant. You are someone who thrives on context-switching—effortlessly pivoting between long-term system architecture and immediate operational priorities. Rather than just manually moving candidates through calendars, you take complete ownership of our talent infrastructure: optimizing Ashby, building real-time executive dashboards, automating scheduling flows, and ensuring our recruiting operation runs on rails as we scale.

What You’ll Own

• Recruiting Systems & Ashby ATS Architecture: Serve as the primary admin for Ashby. Permission and seat management, pipeline stages, build custom candidate communication templates, configure auto-scheduling rules, and manage integrations across our tech stack (Slack, Notion, AI Notetaker, Google Workspace).

• Candidate Data Integrity and Compliance Operations: Own the day-to-day health of candidate data in Ashby. Maintain retention and consent configurations, execute scheduled record dispositions, monitor duplicate and fraud-flagged records, and keep candidate data practices aligned with Normal’s published privacy commitments across US and global applicants.

• Talent Analytics & Reporting: Build and maintain recruiting dashboards to track funnel conversion, candidate velocity, source effectiveness, and interviewer loads. Deliver data-backed insights to the Head of Talent and leadership to optimize hiring SLAs.

• Process Automation & AI Workflow Optimization: Evaluate, scope, and govern AI tools, automated scheduling logic, and low-code integrations to reduce admin overhead, improve response times, and elevate candidate experience.

• Interviewer & Hiring Manager Enablement: Partner with recruiting leads to standardize interview loops, establish scorecard guidelines, onboard new interviewers, and build clear Notion documentation for team-wide hiring practices.

• Global Logistics & Vendor Operations: Oversee candidate touchpoints and job board posting distribution across US, European, and APAC markets.

• Special Projects & Strategic Support: Partner directly with the Head of Talent on high-impact initiatives, including headcount planning support, talent brand launches, recruiting event logistics, and strategic ad-hoc projects.

• Interview Coordination (Backup and Surge): Provide secondary coverage for interview scheduling when volume spikes or primary coordination is unavailable. Roughly 15-20% of the role.

What Makes You a Great Fit

• Talent Ops or Advanced Coordination: You have experience in a fast-scaling tech startup, high-growth environment, or deep-tech company.

• Extreme Ownership & Accountability: You treat the recruiting engine as your own product. You flag problems while they are small, fix broken processes without being asked, and close loops relentlessly.

• Comfort with Context-Switching & Ambiguity: Highly adaptable and composed when priorities shift in a fast-paced, evolving startup environment.

• Mastery of ATS Infrastructure: Hands-on experience administering Ashby (or Greenhouse/Lever) with a track record of setting up structured pipelines, custom fields, offer workflows, and automated scheduling rules.

• Data-Fluent & Analytical: Comfortable working with recruiting metrics, building custom reports, identifying pipeline bottlenecks, and presenting data clearly to stakeholders.

• Systems & Automation Mindset: Passionate about documentation, process hygiene, and using modern tools (Slack, Notion, AI assistants, low-code automations) to replace manual administrative work.

• Global & Cross-Functional Comfort: Experienced in navigating multi-time-zone communication (US, Europe, APAC) with high attention to detail and proactive communication default.

Bonus Points

• Advanced experience specifically with Ashby

• Experience supporting fast-moving technology startups.

• Background in setting up interviewer calibration modules or candidate NPS loops

_ Equal Employment Opportunity Statement _

Normal Computing is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status.

_ Accessibility Accommodations _

Normal Computing is committed to providing reasonable accommodations to individuals with disabilities. If you need assistance or an accommodation due to a disability, please let us know at [e-mail].

_ Privacy Notice _

By submitting your application, you agree that Normal Computing may collect, use, and store your personal information for employment-related purposes in accordance with our Privacy Policy.