Talent Operations Specialist

Normal Computing Corp.; Mountain View (CA); Hybrid; USD 120,000 - 150,000; Full time

Job summary

Normal Computing, an applied AI company, seeks a Talent Operations Specialist to own recruiting systems, data integrity, and global scheduling across five time zones. You’ll optimize Ashby, build dashboards, automate flows, and scale our talent infrastructure as we hire world-class hardware, software, and AI leaders.

You’ll partner with the Head of Talent to standardize interview loops, onboard new interviewers, and drive headcount planning and recruiting events in a fast-moving startup.

Qualifications

• Experience in fast-scaling tech startups or deep-tech environments.
• Strong ownership of recruiting systems and data quality.
• Ability to design and maintain recruiting dashboards and reports.
• Proactive problem-solving to fix processes and bottlenecks.

Responsibilities

• Admin Ashby ATS, manage permissions and pipelines.
• Ensure data privacy and compliance across global applicants.
• Coordinate interviews and scheduling during high volume periods.
• Build recruiting dashboards to track funnel metrics and SLAs.
• Create Notion docs and enable hiring managers with standardized processes.

Skills

Ashby admin

ATS administration

Data analytics

Process automation

Cross-time-zone comms

Tools

Slack

Notion

Google Workspace

AI notetaker

Ashby

Job description

Normal Computing | Build with Us

Normal is an applied AI company solving the hardest problems in AI and silicon. We build foundational hardware and software for the semiconductor industry, critical AI infrastructure, and the broader systems that power our world, in partnership with the world's most advanced institutions. We work as one team across New York City, Silicon Valley (Mountain View), London, Copenhagen, and Seoul.

The Role

As our Talent Operations Specialist, you will own and scale the engine behind how Normal hires world-class talent across hardware, software, and AI. You sit at the strategic center of our global talent organization, acting as the right hand to our Head of Talent to build high-efficiency recruiting workflows, maintain our data integrity, and eliminate friction across five global time zones.

At Normal, we operate in a fast-moving, highly evolving environment where priorities shift and ambiguity is constant. You are someone who thrives on context-switching—effortlessly pivoting between long-term system architecture and immediate operational priorities. Rather than just manually moving candidates through calendars, you take complete ownership of our talent infrastructure: optimizing Ashby, building real-time executive dashboards, automating scheduling flows, and ensuring our recruiting operation runs on rails as we scale.

What You’ll Own

• Recruiting Systems & Ashby ATS Architecture: Serve as the primary admin for Ashby. Permission and seat management, pipeline stages, build custom candidate communication templates, configure auto-scheduling rules, and manage integrations across our tech stack (Slack, Notion, AI Notetaker, Google Workspace).

• Data Integrity and Compliance: Own the day-to-day health of candidate data in Ashby. Maintain retention and consent configurations, execute scheduled record dispositions, monitor duplicate and fraud-flagged records, and keep candidate data practices aligned with Normal’s published privacy commitments across US and global applicants.

• Interview Coordination: Provide secondary coverage for interview scheduling when volume spikes or primary coordination is unavailable.

• Talent Analytics & Reporting: Build and maintain recruiting dashboards to track funnel conversion, candidate velocity, source effectiveness, and interviewer loads. Deliver data-backed insights to the Head of Talent and leadership to optimize hiring SLAs.

• Interviewer & Hiring Manager Enablement: Partner with recruiting leads to standardize interview loops, establish scorecard guidelines, onboard new interviewers, and build clear Notion documentation for team-wide hiring practices.

• Special Projects & Strategic Support: Partner directly with the Head of Talent on high-impact initiatives, including headcount planning support, talent brand launches, recruiting event logistics, and strategic ad-hoc projects.

What Makes You a Great Fit

• Talent Ops or Advanced Coordination: You have experience in a fast-scaling tech startup, high-growth environment, or deep-tech company.

• Extreme Ownership & Accountability: You treat the recruiting engine as your own product. You flag problems while they are small, fix broken processes without being asked, and close loops relentlessly.

• Comfort with Context-Switching & Ambiguity: Highly adaptable and composed when priorities shift in a fast-paced, evolving startup environment.

• Mastery of ATS Infrastructure: Hands-on experience administering Ashby (or Greenhouse/Lever) with a track record of setting up structured pipelines, custom fields, offer workflows, and automated scheduling rules.

• Data-Fluent & Analytical: Comfortable working with recruiting metrics, building custom reports, identifying pipeline bottlenecks, and presenting data clearly to stakeholders.

• Systems & Automation Mindset: Passionate about documentation, process hygiene, and using modern tools (Slack, Notion, AI assistants, low-code automations) to replace manual administrative work.

• Global & Cross-Functional Comfort: Experienced in navigating multi-time-zone communication (US, Europe, APAC) with high attention to detail and proactive communication default.

Bonus Points

• Advanced experience specifically with Ashby

• Experience supporting fast-moving technology startups.

• Background in setting up interviewer calibration modules or candidate NPS loops

Equal Employment Opportunity Statement

Normal Computing is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status.

Accessibility Accommodations

Normal Computing is committed to providing reasonable accommodations to individuals with disabilities. If you need assistance or an accommodation due to a disability, please let us know at [e-mail].

Privacy Notice

By submitting your application, you agree that Normal Computing may collect, use, and store your personal information for employment-related purposes in accordance with our Applicant Privacy Notice.