Talent Operations & Onboarding Coordinator

Parker Poe; Charlotte (NC); On-site; USD 48,000 - 59,000; Full time

Job summary

Parker Poe in Charlotte, NC seeks a Talent Assistant to provide administrative, operational, and logistical support for firmwide talent initiatives. This full-time, in-office role offers exposure to recruiting, onboarding, engagement, talent operations, and special projects across the firm.

The ideal candidate is organized, professional, discreet, and proactive, with strong follow-through and ability to build relationships across attorneys, staff, and vendors. Overtime may be available.

Qualifications

• Minimum of two years of administrative, human resources, recruiting, or client service experience.
• Associate’s degree or equivalent combination of education and experience. Bachelor’s degree preferred.
• Experience in a law firm or professional services environment is preferred.
• Strong organizational, prioritization, and project coordination skills with high attention to detail.

Responsibilities

• Provide administrative and operational support across Talent Team functions, acting as a first point of contact for employees, attorneys, candidates, and vendors.
• Coordinate logistics for candidate interviews, Talent Team meetings, training, events, and firmwide programs—scheduling, rooms, tech, catering, materials, communications, setup, follow-up.
• Maintain tracking systems and prepare recurring reports, status updates, and project materials.
• Assist with budget tracking, invoice processing, vendor coordination, and expense management.
• Monitor Talent Team inboxes and respond to inquiries timely and professionally.
• Handle confidential employee, candidate, and firm information with discretion.
• Use AI tools to streamline administrative work and enhance coordination.
• Identify improvements to workflows and service delivery and support evolving Talent Team needs.

Skills

Administrative experience

HR/recruiting experience

Client service

Organization and coordination

Written and verbal communication

Time management

Confidentiality

Technology proficiency

Education

Associates degree

Bachelor's degree preferred

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Teams

Adobe

Dayforce

FloRecruit

Job description

Parker Poe in Charlotte, NC seeks a Talent Assistant to provide administrative, operational, and logistical support for firmwide talent initiatives. This full-time, in-office role offers exposure to recruiting, onboarding, engagement, talent operations, and special projects across the firm.

The ideal candidate is organized, professional, discreet, and proactive, with strong follow-through and ability to build relationships across attorneys, staff, and vendors. Overtime may be available.