Talent Coordinator

adMarketplace, Inc.; City of Rochester (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Healthcare

401k matching

Paid time off

Commuter benefits

Summer Fridays

Job summary

adMarketplace is seeking a Talent Operations Coordinator in New York City to help ensure a smooth hiring process from opening a role through offer acceptance. You will partner with recruiters, hiring managers, interviewers, and cross-functional teams to deliver an exceptional candidate experience while supporting recruiting operations and reporting.

You will also co-lead the Challenger and Internship Programs, contributing to the growth of our early-career talent pipeline and driving process

Qualifications

• 1–3 years of experience in recruiting coordination, recruiting operations, HR, project coordination, or a related field.
• Exceptional organizational skills with strong attention to detail.
• High agency with the ability to anticipate hiring needs.
• Ability to manage multiple priorities in a fast-paced environment.
• A proactive mindset with an interest in improving processes and creating operational excellence.

Responsibilities

• Recruiting Coordination & Candidate Experience: Coordinate video and onsite interviews across candidates, hiring managers, and interview teams.
• Recruiting Operations: Maintain job postings, requisitions, and candidate records within the ATS and prepare recruiting reports.
• Programs & Process Improvement: Co-lead Challenger and Internship Programs and track metrics to improve efficiency and candidate experience.

Skills

Recruiting coordination

Recruiting operations

HR

Project coordination

Attention to detail

Tools

Teamtailor

Ashby

Greenhouse

Lever

Workday

Job description

Who We Are

adMarketplace is the largest global marketplace for Native Search advertising. For over 25 years, we’ve connected brands with consumers at the moment they express commercial intent beyond legacy search engines.

Today, our Native Search solutions are exclusively integrated across next-generation platforms where discovery happens, including web browsers, Buy Now Pay Later apps, and AI chat surfaces. Powered by vector search technology, our platform delivers relevant text and product ads that match consumers with the brands, products, and offers they’re actively seeking.

Our award-winning culture is grounded in the principles of Curiosity, Collaboration, Creative Conflict, Commitment, and Competitiveness – our 5Cs. These values drive us to turn complexity into clarity and create measurable value for consumers, advertisers, and publishers alike.

The Role

As a Talent Operations Coordinator at adMarketplace, you'll help ensure our hiring process runs smoothly from opening a role through offer acceptance. You'll partner closely with recruiters, hiring managers, interviewers, and cross-functional teams to deliver an exceptional candidate experience while supporting recruiting operations, reporting, and process improvements.

In addition to supporting day-to-day recruiting, you'll help manage our Challenger and Internship Programs, contributing to the growth of our early-career talent pipeline.

What You'll Do

Recruiting Coordination & Candidate Experience

• Coordinate video and onsite interviews across candidates, hiring managers, and interview teams.


• Serve as the primary point of contact for candidates throughout the interview process.


• Manage interview logistics, including scheduling, travel, onsite support, and candidate communications.


• Build interview plans, scorecards, coordinate interview panels, and ensure timely interview feedback.


• Help coordinate offer administration, background checks, reference checks and new hire Jira tickets.

Recruiting Operations

• Maintain job postings, requisitions, and candidate records within the Applicant Tracking System.


• Prepare recruiting reports, executive updates, dashboards and hiring metrics.


• Support recruiting vendors, recruiting technologies, and system administration.


• Maintain recruiting documentation, templates, and operating procedures.


• Handle new hire onboarding and orientation.


• Work with Learning and Development on new hire onboarding plans.

Programs & Process Improvement

• Co-lead the Challenger (new grad) Program and Internship Program, including recruitment, onboarding, program coordination, and participant experience.


• Track recruiting metrics and identify opportunities to improve hiring efficiency and candidate experience.


• Support cross-functional Talent Acquisition projects and process improvements.


• Partner with People Operations, Finance, Legal, Marketing, and business leaders to support recruiting initiatives.


• Take on special projects as needed across Talent Acquisition and People Ops.

What You'll Bring

• 1–3 years of experience in recruiting coordination, recruiting operations, HR, project coordination, or a related field.


• Exceptional organizational skills with strong attention to detail.


• High agency with the ability to anticipate hiring needs.


• Ability to manage multiple priorities in a fast-paced environment.


• A positive, engaging presence with the ability to represent adMarketplace to candidates in an enthusiastic, authentic, and professional manner.


• Experience working with an Applicant Tracking System (Teamtailor, Ashby, Greenhouse, Lever, Workday, or similar) is preferred.


• Comfortable using Google Docs, Google Sheets, Google Slides, AI and reporting tools to organize and analyze information.


• A proactive mindset with an interest in improving processes and creating operational excellence.

*Compensation: $70,000 - $85,000 + Bonus & Equity

Join Us

adMarketplace has been named as one of the best places to work in New York City by Built In and Crain’s- the latter of which have recognized us the past three years straight! AMP is currently experiencing triple digit growth, and it’s never been a better time to join our team!

We offer a robust continuing education program, management training, regular company-wide lunch and learns, and well-defined career paths to ensure all our employees have an opportunity to grow.

At adMarketplace, we play to win, but we learn from our setbacks. Our commitment to a collaborative environment means no one succeeds alone, and no one fails alone either.

We know you’ve come to expect comprehensive healthcare, wellness programs, paid time off, commuter benefits, and 401k matching from any company, so it’s a good thing we offer all of that and so much more. adMarketplace offers Summer Fridays, catered lunches, a fully stocked kitchen, ZogSports teams, happy hours and corporate retreats to encourage a strong work/life balance.

No Third Party Recruiters. We do not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes.

*This range represents the low and high end of the base salary someone in this role may earn as an employee of adMarketplace in the New York office. Salaries will vary based on various factors including but not limited to professional and academic experience; training; associated responsibilities; and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.