Talent Acquisition Specialist

Mercy Health System Corporation; United States; On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life & Disability Insurance

FSA/HSA Options

Paid time off

Parental leave

Career advancement opportunities

Tuition reimbursement

Well-being Programs

Employee discounts

Job summary

Mercyhealth is seeking a Talent Acquisition Specialist to provide essential administrative support for hiring and onboarding. You will coordinate recruitment activities, manage new hire documentation, and support HR systems to ensure smooth processes.

The role requires strong interpersonal and customer service skills, attention to detail, and the ability to handle confidential information within a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Experience in a Human Resources department preferred.
• Experience with Workday is a plus.

Responsibilities

• Coordinate recruitment activities, including scheduling interviews and reference checks.
• Assist with hire processes in the HRIS (Workday) and onboarding.
• Maintain employee records and handle I-9 verification and E-Verify.
• Provide frontline support via Talent Acquisition phone line and Careers mailbox.
• Travel to orientation locations, meetings, trainings, and recruitment events.

Skills

Interpersonal skills

Customer service

Data entry accuracy

Microsoft Office

HRIS Workday

Education

High school diploma or equivalent

Tools

Workday

Microsoft Office

Job description

OVERVIEW

This Talent Acquisition Specialist role is responsible for providing essential administrative support to the Talent Acquisition team, helping to ensure smooth and efficient hiring and onboarding processes. The specialist will manage a range of tasks including coordinating recruitment activities, overseeing new hire documentation, and supporting key HR systems.

SCHEDULE

40-hours per week, Monday-Friday

SHIFT

Business hours, 7:30am-4:30pm

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate recruitment activities, including scheduling interviews, conducting reference checks, and completing primary source verifications.
• Schedule job shadowing and mentoring experiences as requested.
• Assist with the hire process within the HRIS (Workday), including initiating background checks, launching onboarding, and ensuring all system steps are accurately processed.
• Troubleshoot onboarding and hire-related issues for new hires, providing timely support and coordinating with internal teams as needed to resolve problems.
• Proactively follow up on outstanding onboarding tasks and missing documentation to ensure timely completion.
• Prepare for and assist with new partner orientations, including room setup, assembling new hire packets, and collecting required I-9 documentation.
• Maintain and update employee databases to ensure accuracy and compliance with organizational standards.
• Process, track, and maintain employee documentation and records, including licenses, certifications, background checks, and DOT requirements.
• Complete I-9 verifications through E-Verify and manage ongoing re-verifications as necessary.
• Serve as the primary point of contact by monitoring the Talent Acquisition phone line and HR front desk, routing inquiries to the appropriate team member.
• Provide administrative and operational support to the Talent Acquisition team to promote efficiency and continuity of services.
• Monitor and respond promptly to inquiries received through the Careers mailbox.
• Assist with HR system responsibilities, including data entry, maintenance, and other system-related tasks.
• Travel regularly to orientation locations, meetings, trainings, and recruitment events as required.
• Other duties as assigned.

EDUCATION AND/OR EXPERIENCE

High school diploma or equivalent. Experience working in a Human Resource department preferred Experience with Workday a plus

CERTIFICATION/LICENSURE

Valid driver's license and MVR record

OTHER SKILLS AND ABILITIES

Strong interpersonal and customer service skills, with the ability to build rapport with candidates and staff High level of computer literacy and comfortable navigating technology including the HRIS (Workday) and Microsoft Office Ability to maintain confidentiality and handle sensitive information with discretion Problem-solving and critical-thinking skills with the ability to troubleshoot onboarding or system issues Adaptability and flexibility in a fast-paced, changing environment Collaborative team player, able to work effectively with multiple stakeholders Strong data entry accuracy and comfort working with databases Strong organizational skills with exceptional attention to detail Effective time management with the ability to prioritize multiple tasks Excellent written and verbal communication skills

PAY RANGE

$20.18 - $29.27

EQUAL OPPORTUNITY

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

BENEFITS

Mercyhealth offers competitive pay and a comprehensive benefits package including:

• Medical
• Dental
• Vision
• Life & Disability Insurance
• FSA/HSA Options
• Generous, accruing paid time off
• Paid Parental and caregiver leave
• Career advancement and educational opportunities
• Tuition and certification reimbursement
• Certification Reimbursement
• Well-being Programs
• Employee Discounts
• On-Demand Pay
• Financial Education
• Annual recognition/awards events
• Partner appreciation days
• Family entertainment/attractions discount
• Community service/improvement opportunities
• Click here for more details regarding Mercyhealth Careers Benefit Information.

ABOUT MERCYHEALTH

At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin. Mercyhealth has been nationally recognized for our commitment to our people and culture, including: #1 in the nation on AARP's Best Employers for Workers Over 50 One of Working Mother magazine's 100 Best Companies for Working Mothers A Top 50 Company and Top 10 Nonprofit for Executive Women For over 135 years, Mercyhealth has provided high-quality health care to residents throughout northern Illinois and southern Wisconsin. We have a passion for providing comprehensive health care close to home for area residents through our six hospitals and 85 primary and specialty care locations. As an integrated health system, you can come to us for routine health care, like annual physicals, immunizations and preventive health screenings, as well as highly specialized care, such as neonatal intensive care, heart surgery, stroke care, neurosurgery, cancer treatment and much more. The range of Mercyhealth's specialties and the skills of our doctors, nurses and clinical staff are truly extraordinary.