Inventory Controller

Mercy Health System Corporation; Crystal Lake (IL); On-site; USD 27,000 - 40,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

FSA/HSA Options

Paid time off

Tuition and certification reimburse

Well-being Programs

Job summary

Mercyhealth is seeking an Inventory Specialist to manage medical supplies, perform cycle counts, and maintain data integrity in the ERP system. You will coordinate replenishments, track discrepancies, and liaise with departments and vendors to ensure timely availability of supplies for patient care.

The role emphasizes accuracy, fast responses to stock issues, and adherence to cost-control practices. The position requires at least one year of inventory/purchasing experience, proficiency with ERP

Qualifications

• One year of ordering, purchasing, inventory control or related accounting experience.
• Must be able to function under tight timeframes and manage multiple priorities.
• Knowledge of standard inventory control systems/procedures is required.

Responsibilities

• Monitor, rotate, remove and document outdated or overstocked supplies.
• Coordinate the annual physical inventory and cycle counts.
• Maintain inventory accuracy and review item counts in the computer system.

Skills

Inventory control

Purchasing

ERP use

Education

High School Diploma or equivalent

CPIM or inventory certification preferred

Tools

ERP system

Office software

Job description

Overview

OVERVIEW The employee manages medical supplies by checking inventory, removing outdated or damaged items, ordering needed products, and keeping records accurate. They also work with coworkers, departments, and vendors to solve supply issues, control costs, improve inventory, and make sure supplies are available when needed.

SCHEDULE: 40-hours per week

Essential Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES Monitor, rotate, remove and document all outdated and overstocked supplies, checking for any damage to items. Coordinate the annual physical inventory. Responsible for the overall cycle count program including daily cycle counts. Responsible for overall inventory accuracy. Investigate inventory discrepancies by review of previous inventory transactions within our ERP and take appropriate corrective action and implement changes to current processes. Inform peers and departments of substitute products, back orders, delays in shipments and stock outs. Process replenishment requisition for supplies as needed through the ERP system. Ensure timely processing of requisitions for delivery cut offs with a minimum of errors. Ensure data integrity by adhering to pre-defined standards. Serve as a resource in investigating products, assisting in budgeting, suggesting changes in product utilization, and advising on proper inventory control techniques. Verify inventory and control inventory levels, maintain, review and correct item file counts in computer system. Physically stock, process returns and help pick needed supplies as needed. Resolve supply shortages of inventory items in a timely fashion. Run needed reports, such as open order report, stock status report, and slow item usage report to help maintain effective and adequate supply levels. Review and update supply bin locations, verify units of measure, order points, catalog numbers, item numbers, and pricing as needed to maintain integrity of supply inventory and accuracy. Aid co-workers in heavy workload periods, complete typical days’ workload as assigned, maintain safe and clean work environment, suggest, assist, or use own initiative to do special projects. Demonstrate ability to work within a cohesive team, in dealing with coworkers and all members of the care site organization to promote efficiency and provide quality patient care, responding in a courteous and professional manner. Attend team meetings as appropriate to discuss and implement new products, product introduction, and standardization efforts. Identify product issues as needed. Review utilization patterns and report unusual variances; report reduction opportunities. Proactively reduce inventory and achieve maximum turn and fill rates. Serve as liaison between supply chain, staff and vendors to ensure accurate and timely product conversions. Promote mission, vision, and values of Mercyhealth, and abide by service behavior standards. Perform other duties as assigned.

Culture of Excellence Behavior Expectations

• Quality - Follows policies and procedures; adapts to and manages changes in the environment; Demonstrates accuracy and thoroughness giving attention to details; Looks for ways to improve and promote quality; Applies feedback to improve performance; Manages time and prioritizes effectively to achieve organizational goals.
• Service - Responds promptly to requests for service and assistance; Follows the Mercyhealth Critical Moments of service; Meets commitments; Abides by MH confidentiality and security agreement; Shows respect and sensitivity for cultural differences; and effectively communicates information to partners; Thinks system wide regarding processes and functions.
• Partnering - Shows commitment to the Mission of Mercyhealth and Culture of Excellence through all words and actions; Exhibits objectivity and openness to other's views; Demonstrates a high level of participation and engagement in day-to-day work; Gives and welcomes feedback; Generates suggestions for improving work: Embraces teamwork, supports and encourages positive change while giving value to individuals.
• Cost - Conserves organization resources; Understands fiscal responsibility; Works within approved budget; Develops and implements cost saving measures; contributes to profits and revenue.

Education and Experience

One year of ordering, purchasing, inventory control and/or general accounting required. Must have demonstrated an ability to function under short time frames, correspond and negotiate with others clearly; demonstrate self-motivation and capable of managing multiple priorities. Must have knowledge and possess computer skills including use of standard office software. Must possess excellent written and verbal communication skills and interpersonal skills. Graduation from High School or equivalent Knowledge of basic inventory control systems/procedures required. Associate’s degree preferred CPIM or other inventory management certification preferred.

Work Environment

The noise level in the work environment is usually moderate

Occupational Exposure: Category B -Some partners in the specified job classification have occupational exposure.

INFORMATION ACCESS Partner may access patient care information, financial data, human resource data and strategic and planning data needed to perform their job duties as directed by the director.

WORK CONTACT GROUP Partners, physicians, patients/family, visitors, vendors

SPECIAL PHYSICAL DEMANDS The Special Physical Demands are considered Essential Job Functions of the position with or without reasonable accommodations.

Medium work: Exert up to 50lbs force occasionally, and/or up to 20lbs frequently, and/or up to 10lbs constantly.

LEVEL OF SUPERVISION Responsibilities include interviewing, and training employees; planning, assigning, and directing work; addressing complaints and resolving problems.

Pay Range

PAY RANGE: $19.79 - $28.69

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Benefits

Mercyhealth offers competitive pay and a comprehensive benefits package including:

• Medical, Dental, Vision Life & Disability Insurance
• FSA/HSA Options
• Generous, accruing paid time off
• Paid Parental and caregiver leave
• Career advancement and educational opportunities
• Tuition and certification reimbursement
• Certification Reimbursement
• Well-being Programs
• Employee Discounts
• On-Demand Pay
• Financial Education
• Annual recognition/awards events
• Partner appreciation days
• Family entertainment/attractions discount
• Community service/improvement opportunities

Company Culture & Recognition

At Mercyhealth, we don't simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin. Mercyhealth has been nationally recognized for our commitment to our people and culture, including: #1 in the nation on AARP's Best Employers for Workers Over 50 One of Working Mother magazine's 100 Best Companies for Working Mothers A Top 50 Company and Top 10 Nonprofit for Executive Women For over 135 years, Mercyhealth has provided high-quality health care to residents throughout northern Illinois and southern Wisconsin. We have a passion for providing comprehensive health care close to home for area residents through our six hospitals and 85 primary and specialty care locations. As an integrated health system, you can come to us for routine health care, like annual physicals, immunizations and preventive health screenings, as well as highly specialized care, such as neonatal intensive care, heart surgery, stroke care, neurosurgery, cancer treatment and much more. The range of Mercyhealth's specialties and the skills of our doctors, nurses and clinical staff are truly extraordinary.