Talent Acquisition Specialist

UNKNOWN; Janesville (WI); On-site; USD 29,000 - 40,000; Full time

Job summary

Mercyhealth in Janesville, WI is seeking a Talent Acquisition Specialist to provide essential administrative support to the Talent Acquisition team, helping to smooth hiring and onboarding processes. The role conducts scheduling, onboarding tasks, and HRIS data entry to keep recruiting moving.

You will manage the front desk and Careers mailbox, assist with background checks and I-9 documentation, travel to orientation locations, and ensure accuracy and confidentiality across sensitive records.

Qualifications

• High school diploma or equivalent required.
• HR experience preferred.
• Experience with Workday HRIS is a plus.

Responsibilities

• Coordinate recruitment activities including scheduling interviews and reference checks.
• Assist with onboarding and new hire documentation in HRIS.
• Manage I-9s, background checks, and onboarding steps.
• Provide front desk and Careers mailbox support.
• Troubleshoot onboarding or system issues and coordinate with internal teams.

Skills

Interpersonal skills

Customer service

Computer literacy

Workday familiarity

Data entry accuracy

Confidentiality

Problem solving

Adaptability

Team collaboration

Time management

Written communication

Verbal communication

Education

High school diploma or equivalent

HR experience preferred

Workday experience a plus

Tools

Workday HRIS

Microsoft Office

Job description

This Talent Acquisition Specialist role is responsible for providing essential administrative support to the Talent Acquisition team, helping to ensure smooth and efficient hiring and onboarding processes. The specialist will manage a range of tasks including coordinating recruitment activities, overseeing new hire documentation, and supporting key HR systems.

Onsite Location: Janesville, WI

Schedule: Monday - Friday

Hours: Business hours, 7:30AM - 4:30PM

Status: Full-time, 40 hrs/week

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate recruitment activities, including scheduling interviews, conducting reference checks, and completing primary source verifications.
• Schedule job shadowing and mentoring experiences as requested.
• Assist with the hire process within the HRIS (Workday), including initiating background checks, launching onboarding, and ensuring all system steps are accurately processed
• Troubleshoot onboarding and hire-related issues for new hires, providing timely support and coordinating with internal teams as needed to resolve problems.
• Proactively follow up on outstanding onboarding tasks and missing documentation to ensure timely completion.
• Prepare for and assist with new partner orientations, including room setup, assembling new hire packets, and collecting required I-9 documentation.
• Maintain and update employee databases to ensure accuracy and compliance with organizational standards.
• Process, track, and maintain employee documentation and records, including licenses, certifications, background checks, and DOT requirements.
• Complete I-9 verifications through E-Verify and manage ongoing re-verifications as necessary.
• Serve as the primary point of contact by monitoring the Talent Acquisition phone line and HR front desk, routing inquiries to the appropriate team member.
• Provide administrative and operational support to the Talent Acquisition team to promote efficiency and continuity of services.
• Monitor and respond promptly to inquiries received through the Careers mailbox.
• Assist with HR system responsibilities, including data entry, maintenance, and other system-related tasks.
• Travel regularly to orientation locations, meetings, trainings, and recruitment events as required.
• Other duties as assigned.

EDUCATION AND/OR EXPERIENCE

• High school diploma or equivalent.
• Experience working in a Human Resource department preferred
• Experience with Workday a plus

CERTIFICATION/LICENSURE

• Valid driver's license and MVR record

OTHER SKILLS AND ABILITIES

• Strong interpersonal and customer service skills, with the ability to build rapport with candidates and staff
• High level of computer literacy and comfortable navigating technology including the HRIS (Workday) and Microsoft Office
• Ability to maintain confidentiality and handle sensitive information with discretion
• Problem-solving and critical-thinking skills with the ability to troubleshoot onboarding or system issues
• Adaptability and flexibility in a fast-paced, changing environment
• Collaborative team player, able to work effectively with multiple stakeholders
• Strong data entry accuracy and comfort working with databases
• Strong organizational skills with exceptional attention to detail
• Effective time management with the ability to prioritize multiple tasks
• Excellent written and verbal communication skills

PAY RANGE

$20.18 - $29.27

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Mercyhealth offers competitive pay and a comprehensive benefits package including:

• Medical, Dental, Vision
• Life & Disability Insurance
• FSA/HSA Options
• Generous, accruing paid time off
• Paid Parental and caregiver leave
• Career advancement and educational opportunities
• Tuition and certification reimbursement
• Certification Reimbursement
• Well-being Programs
• Employee Discounts
• On-Demand Pay
• Financial Education
• Annual recognition/awards events
• Partner appreciation days
• Family entertainment/attractions discount
• Community service/improvement opportunities

At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.

Mercyhealth has been nationally recognized for our commitment to our people and culture, including:

• #1 in the nation on AARP's Best Employers for Workers Over 50
• One of Working Mother magazine's 100 Best Companies for Working Mothers
• A Top 50 Company and Top 10 Nonprofit for Executive Women