Talent Acquisition Specialist

Gigaenergy; Houston (TX); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health/Dental/Vision

Equity

401(k) Matching

Unlimited PTO

Parental leave

FSA/HSA

Commuter benefits

On-site team events

Job summary

Giga Energy in Houston is hiring a Talent Acquisition Specialist to run interview scheduling, candidate communications, and ATS hygiene, helping recruiters focus on closing great talent.

You’ll coordinate high-volume interview loops, manage onboarding handoffs, and ensure a smooth candidate experience, while maintaining data in Ashby/Lever/Greenhouse.

Join a fast-growing startup fueling the AI data-center revolution and help scale our recruiting engine across time zones.

Qualifications

• 1–3 years of experience in recruiting coordination or HR admin
• Experience with an applicant tracking system (Ashby, Lever, Greenhouse or similar)
• Strong calendar management and ability to juggle 20+ active interview loops
• Clear, friendly written communication with candidates and senior stakeholders
• Discretion with confidential candidate and compensation information

Responsibilities

• Interview coordination across multiple time zones and calendars
• Build and send interview itineraries, prep materials, and invites
• Maintain Ashby/Lever/Greenhouse data: stages, dispositions, scorecards, postings
• Handle offers, onboarding handoff, and background checks
• Pull weekly pipeline and time-to-fill reports and document workflows

Skills

Recruiting coordination

HR administration

Calendar management

Communication

Attention to detail

Discretion

Tools

Ashby

Lever

Greenhouse

LinkedIn Recruiter

e-signature tools

Job description

About Giga

Giga is building gigawatts of AI data centers to hasten a future of intelligence and abundance. We build data centers fast and at scale by combining the capabilities of an equipment supplier, engineering firm, general contractor, and real estate developer under one roof. Our team moves quickly and thinks practically. If you're ready to make an impact in an industry that matters, we're looking for people like you.

Why join Giga

• The Pace: We're building at a speed most companies talk about but never actually operate at. If you've been bored somewhere else, you won't be here.
• The Impact: Every person at Giga touches the work that matters. No layers, no waiting for approval chains. You'll see your fingerprints on what we ship.
• The Team: A team of operators defining the future of AI infrastructure. We recruit A-players from the most innovative companies in the world, and they choose Giga because the work here means more.
• The Moment: AI doesn't run without power, and that's us. Giga is the picks and shovels behind the AI revolution. This industry is about to explode, and you'll be in the room where it's already happening.

What you'll do

We're looking for a Talent Acquisition Specialist to keep our hiring engine running smoothly. You'll own interview scheduling, candidate communication, and ATS hygiene so our recruiters and hiring managers can focus on finding and closing great talent.

This is a high-volume, detail-heavy role. You'll be the person candidates hear from first and the person hiring managers rely on to keep every loop on track.

Where you'll work

This role is based out of our Houston office.

What you'll do

As the Talent Acquisition Specialist, you'll be apart of the behind-the-scenes engine of our recruiting team. You'll support interview coordination and handle the admin details that keep hiring organized, accurate, and moving forward. That frees our recruiters and hiring managers to focus on finding and closing great talent. You'll also help shape a smooth, professional experience for every candidate.

Responsibilities

Interview coordination

• Help schedule panel interviews, case study stages, and onsite visits across multiple time zones and calendars
• Build and send interview itineraries, prep materials, and calendar invites to candidates and interviewers
• Manage reschedules and cancellations quickly so no loop stalls
• Coordinate onsite logistics, including visitor access, travel, and expense reimbursement when needed

Candidate experience

• Serve as the first point of contact for candidates from application through offer
• Send timely status updates, confirmations, and rejections using our Ashby email templates
• Track NDAs to candidates at the hiring manager stage and confirm they're signed before next steps
• Collect candidate feedback and flag ways to improve the process

ATS and talent admin

• Keep Ashby clean and current: candidate stages, dispositions, scorecards, and job postings
• Chase outstanding interviewer scorecards so hiring decisions stay on schedule
• Post, update, and close job openings, and keep our internal recruiting tracker in sync with live postings
• Help process referral submissions and track referral bonus eligibility

Offers and onboarding handoff

• Prepare offer letters and offer packets, route them for approval, and track signatures
• Run background check requests and track completion
• Hand off new hires to People Ops with complete, accurate paperwork

Reporting and process

• Pull weekly pipeline and time-to-fill reports for the recruiting team and leadership
• Document coordination workflows and help standardize templates and checklists
• Support employer brand efforts, including career fairs and industry events

Required

• 1–3 years of experience in recruiting coordination, HR administration, or a similar high-volume admin role
• Hands-on experience with an applicant tracking system (Ashby, Lever, Greenhouse, or similar)
• Strong calendar management skills and comfort juggling 20+ active interview loops at once
• Clear, friendly written communication with candidates and senior stakeholders
• High attention to detail and a habit of closing loops without being reminded
• Discretion with confidential candidate and compensation information

Bonus points

• Experience supporting technical, construction, energy, or data center hiring
• Experience in a fast-growing startup or scale-up environment
• Familiarity with LinkedIn Recruiter and e-signature tools
• Comfort using AI tools to speed up admin work

How We Work

We value people who take ownership, raise risks early, communicate directly, and follow through. Incomplete information is part of the job. Make the best decision you can, document it, and adjust as the facts change. Move quickly on reversible decisions and take more care when security, safety, financial, employee, or customer risk is involved.

Benefits

• Subsidized health, dental, and vision insurance
• Equity (options) in a rapidly growing startup
• 401(k) with 4% employer match
• Unlimited PTO
• Parental leave
• Healthcare and Dependent Care Flexible Spending Accounts (FSA) or Health Savings Account (HSA)
• Commuter benefits, where applicable
• Opportunities to collaborate in person at periodic team and company on-sites

Equal Opportunity Employer Statement

Giga Energy is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws.Giga Energy complies with all applicable labor laws, including the California Fair Employment and Housing Act (FEHA) and other relevant state and federal regulations. We provide reasonable accommodations for qualified individuals with disabilities and encourage applicants who require accommodations during the hiring process to contact us.