Talent Acquisition Manager

PPG US ProPharma Group, LLC; West Virginia; Hybrid; USD 70,000 - 110,000; Full time

Job summary

ProPharma Group is seeking an experienced Talent Acquisition leader to guide a strategic recruiting function across our biotech, med device, and pharma client base. You will drive hiring plans, mentor recruiters, and optimize processes while partnering with management to meet staffing goals.

The role requires strong communication, team leadership, and a proven ability to operate within SOPs. Hybrid work is available, with travel both domestically and internationally as needed.

Qualifications

• Ability to manage, lead and motivate direct reports.
• Must be able to work with a team and independently.
• Initiative and creativity.
• Must possess effective written and outstanding oral communication skills.
• Ability to write, type, express or exchange ideas of a technical nature clearly; translate instructions into tasks.
• Working knowledge of applicant tracking database, MS Word, Excel, Outlook; PowerPoint desired.
• Work confidently and professionally with clients, customers, team, management and the public.
• Manage own workload.
• Working knowledge of social media recruitment advertising.

Responsibilities

• Provide leadership, direction, and support to the TA team.
• Provide support and vision to the recruiting/hiring process.
• Develop recruitment strategies to achieve staffing levels.
• Attend and oversee Department meetings.
• Carry out management responsibilities per SOPs.
• Lead in-house staff training and interviewing programs.
• Plan, assign, and direct work.
• Negotiate rates with vendors for postings/bundles.
• Participate in budget development and adherence.
• Develop recruiting plans with managers and Operations Planner.
• Prepare vendor agreements for review and signature.
• Maintain a consistent, competitive candidate pool.
• Maintain applicant tracking system and hiring metrics.
• Foster relationships with applicants and clients.
• Ensure confidential data protection and SOP compliance.
• Travel domestically and internationally.

Skills

Leadership

Recruiting Strategy

Interviewing Skills

Vendor Negotiation

Applicant Tracking System

Travel Availability

Education

Bachelor's degree in HR or related field

5 years recruiting experience

Tools

ATS Software

MS Office Suite

Job description

For the past 25 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners’ most high-profile drug and device programs.

Essential Functions

• Provide leadership, direction, and support to the TA team.
• Provide support and vision to the recruiting/hiring process.
• Develop recruitment strategies to achieve required staffing levels, including targeting events.
• Attend and oversee Department meetings.
• Carry out management responsibilities in accordance with the organization's policies and applicable guidelines.
• Lead in-house staff training.
• Develop and conduct interviewing training programs for managers.
• Plan, assign, and direct work.
• Negotiate rates with vendors for job postings/bundles.
• Participate in budget development and help ensure adherence to approved budget.
• Meet with managers and Operations Planner to develop specific recruiting plans as necessary.
• Prepare agreements with third party vendors for review and signature.
• Responsible for ensuring the recruiters create, establish, and maintain a consistent, competitive pool of candidates for hiring need consideration at all times.
• Maintain applicant tracking system.
• Foster relationships and correspond with job applicants to notify them of opportunities.
• Research, analyze, prepare, and present hiring metrics and statistics.
• Maintain other records and metrics on recruiting activities as required.
• Ensure the recruiting / hiring process for both contract and permanent hires is structured, efficient, and fits within the guidelines of the company's Standard Operating Procedures (SOPs); train management staff on process when needed.
• Develop and maintain a positive and professional working relationship with management staff, contract staff, permanent hires, clients, and customers.
• Willingness to travel domestically and internationally.
• Develop and maintain global applicant tracking system, as assigned.
• Ensure all locations are appropriately following recruiting processes and standards.
• Comply with any Company health and safety policies.
• As relevant, ensure the confidentiality statement within the Contract of Employment is adhered to at all times in respect of the data and property of the Company, its clients, and employees of the business.
• Ensure confidentiality and data protection requirements are met at all times.
• Ensure best practices are followed for all recruiting activities.
• Other duties as assigned.

Necessary Skills and Abilities

• Ability to manage, lead and motivate direct reports.
• Must be able to work with a team and independently.
• Initiative and creativity.
• Must possess effective written and outstanding oral communication skills.
• Includes the ability to: write, type, express or exchange ideas of a technical nature by means of spoken word; convey information/instructions accurately; and receive detailed information through oral or written forms and translate those instructions into physical execution of tasks.
• Working knowledge of applicant tracking database, MS Word, Excel, Outlook; knowledge of PowerPoint desired.
• Work in a confident, professional manner, at all times, with clients, customers, team colleagues, management, and members of the public.
• Manage own workload.
• Working knowledge of social media recruitment advertising.

Educational Requirements

• B.S. I B.A.in related engineering, technical or Human Resources field.
• 5 years of relevant work experience in lieu of education requirement.
• GCSE or equivalent Grade A-C in both English and Mathematics.

Experience Requirements

• Minimum 5 years of technical recruiting experience.
• Previous management experience preferred.
• Experience managing end-to-end recruitment campaigns in a fast-paced recruitment environment is beneficial.
• Experience advising Hiring Managers on candidate sourcing channels, recruitment processes, legal compliance, selection methodology and diversity.
• Problem-solving approach, developing solutions to hire into difficult to fill roles.
• An understanding of the fields of validation, compliance, and technical services as they relate to the pharmaceutical, biotechnology, medical device industries.

#LI-AP1 #LI-REMOTE

We celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.

All applications to roles at ProPharma are personally reviewed by a member of our recruitment team. We do not rely on AI screening tools to support our hiring process. You will always receive an outcome to your application so that you have an answer from us - whether you're successful or not.

Whilst ProPharma supports remote working, we also recognise the value that comes from in person collaboration. As such, we encourage any new hires that are based within a reasonably short commute of one of our offices to work on a hybrid basis and spend some time working from that office location, as agreed with your manager. All applications will be treated on their own merit and candidates will not be at any advantage or disadvantage based on their proximity to an office.

ProPharma Group does not accept unsolicited resumes from recruiters/third parties. Please, no phone calls or emails to anyone regarding this posting.