Talent Acquisition Manager

ProPharma; Raleigh (NC); Hybrid; USD 90,000 - 130,000; Full time

Job summary

ProPharma in Raleigh, NC seeks a Recruiting Manager to lead the Talent Acquisition team and shape recruiting strategy across the organization. You will oversee interviewing programs, manage budgets, negotiate vendor rates, and partner with managers to ensure a strong candidate pool.

You will drive end-to-end campaigns, maintain the ATS, and deliver hiring metrics while promoting diversity and compliance across global roles.

Qualifications

• Minimum 5 years of technical recruiting experience, preferably in pharma/biotech.
• Experience advising Hiring Managers on sourcing channels, processes, and diversity.
• Strong written and oral communication; able to lead a team and manage workload.

Responsibilities

• Provide leadership and support to the Talent Acquisition team.
• Develop recruitment strategies to meet staffing needs and events.
• Negotiate vendor rates for postings and manage budgets.
• Maintain the applicant tracking system and report hiring metrics.
• Foster relationships with managers, staff, clients, and candidates.

Skills

Leadership

Recruitment strategy

Interviewing

Budget management

ATS knowledge

Communication skills

Team training

Education

B.S./B.A. in HR or related field

5 years of relevant recruiting experience (in lieu of degree)

Tools

MS Excel

MS Word

PowerPoint

Applicant Tracking System (ATS)

Job description

For the past 25 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners' most high-profile drug and device programs.

Essential Functions

• Provide leadership, direction, and support to the TA team.
• Provide support and vision to the recruiting/hiring process.
• Develop recruitment strategies to achieve required staffing levels, including targeting events.
• Attend and oversee Department meetings.
• Carry out management responsibilities in accordance with the organization's policies and applicable guidelines.
• Lead in-house staff training.
• Develop and conduct interviewing training programs for managers.
• Plan, assign, and direct work.
• Negotiate rates with vendors for job postings/bundles.
• Participate in budget development and help ensure adherence to approved budget.
• Meet with managers and Operations Planner to develop specific recruiting plans as necessary.
• Prepare agreements with third party vendors for review and signature.
• Responsible for ensuring the recruiters create, establish, and maintain a consistent, competitive pool of candidates for hiring need consideration at all times.
• Maintain applicant tracking system.
• Foster relationships and correspond with job applicants to notify them of opportunities.
• Research, analyze, prepare, and present hiring metrics and statistics.
• Maintain other records I metrics on recruiting activities as required.
• Ensure the recruiting / hiring process for both contract and permanent hires is structured, efficient, and fits within the guidelines of the company's Standard Operating Procedures (SOPs); train management staff on process when needed.
• Develop and maintain a positive and professional working relationship with management staff, contract staff, permanent hires, clients, and customers.
• Willingness to travel domestically and internationally.
• Develop and maintain global applicant tracking system, as assigned.
• Ensure all locations are appropriately following recruiting processes and standards.
• Comply with any Company health and safety policies.
• As relevant, ensure the confidentiality statement within the Contract of Employment is adhered to at all times in respect of the data and property of the Company, its clients, and employees of the business.
• Ensure confidentiality and data protection requirements are met at all times.
• Ensure best practices are followed for all recruiting activities.
• Other duties as assigned.

Necessary Skills And Abilities

• Ability to manage, lead and motivate direct reports.
• Must be able to work with a team and independently.
• Initiative and creativity.
• Must possess effective written and outstanding oral communication skills. Includes the ability to: write, type, express or exchange ideas of a technical nature by means of spoken word; convey information/instructions accurately; and receive detailed information through oral or written forms and translate those instructions into physical execution of tasks.
• Working knowledge of applicant tracking database, MS Word, Excel, Outlook; knowledge of PowerPoint desired.
• Work in a confident, professional manner, at all times, with clients, customers, team colleagues, management, and members of the public.
• Manage own workload.
• Working knowledge of social media recruitment advertising.

Educational Requirements

• B.S. I B.A.in related engineering, technical or Human Resources field.
• 5 years of relevant work experience in lieu of education requirement.
• GCSE or equivalent Grade A-C in both English and Mathematics.

Experience Requirements

• Minimum 5 years of technical recruiting experience.
• Previous management experience preferred.
• Experience managing end-to-end recruitment campaigns in a fast-paced recruitment environment is beneficial.
• Experience advising Hiring Managers on candidate sourcing channels, recruitment processes, legal compliance, selection methodology and diversity.
• Problem-solving approach, developing solutions to hire into difficult to fill roles.
• An understanding of the fields of validation, compliance, and technical services as they relate to the pharmaceutical, biotechnology, medical device industries.

We celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.

All applications to roles at ProPharma are personally reviewed by a member of our recruitment team. We do not rely on AI screening tools to support our hiring process. You will always receive an outcome to your application so that you have an answer from us - whether you're successful or not.

Whilst ProPharma supports remote working, we also recognise the value that comes from in person collaboration. As such, we encourage any new hires that are based within a reasonably short commute of one of our offices to work on a hybrid basis and spend some time working from that office location, as agreed with your manager. All applications will be treated on their own merit and candidates will not be at any advantage or disadvantage based on their proximity to an office.