Talent Acquisition Coordinator & Sourcer

Elmington; Nashville (TN); On-site; USD 52,000 - 72,000; Full time

Job summary

Elmington Construction is seeking a Talent Acquisition Recruiter Coordinator & Sourcer to streamline interviews, manage candidate communications, maintain recruiting records, and support onboarding. The role will drive talent pipelines, help prioritize hard-to-fill openings, and ensure a positive candidate experience across Paycor and multiple job boards.

In this role, you will collaborate with recruiters, hiring managers, and leadership, coordinating calendars, disclosures, and travel.

Qualifications

• Bachelor's degree in HR, Business, or related field preferred.
• 1-3+ years coordinating recruiting or HR/administrative support.
• Experience managing calendars and multiple stakeholders.
• Professional communication with candidates, managers and leaders.
• Experience using Outlook, Teams, Excel, LinkedIn, Indeed, and ATS (Paycor preferred).
• Experience with candidate sourcing and passive outreach.
• Experience with Paycor ATS/HRIS and onboarding processes preferred.

Responsibilities

• Coordinate phone, virtual, and in-person interviews between candidates, recruiters, hiring managers, and leadership.
• Manage interview calendars, confirmations, reminders, instructions, travel details, and schedule changes.
• Provide timely professional communication to candidates and hiring teams.
• Create and maintain candidate records and status updates in Paycor and recruiting tools.
• Post and update job openings across Paycor, LinkedIn, Indeed, Glassdoor, and other channels.
• Support recruiters with resume review, initial outreach, and basic screening.
• Source active and passive candidates for priority and hard-to-fill roles.
• Build pipelines and talent pools for current and future needs.
• Prepare candidate materials and recruitment updates for teams.
• Support offer, pre-employment coordination, background checks, and onboarding.
• Partner with onboarding and support teams for smooth transitions.
• Support referral initiatives, recruiting campaigns, events, and employer branding.

Skills

Recruiting coordination

Candidate communication

Calendar management

Relationship management

Organizational skills

Attention to detail

Professional communication

Confidentiality

Education

Bachelor’s degree in HR/Business/Marketing or related field

1-3+ years recruiting coordination or related experience

Experience with Paycor ATS or Paycor HRIS

Tools

Microsoft Outlook

Teams

Excel

LinkedIn Recruiter

Indeed

Paycor ATS

Job description

Elmington Construction, a thriving builder, embarked on its journey in 2017 with a commitment to excellence and a growth mindset. Over the past three years, we've experienced impressive year-over-year growth ranging from 30% to 40%, a testament to our entrepreneurial spirit and dedication to delivering quality projects.

The Talent Acquisition Recruiting Coordinator & Sourcer supports an organized, efficient, and positive hiring process for Elmington Construction. This role coordinates interviews, manages candidate and hiring team communication, maintains accurate recruiting records, and supports onboarding activities. The Recruiting Coordinator & Sourcer will also assist with candidate sourcing and outreach for priority and hard-to-fill positions, helping the Talent Acquisition team build strong talent pipelines and deliver an exceptional candidate experience.
All activities will be performed in support of the values of Elmington Construction.

Integrity Precision Growth Driven Relationships
KNOWLEDGE/SKILLS/ABILITIES:

• Experience supporting recruiting, human resources, scheduling, customer service, or administrative processes.
• Ability to learn the business and understand position requirements to effectively support recruiting activities and candidate coordination.
• Experience coordinating interviews, managing calendars, and supporting multiple open positions and hiring priorities.
• Strong relationship management skills with the ability to collaborate with candidates, recruiters, hiring managers, and leadership.
• High-level organizational skills, attention to detail, and the ability to prioritize competing demands and deadlines.
• Proficiency with Microsoft Outlook, Teams, Excel, recruiting platforms, job boards, and applicant tracking systems.
• Effective written and verbal communication skills with a professional, responsive, and candidate-focused approach.
• Ethical conduct with a strong commitment to confidentiality, accuracy, and consistent process execution.
• Ability to identify administrative and process improvements that strengthen efficiency and the candidate experience.
• Ability to track recruiting activity, maintain accurate data, and prepare basic recruiting reports and status updates.
• Strong problem-solving skills and sound judgment when addressing scheduling conflicts, process questions, and candidate needs.

ESSENTIAL JOB FUNCTIONS:

• Learn and understand the business, our projects, recruiting processes, and talent needs.
• Coordinate phone, virtual, and in-person interviews between candidates, recruiters, hiring managers, and leadership.
• Manage interview calendars, confirmations, reminders, candidate instructions, travel details, and schedule changes.
• Provide timely, professional communication to candidates and hiring teams throughout the interview and selection process.
• Create and maintain candidate records, interview details, notes, dispositions, and status updates in Paycor and other recruiting tools.
• Post and update job openings across Paycor, LinkedIn, Indeed, Glassdoor, and other approved recruiting channels.
• Support recruiters with resume review, initial candidate outreach, and basic qualification screens for assigned roles.
• Source active and passive candidates for priority and hard-to-fill positions using LinkedIn Recruiter, Indeed, TalentOS, referrals, job boards, databases, social media, and internet research.
• Build and maintain candidate pipelines and talent pools for current and future hiring needs.
• Prepare candidate materials, interview packets, recruiting updates, and hiring documentation for recruiters and hiring managers.
• Support offer and pre-employment coordination, including approval tracking, document preparation, background check status, and communication with appropriate internal partners.
• Partner with onboarding and Support teams to help ensure a smooth transition from accepted offer to first day.
• Support employee referral initiatives, recruiting campaigns, job fairs, community events, and employment branding activities.
• Track recruiting activity and assist with reports on candidate flow, interview status, hiring progress, sourcing activity, and source effectiveness.

EDUCATION OR EXPERIENCE:

• Bachelor’s degree in Human Resources, Business, Marketing, or a related field preferred but not required.
• 1-3+ years of recruiting coordination, human resources, administrative support, customer service, or related experience.
• Experience managing calendars, scheduling multiple stakeholders, and handling a high volume of details and follow-up.
• Experience communicating professionally with candidates, hiring managers, and senior leaders preferred.
• Experience using Microsoft Outlook, Teams, Excel, LinkedIn, Indeed, and applicant tracking systems (Paycor preferred).
• Experience with candidate sourcing, resume review, or passive candidate outreach.
• Experience using Paycor ATS or Paycor HRIS and supporting offer, pre-employment, or onboarding processes preferred.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Frequently sit, stand, and walk
• Regularly required to talk or hear
• Frequently required to use hands or fingers to handle or feel objects, tools, or controls
• Occasionally required to climb, balance, stoop, kneel, crouch, or crawl
• Occasionally lift and/or move up to 25 pounds
• Vision abilities include close vision, distance vision, peripheral vision, and the ability to adjust focus
• Noise level is typically moderate
• Temperature is typically moderate, though occasional exposure to seasonal outdoor conditions may occur

TRAVEL REQUIREMENT:

• Travel up to 10% of the time for job fairs, recruiting events, and networking opportunities.

THE ELMINGTON EXPERIENCE:

At Elmington Construction, we foster an entrepreneurial mindset, compensating for the value our team members bring to the table. We provide an environment that encourages room for advancement and career succession, recognizing and rewarding contributions to our collective success. With a team collaboration ethos, constant improvement is not just encouraged but embedded in our culture, offering autonomy to individuals who thrive on innovation.

The company will recruit, hire, train, promote, and compensate its employees based upon factors such as work quality, behavior, training, and experience. In compliance with local, state, and federal laws, we provide equal employment opportunity regardless of race, color, creed, national origin, protected age category, gender, sexual orientation, religion, marital status, military status, or physical or mental disability of any individual who is otherwise qualified.