Talent Acquisition Coordinator - Contract

BDA; Indianapolis (IN); Hybrid; USD 57,308,000 - 100,289,000; Full time

Job summary

BDA is seeking a Talent Partner Coordinator to support the Talent Acquisition team with recruiting operations, candidate sourcing, and interview coordination. The role requires proactive problem-solving, strong communication, and the ability to manage multiple priorities across departments.

You will work in a hybrid environment, assist with job setup in Greenhouse, schedule interviews, and maintain accurate data while partnering with hiring managers and leaders to move searches forward

Qualifications

• Minimum 1 year of experience in Talent Acquisition, recruiting coordination, or a related role preferred.
• Experience using ATS, CRM, or HR systems (ideally Greenhouse).
• Experience coordinating complex calendars and interviews across multiple participants.

Responsibilities

• Take ownership of administrative, sourcing, and coordination activities across the recruiting lifecycle.
• Build and update interview plans, stages, scorecards, and interviewer assignments within Greenhouse.
• Coordinate candidate interviews with hiring managers, senior leaders, and executives, ensuring timely communication.

Skills

Highly organized

Strong communicator

Calendar management

Sourcing strategies

Interview scheduling

Stakeholder management

Confidential data handling

Tools

Greenhouse ATS

LinkedIn Recruiter

Job description

Most companies claim to have the best people. We say to them, \"Keep dreaming.\" Our people are second to none. They set us apart with their entrepreneurial spirit and ambition. They come to us from the likes of Amazon, Microsoft, Nordstrom, Starbucks and the sports world, bringing energy, bold ideas and a willingness to dive into the unfamiliar. It's our people that make BDA the top global Merchandise Agency to work for.

At BDA, we’re always looking to strengthen the organization by finding and attracting top talent to our team. Talent Acquisition Partners source, identify, screen, and hire candidates for various roles in the company and ensure a positive candidate experience. In this role, excellent communication and organizational skills, proficiency with applicant tracking systems, and an ability to devise sourcing strategies alongside the Hiring Managers are essential. This role requires excellent interpersonal skills for working closely with others across various departments along with the ability to influence and partner.

Work Location & Schedule

• This position will begin as a hybrid contract role.
• Preference will be given to candidates located in Troy MI, Atlanta, GA; or Indianapolis, IN.
• If converted to a direct employee,those living within commuting distance of a company office will be expected to follow a hybrid work model of four days onsite and one day remote.
• 40 hours per week
• Initial 3+ month contract
• Possibility of extension based on business needs and performance
• Potential opportunity to convert to a direct-hire employee

Overview

The Talent Partner Coordinator –supports the Talent Acquisition team across recruiting operations, candidate sourcing, interview coordination, and administrative execution. This is a highly versatile role designed to help Talent Partners move searches forward quickly by taking ownership of the detailed, time-sensitive work that supports an effective hiring process.

This individual will assist with job and interview setup within Greenhouse, interview scheduling, candidate and hiring team communication, data accuracy, and other recruiting activities, including sourcing, as priorities shift. The ideal person is highly organized, resourceful, comfortable learning new systems and skills quickly, and willing to take initiative rather than waiting for direction.

This role requires someone who can identify what needs to happen next and independently work toward a solution—whether that means building out an interview plan, navigating a senior leader’s calendar, correcting ATS data, finding potential candidates, or jumping into an unexpected Talent Partner need.

We hire all of the roles and areas: Sales/Sales Ops, Business Ops, Finance, Technology, Internationally, and hourly.

Duties and responsibilities

• Support Talent Partners throughout the recruiting lifecycle by taking ownership of administrative, operational, sourcing, and coordination activities and being flexible and adaptable as priorities shift often
• Build and update interview plans, interview stages, scorecards, interviewer assignments, and other recruiting workflows within Greenhouse while maintaining accurate data within the ATS
• Coordinate candidate interviews across hiring managers, interview teams, senior leaders, and executives utilizing effective and timely communication
• Proactively work through scheduling conflicts and limited calendar availability to keep interview processes moving
• Take ownership of scheduling challenges through resolution rather than relying on Talent Partners to continually intervene or elevate
• Learn and apply sourcing strategies, search techniques, and role‑specific talent profiles to identify qualified prospective candidates to assist with Sourcing Strategies
• Assist with candidate outreach and follow‑up activities as needed
• Assist with recruiting reports, trackers, pipeline information, and data as needed
• Adapt quickly to changing hiring priorities and provide support wherever additional Talent Partner capacity is needed
• Look for opportunities to improve administrative and recruiting processes, reduce manual work, and create greater efficiency for the Talent Acquisition team
• Provide a high level of service to candidates, hiring managers, and internal partners throughout the hiring process
• Additional duties as assigned

Job Skills and Traits

• Highly organized with strong attention to detail and data accuracy
• Proactive, resourceful approach to problem‑solving and can operate in grey areas
• Ability to recognize what needs to happen next and take ownership without requiring continual direction
• Comfortable working with hiring managers, senior leaders, candidates, and cross‑functional partners
• Ability to navigate complex calendars and work directly with interviewers to resolve scheduling barriers
• Strong written and verbal communication skills
• Ability to learn new systems, processes, sourcing techniques, and responsibilities quickly
• Strong follow‑through and sense of urgency
• Candidate‑focused and customer‑service‑oriented mindset
• Ability to handle confidential candidate and employee information appropriately
• Comfortable working in a fast‑paced environment where priorities may shift throughout the day
• Willingness to jump in wherever support is needed to keep recruiting processes moving

Qualifications

• Minimum 1 year of experience in Talent Acquisition, recruiting coordination, recruiting operations, HR operations, administrative support, executive coordination, or a related role preferred
• Experience managing multiple priorities, deadlines, and stakeholders simultaneously
• Experience coordinating complex calendars and/or interviews across multiple participants
• Experience working within an ATS, HR system, CRM, or similar business technology — ideally Greenhouse preferred
• Experience conducting candidate research, talent sourcing, reviewing active applications in high volume, or working with LinkedIn Recruiter preferred

#LI-Hybrid

#LI-AH1

BDA is more than a workplace - it’s a family. For more than four decades we’ve promoted a vibrant and welcoming culture that not only accepts but demands you to be different. The quirky, the bold, the creative and the unique make up the foundation of a company that the most iconic brands in the world look to help tell their story through the power of merchandise.

BDA Inc. is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.

Must be 18 years or older to apply.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in BDA’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A \"disabled veteran\" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A \"recently separated veteran\" means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An \"active duty wartime or campaign badge veteran\" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An \"Armed forces service medal veteran\" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.