Talent Acquisition Coordinator

Auto Driveaway Systems, LLC; Lombard (IL); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health, Dental and Optical Insurance

Life Insurance

Paid Vacation / Wellbeing days

401K Program

Job summary

Auto Driveaway Systems, LLC is seeking a Talent Acquisition Coordinator to support the full recruiting process, partnering with a lean, fast-moving team. You will help schedule interviews, coordinate logistics, and keep candidate records clean in Paylocity, contributing to nationwide growth.

The role emphasizes ownership, attention to detail, and strong communication as you interact with candidates and hiring managers across the United States.

Qualifications

• College degree required or equivalent experience.
• 1–3 years in recruiting coordination, HR, or related field.
• Strong organizational and time-management abilities.
• Excellent written and spoken communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate recruiting process from requisition to onboarding.
• Schedule interviews with candidates, recruiters, and hiring managers.
• Assist candidates with scheduling and logistics questions.
• Maintain accurate candidate and requisition data in ATS.
• Post and optimize job openings on career site and boards.
• Source passive candidates and build pipelines for hard-to-fill roles.
• Organize Paylocity ATS to keep data clean and current.
• Review applications and surface qualified candidates to recruiters.
• Support communications, interview prep, and recruitment documentation.
• Assist with offers and related documentation, ensure timely feedback.

Skills

Strong organizational skills

Time-management

Excellent written communication

Excellent verbal communication

Attention to detail

Confidential information handling

Customer-service mindset

Education

College degree

Tools

Paylocity

Job description

Looking for the ability to make an impact as a key part of a dedicated, diverse, and growing company? If so, Auto Driveaway Systems, LLC is seeking an innovative, detail-oriented individual to join us as a Talent Acquisition Coordinator. In this role, you will provide critical coordination and hands‑on support across the full recruiting process, working side by side with our recruiter on a lean, fast‑moving talent acquisition team. It is a chance to take real ownership, learn every part of how hiring works, and see your impact directly as Auto Driveaway grows across the United States.

Auto Driveaway is a leading national provider of professional vehicle relocation services. Auto Driveaway primarily serves large corporate fleets, fleet management companies, upfitters, dealerships and vehicle OEMs with fast, safe and reliable door-to-door driveaway and trucked transportation service nationwide. Services include fleet shipping and fleet management services; single vehicle “door-to-door driveaway” shipping; expedited shipping; enclosed carrier shipping for high‑value vehicles; international (overseas) shipping; short‑term and long‑term vehicle storage; licensing, titling and registration of vehicles; and vehicle maintenance and reconditioning services.

Key Responsibilities

• Coordinate the recruiting process from job requisition through offer and onboarding handoff
• Schedule and coordinate phone, virtual, and in‑person interviews with candidates, recruiters, and hiring managers
• Assist candidates with interview scheduling, logistics, and general recruiting‑process questions
• Maintain accurate and timely candidate and requisition information within the applicant tracking system (ATS)
• Post, update, and close job openings across the company's career site and external job boards, and optimize postings to drive qualified applicant volume
• Source and proactively engage passive candidates to build pipelines for active and hard‑to‑fill roles
• Help organize and optimize the applicant tracking system (Paylocity) to keep candidate and requisition data clean and current
• Review incoming applications against role criteria and surface qualified candidates to the recruiter
• Support recruiters and hiring managers with candidate communications, interview preparation, and recruiting documentation
• Assist with preparation and coordination of employment offers and related documentation
• Ensure timely collection of interview feedback and maintain accurate recruiting records
• Ensure recruiting activities are conducted consistently with company policies and applicable employment requirements
• Grow Auto Driveaway’s reputation as the driveaway company of choice across the United States

Qualifications

• College degree
• 1–3 years of experience in recruiting coordination, human resources, talent acquisition, administrative support, or a related field
• Strong organizational and time‑management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Ability to handle confidential and sensitive information appropriately
• Strong customer‑service mindset and professional interpersonal skills
• Valid driver's license and clean motor vehicle record (MVR) required
• Experience working with an ATS such as Paylocity (preferred)
• Previous experience coordinating high‑volume recruiting or multiple concurrent requisitions (preferred)
• Experience supporting background checks, offers, or onboarding activities (preferred)

Compensation

$23-$25 per hour

Benefits Include

• Health, Dental and Optical Insurance
• Life Insurance
• Paid Vacation / Wellbeing days
• 401K Program

Auto Driveaway participates in E-Verify to confirm employment eligibility.