Talent Acquisition Coordinator

Envoy Air Inc.; Irving (TX); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Flight privileges

Training programs

Health benefits

Job summary

Envoy Air, based in Irving, TX, is seeking a Talent Acquisition Coordinator to support recruitment and onboarding. You will partner with recruiters, participate in events, source and screen candidates, and manage pre-employment tasks with confidentiality and professionalism.

The role requires strong communication, admin experience, and knowledge of ATS systems; travel up to 10% is expected. Equal opportunity employer.

Qualifications

• Associates or Bachelor's degree preferred.
• Public speaking/presentation experience.
• Working knowledge of an applicant tracking system (ICIMS preferred).
• Familiarity with SharePoint.
• Sabre and SuccessFactors knowledge a plus.
• Experience in clerical/administrative role; minimum one year.
• Proficiency in Microsoft applications with strong Excel skills.
• 10% travel required.
• Ability to read/write/speak English.
• Legal right to work in the United States.
• Fingerprints/background check required.

Responsibilities

• Partner with Recruiter to support recruiting for one or more workgroups.
• Participate in hiring events and career fairs locally and nationally.
• Assist Recruiter with sourcing and screening candidates.
• Arrange fingerprinting and drug test collection; verify eligibility and prepare files.
• Document notes, update statuses in recruiting tool, update spreadsheets, and weekly reports.
• Maintain communication with applicants, recruiters, hiring managers and stakeholders.
• Create a positive candidate experience during recruiting and onboarding.
• Process new hire employee number requests.
• Prepare and send Onboarding Welcome letters; notify hiring managers.
• Identify onboarding documents/bundles for each new hire.
• Support process improvements in onboarding.
• Coordinate onboarding status communications with stakeholders.
• Troubleshoot onboarding system issues for new hires.
• Monitor completion of new hire I-9s; report to HR Compliance as needed.

Skills

Public speaking/presentation

Detail oriented

Strong communication

English proficiency

Work authorization

Administrative experience

Travel readiness

Education

Associates or Bachelor's degree preferred

Tools

ICIMS

SharePoint

Sabre

SuccessFactors

Microsoft Excel

Job description

Overview

Who we are:

Would you like to work for a stable, secure, and fast-growing airline where you will be stimulated, challenged, and have the opportunity to develop your career? If so, read on! Come and work with the best of the best at Envoy Air where you will join a team committed to providing outstanding service.

We offer:

• Amazing employee flight privileges within the American Airlines global network
• Training and development programs to take your career to the next level
• Comprehensive health and life benefits (subject to location)

Pay rate: $22.00/hr.

Responsibilities

How will you make an impact?

We are currently searching for a Talent Acquisition Coordinator to join our team. You'll play a critical role within the Talent Acquisition team by handling various administrative tasks associated with the recruitment and pre-employment process. This position demands an outstanding ability to deliver quality work while juggling multiple responsibilities and maintaining confidentiality and professionalism at all times.

Responsibilities

• Partner with Recruiter to support the recruiting efforts for one or more workgroup
• Participate in hiring events and career fairs both locally and nationally
• Assists Recruiter with sourcing and screening candidates
• Ensure all activities related to the pre-employment process have been completed successfully and in a timely manner; this includes arranging fingerprinting and drug test collection, obtaining specific documentation and confirming eligibility, monitoring results, and auditing files to prepare candidate for hire
• Ensure timely and accurate data entry such as documenting notes, updating statuses in the recruiting tool, updating spreadsheets, and completing weekly reports
• Maintain frequent communication with applicants, recruiters, hiring managers, and other stakeholders via phone, e-mail, and in-person meetings
• Create a positive candidate experience by remaining attentive and responsive during the recruiting and pre-employment process
• Review and process new hire employee number requests
• Create and send the Onboarding Welcome letter; notify hiring managers
• Identify appropriate Onboarding documents/bundles for each new hire ensuring appropriate state documents are included
• Support continuous process improvement initiatives by identifying opportunities and developing solutions
• Coordinate communications regarding candidate onboarding status with various stakeholders involved in the process
• Troubleshoot technical issues with the Onboarding process in order to assist a new hire with completing all assigned tasks
• Monitor the completion of new hire I9’s; keep managers informed of timeline and elevate to HR Compliance as needed

Qualifications

Who are we looking for?

Requirements

In this role, the Coordinator must be customer orientated, have a positive and optimistic outlook with a strong work ethic and eye for details. The ability to effectively and efficiently complete work assignments with minimal supervision is necessary.

• Associates or Bachelor's degree preferred
• Public speaking/presentation experience
• Working knowledge of an applicant tracking system, ICIMS preferred
• Familiarity of SharePoint
• Sabre (passenger service reservation system) and SuccessFactors knowledge a plus
• Experience working in a clerical/administrative role in an office setting; minimum of one year required
• Proficiency in Microsoft applications including a strong skill-set in Excel
• 10% travel required
• Demonstrated ability to communicate effectively both verbally and in writing
• Ability to read, write, fluently speak and understand the English language
• Possess the legal right to work in the United States
• Candidates must fulfill a fingerprint based criminal background check

This description is intended to provide a brief overview of the position. It’s not intended to be an exhaustive list of all responsibilities, duties, expectations, and skills required of those in this position. Duties and expectations may be subject to change at any time

Envoy Air is an Equal Opportunity Employer - Minorities/Women/Veterans/Disabled.

Envoy Air Inc., a wholly owned subsidiary of American Airlines Group, provides regional flight service to American Airlines under the American Eagle brand and ground handling services for many American Airlines Group flights. The company was founded in 1998 as American Eagle Airlines, Inc., following the merger of several smaller regional carriers to create one of the largest regional airlines in the world. Envoy is headquartered in Irving, Texas, with hubs in Dallas/Fort Worth, Chicago and Miami, with a large ground handling operation in Los Angeles. Connect with Envoy on Twitter@EnvoyAirCareers, on Instagram@EnvoyAirCareers, and on Facebook atFacebook.com/envoyaircareersandFacebook.com/EnvoyPilotRecruitment.