Talent Acquisition Coordinator

Persona AI Inc; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Performance-based bonus

Employer-covered medical benefits

Equity for early employees

Competitive PTO

Winter break (7 days off around year)

Job summary

Persona AI is seeking a highly organized Talent Acquisition Coordinator to support our People Operations team in Houston. You’ll own interview scheduling, travel logistics, and candidate experience from first outreach through offer, working closely with recruiters and hiring managers on high-volume manufacturing hiring.

This fully onsite role requires exceptional calendar management, problem solving in real time, and a proactive service mindset to keep hiring moving as we scale our robotics

Qualifications

• 3+ years coordinating, administrative, or customer-facing experience; recruiting/HR preferred.
• Exceptional organization and follow-through with many moving pieces.
• Experience booking and managing business travel and resolving itinerary issues in real time.
• Clear, warm written and verbal communication with candidates and teams.
• Calendar management across multiple stakeholders, time zones, and shifts with good judgment when to escalate.
• Proactive, service-minded approach and care for every candidate's experience.
• Comfort working with ambiguity as processes are built.
• Discretion handling confidential information.

Responsibilities

• Own interview scheduling end to end, including multi-panel on sites and shift-based interviews.
• Book and manage candidate travel—flights, hotels, ground transport—and be the point of contact during the trip.
• Serve as primary contact from initial outreach through offer and host candidates onsite.
• Support high-volume manufacturing hiring by managing candidate flow, batch interviews, and events.
• Handle onsite interview logistics, room bookings, and day-of scheduling changes.
• Maintain accurate ATS data for reporting, compliance, and process consistency.
• Partner with recruiters and hiring managers on panel coverage, debriefs, and offer logistics.
• Build templates, workflows, and docs to scale recruiting and flag bottlenecks.
• Support new hire onboarding logistics with People Operations.

Skills

Coordination

Administrative support

Customer-facing communication

Organization

Travel booking

Tools

Ashby

Rippling

Greenhouse

Google Workspace

Outlook

Job description

Job Title: Talent Acquisition Coordinator
Department: People Operations
Employment Type: Full Time
FLSA: Non-Exempt
Location: Houston, TX – Onsite

Who We Are

Persona AI is developing and commercializing rugged, multi-purpose humanoid robots that perform real work. Persona AI's founding team has a decades-long history in humanoid robotics, bionics, and product development delivering robust hardware that has touched the stars, worked miles below the surface of the ocean, and even roamed Disney Parks. Our mission is focused squarely on shipping beautiful, reliable products at massive scale, while building a customer-focused team to achieve these aims.

Why Join Persona?

• We offer competitive compensation, a performance-based bonus, 99% employer covered medical benefits, early-stage equity, competitive PTO, and a company-wide paid winter break consisting of seven consecutive days off between Christmas Eve and New Year's Day.

• You’ll shape technology that’s redefining the possibilities of robotics and human interaction.

• Work alongside passionate teammates who value creativity and continuous learning.

• You’ll own the systems that keep our hiring running, with the tools and trust to build them your way.

About the Role

We’re looking for a highly organized Talent Acquisition Coordinator to support our People team and keep hiring moving across manufacturing, operations, and corporate as we scale humanoid robot production in Houston. You’ll be the central point of contact between candidates, recruiters, and hiring teams, and the person who makes a complex process feel effortless from the outside.

We fly in candidates from across the country every week, and you’ll own that experience end to end, from the moment their flight is booked to the moment they walk onto our floor.

This position is fully onsite at our Houston corporate office, five days a week, right where the robots get built.

What You Will Be Doing

• Own interview scheduling end to end including multi-panel on sites, shift-based interviews, and last-minute changes.

• Book and manage all candidate travel, including flights, hotels, and ground transportation, and serve as their point of contact throughout the trip, including when flights get delayed or plans change at the last minute.

• Serve as the primary point of contact for candidates from first outreach through offer, and host them onsite in a way that reflects well on Persona AI.

• Support high-volume and hourly manufacturing hiring by managing candidate flow, coordinating batch interviews and hiring events, and keeping pipelines moving.

• Handle onsite interview logistics, including conference room booking, interviewer coverage, and day-of scheduling changes.

• Maintain accurate, current data in our ATS so that reporting, compliance, and process consistency hold up as we grow.

• Partner with recruiters and hiring managers on panel coverage, debrief scheduling, and offer logistics.

• Build the templates, workflows, and documentation that let recruiting scale, and flag bottlenecks like stalled candidates or slow-moving searches before they cost us a hire.

• Support new hire onboarding logistics in partnership with People Operations.

What We Are Looking For

• 3+ years of experience in a coordinating, administrative, or customer-facing role. Prior experience in a recruiting or HR environment is highly preferred.

• Exceptional organization and follow-through, with the ability to hold many moving pieces at once and let nothing drop.

• Experience booking and managing business travel, and the composure to solve problems in real time when an itinerary falls apart.

• Clear, warm written and verbal communication with candidates, hiring managers, and cross-functional teams.

• Comfort managing calendars across multiple stakeholders, time zones, and production shift schedules, with sound judgment about when to solve something yourself and when to elevate.

• A proactive, service-mindful approach and genuine care for the experience of everyone who moves through our process.

• Comfortable working with ambiguity where processes are still being built, and eager to help build them.

• Discretion and experience handling confidential and sensitive information.

Bonus Skills

• Experience supporting high-volume, hourly, or manufacturing hiring.

• Familiarity with ATS platforms such as Ashby, Rippling, Greenhouse, or similar, and with Google Workspace or Outlook scheduling tools.

• Experience with corporate travel or expense platforms such as Ramp or similar systems.

• Experience coordinating interviews in a manufacturing, robotics, industrial, aerospace, or other production environment.

• Interest in robotics, AI, or advanced manufacturing, and existing ties to the Houston talent community.

Persona AI is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.